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Home My WebLink About06-02-2015 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 06-02-2015 6:30pm A regular meeting of the Canton City Council was held on June 2, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, Treasurer Kathy Luker, City Clerk Diana Pavley-Rock, Fire Chief Tom Shubert, Police Chief Rick Nichols, City Administrator Jason Strandberg, City Engineer Keith Plavec, SRPED Director Missy Towery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION-Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MAY 19, 2015 ADA CURB RAMP IMPROVEMENTS APPLICATION FOR PAYMENT # 1 FROM LAVERDIERE CONSTRUCTION INC. IN THE AMOUNT OF $60,674.39 FROM MFT FUNDS. WTP LIME SLAKER IMPROVEMENTS APPLICATION FOR PAYMENT NO 5 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $96,227.07 WWTP MISCELLANEOUS IMPROVEMENTS APPLICATION FOR PAYMENT NO 8 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $129,888.68 MOTION and second were made by Aldermen Ellis/Lovell to approve the consent agenda and place the information on file. DISCUSSION: Alderman Jim Nelson questioned what fund the WTP and the WWTP projects would be paid from. Treasurer Luker said the current balance in the water and sewer fund bond is in the amount of$290,000.00. The current balance in the fund would be enough to pay for the WTP and the WWTP improvements. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. FINANCE ALDERMAN JIM NELSON REVIEW OF REVENUES AND EXPENDITURES Alderman Jim Nelson said that anything out of the general fund that is not necessary should remain left in the general fund for emergencies. Alderman Nelson said the Harvester Inn protested their tax bill. This will be sent to the tax apeal board in Springfield. The hearing probably will not take place for 1-2 years. Alderman Jim Nelson said that most everyone that goes to Springfield has a good chance of winning their appeal. The City most likely would have to pay back the money after the hearing out of the TIF 1 funds. PURCHASE OF COMPUTER SERVER. City Administrator Jason Strandberg explained that the City has experienced problems with the City server for the last few weeks. The server has caused the City to be without computer access for several hours within the last few weeks. When the server goes down, the City does not have access to the accounting software, water billing, etc. A request for a new server has been brought to Council for the last three years, but it has been cut from the budget each year. Tim Buk Tech has tried to do some trouble shooting. The IPAD's had to be removed from the server to allow the other programs to function. Cutting the IPAD's completely disables the use of IPAD's by anyone. City Administrator Jason Strandberg explained that it is very important to get a new server. A quote was obtained from Tim Buk Tech for a new server. The City will need to find something in the general fund to cut that will allow for the purchase of the new server. MOTION and second were made by Aldermen Jim Nelson/Lovell to approve the purchase of the server needed at City Hall. DISCUSSION: Alderman Lovell said he did some research and found that the quote is very comparable to what we could receive with bids. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING THE LETTER OF UNDERSTANDING BETWEEN THE CANTON UNION SCHOOL DISTRICT # 66 AND THE CITY OF CANTON REGARDING THE SCHOOL LIAISON OFFICER AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID LETTER ON BEHALF OF THE CITY OF CANTON ILLINOIS.#5016 The agreement is between the Canton Union School District #66 and the City of Canton regarding the terms and conditions of the utilization of the school liaison officer by the district. by signing the agreement, both parties agree to be bound by the conditions set in the agreement for the period covering August 2015 through July 2016. The district is responsible for remitting 66.6% of the officer's salary and benefits based on the current rate of a probationary police officer to the City. The district will pay to the City the amount of $55,234.42 for the contribution toward the officer's salary and benefits. One-half shall be due before October 1 and the balance on or before March 1 of each year. Motion and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS CONSIDER AND VOTE ON A PETITION OF PARTIAL VACATION OF GOLF VIEW VILLAS SECTION ONE. Ralph Sedgwick desires to combine the individual lots that are part of Golf View Villas section one that he purchased along the south side of Cypress Street (Lots 21 through 24). Utility easements were established when Golf View Villas section one was platted and recorded at the county. Ralph Sedgwick would like to vacate several of the existing utility easements on lots 21 through 24 to allow him more flexibility to construct his current development and any future developments. The City has worked with his attorney to only vacate the utility easements that are no longer necessary or contain any existing utilities. Motion and second were made by Aldermen West/Ellis to approve the petition. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis I X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY-SRPED GENERAL ECONOMIC DEVELOPMENT POINTS Residential Housing Survey Results Meeting with Residential Housing Committee & Kathie Brown of U of I Extension. Worked with Chair Dave May to schedule meeting with City Administration to review results. Attended Sector Partnership-based Employment Engagement: A Framework for Illinois workshop in Effingham. Breakfast meeting with CFC Properties President Jim Murphy. RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT MidCentury Communications meeting with City Representatives to discuss how MidCentury should work with the City moving forward as they continue to progress. Prepared for and attended meeting in Springfield with Illinois Assistant Secretary of Transportation, Rich Brauer and Representative Unes. Worked with committee member Kevin Stephenson on follow up notes from the meeting to provide to the rest of the transportation committee that was unable to attend. Used above notes to create article for Chamber Courier regarding the Springfield meeting. BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT Provided revolving loan funds to Cattle Drive Meat Company Met with person wanting to open non-profit business in the downtown area OTHER WORKING ON CLOSE OUT FOR SRPED FY 15 & BEGINNING OF FY16 Prepared for and attended SRPED Board Meeting Attended City of Canton/CACC Business After Hours Attended Giant Goose Ranch Open House—Thanked Nate Hermon for their investment in our area. Provided comments for and attended Mayor Fritz's State of the City Address Marketing&Tourism • Attended the Fulton County Board meeting in Lewistown on May 12 to present an update on the Fulton County Fun :pass. • Met with Kevin Stephenson and Dennis Crawford in Wednesday,June 6,to continue planning for the Grand Illinois Trails& Parks Bicycle Tour, including phone conferencing with Ed Barsotti, Executive Director of the 'llinois League of Bicyclists. • Participated in a conference call and a meeting of the Executive Committee of the Illinois River Road National Scenic Byway on April May 8 and May 20 to further develop a new business model for the Byway in 2016, including the development and execution of a survey to IRRNSB Board members. • Also attended ti;e regular Board meeting of the Illinois River Road national Scenic Byway in Peoria on May 28, at Fondulac Bank. • Escorted Marc Strauss from WEEK-TV Channel 25 on a filming tour of Canton as part of a series showcasing communities along the Illinois River Road National Scenic Byway. The segment will feature classic cars to promote the Cruise In, candle-making at Black Crow Candle Company,the Sweet Shoppe, the Big Creek Park Water Park, and Lakeland Park. It will air during the evening news on Tuesday, June 16. Art on Main • Met with Cheryl Bielema and representatives from Gatehouse Media to plan the first digital marketing effort made for the event on Tuesday, May 6. The direct email campaign and banner ads will launch beginning the day after Labor Day. Gatehouse also offered to place nine 2 column x 7"ads in strategic publication within the Gatehouse family of newspapers at no charge. • Compiled and distributed final packets to 30 artists exhibiting at the show, including a schematic of booth locations in Jones Park. • Coordinated with Sally McKee at the Peoria Journal Star, which resulted in an article with photos on the front page ofthe Arts Plus section on Sunday, May 24. • Coordinated with Wendy Martin, editor of the Fulton Democrat, for two feature articles on artists exhibiting at the show to run the weeks of May 25 and June 1. • Placed advertising in the TVeekly Post,the Bloomington Pantograph,and WBYS radio. • Distributed nev s releases, approved radio copy and served as a guest on the WBYS/WCDD Morning show on May 29 to promote the event. • Attended two Art on Main committee meetings on Tuesdays, May 12 and May 19 to finalize plans for the show_ Canton Main Street • Attended two meetings of the Canton Main Street Promotions Committee on May 11 and May 26 to coatis ue planning for Farmer's Market beginning May 30. • Also helped to plan the 2016 Kid's Fest to be held on July 11. A circus theme will be used this year, and the committee has restructured the event to move away from craft vendors, to inviting local organizations and businesses to provide interactive games and activities for children. Website • Completed updating of both cantonillinois.org and visitcantonil.org to freshen homepages and upload attractive listing for festivals and events • In May www.cantonillinois.ore had 38,347 pages views. There were 17,169 unique IP addresses. • In April, the www.visitcantonil ory had 4,316 page views. There were 2,321 unique IP addresses. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW, CHAIRMAN CANTON DOWNTOWN STREETSCAPE BID ITEM Keith Plavec explained that the last meeting the TIF 1 bond balance was $1,208,000.00. The water tower repairs would be $31,080.00. The main street water main project would be $400,000.00. The Canton Street scape is $250,000.00. These projects total $681, 080.00 which would leave $525,000.00 in the fund. Keith looked at items for concrete removal and concrete crushing, liners, retaining wall removal and curb and gutter along the sidewalk. Keith received quotes to rent an excavator. Joe Davis would charge $5,550.00 for one month. Aitorfer would be $7,234.00. One week for crushing large pieces of concrete would be $1,950.00 for one week. The cost for fuel was also calculated into the final cost. THe total cost with the two pices of equipment would be $25,000.00 Joe Davis was at the site today. He would take the concrete and the City would load it in City trucks. Joe Davis would crush and process the rock and take the revenue. The City would not have to come up with money upfront by doing this other than fuel. Laverdiere was the only bidder the last time and they agreed to give the City 5% of the rock the last time. They would still have to try to sell it-which would leave a huge pile on the site. Keith said he thinks the concrete removal would be the best option. Keith said he also looked at running sidewalks along the entire strip of approximately 640 feet. The estimated cost would be $413,000.00. The concrete removal added to this would bring the total up to $438,000.00. The contract with EOI would added an additional $25,200.00 which would bring the total to $463,458.00. Keith spoke to IDOT about the streetscape project. The contractor only had so many days with how long their bids were due. The bids will be due in a week. If the City were to decide to table this again- we would run the risk of the contractor saying they will not do it. The City could also decide to table this completely and give back the grant money. The City could also decide to move rward with the project. The grant amount that would be lost if the City would decide to table the project is in the amount of $455,250.00. The City would need to invest $227,880.00 toward the $703,303.00 project. Motion and second were made by Aldermen Jim Nelson/Ellis to approve the streetscape project with the lighting downtown. ROLL CALL Yes No Absent Alderwoman Haie — X Alderman Loveil X Alderman Ellis X Alderman lustin ' X i Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich i ABSTAIN Alderman West X The motion carried. CANTON DOWNTOWN STREETSCAPE IDOT LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION The ITEP funding is in the amount of$455,250.00. Keith Plavec explained that he is requesting approval of the contract with IDOT to award the proejct and the City is committing to spend these funds with local agency dollars. (TIF 1 Bond) Motion and second were made by Aldermen Mayhew/West to approve the agreement with IDOT using TIF 1 bond funds. ROLL CALL Yes No Absent Alderwoman Haie i X Alderman Lovell X Alderman Ellis X Alderman Austin ! X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putricn ABSTAIN Alderman West X The motion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN IDOT INTERGOVERNMENTAL AGREEMENT FOR MAINTENANCE OF MUNICIPAL STREETS The agreement is for a 10 year contract with IDOT to complete maintenance of state routes within the corporate limits in return for an annual payment. This agreement would be for the time period of July 1, 2015-June 30, 2016 and would then follow for a 10 year period. Payment for FY 2015/2016 will be $29,607.15 and will be adjusted each year based on an adjustment factor published by the engineering news record. The City has to request this money to receive the funds. Invoices need to be sent to IDOT to receive the funds. Motion and second ,mere made by Aldermen Ellis/Hale to approve the agreement ROLL CALL Yes No Absent Alderwoman Hake X Alderman Lovell X Alderrn,an Ellis �( Alderman Justin 1 X Nelson: Alderman Mayhew X Alderman Jim Nelson X Alderman Putricn ! X Alderman West X The motion carried. WWTP MISCELLANEOUS IMPROVEMENTS CHANGE ORDER NO. 1 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $5,182.88 The project is for an addition of a power monitor in the sludge press control room and to add a transformer in the sludge pump controls. This is budgeted from the water/wastewater bonding funds. Keith explained that The City would be short funds with this project. The City should be receiving funds monthly- along with the new increase this year. We are currently approximately $4,000.00 short. Keith Plavec told both supervisors that they need to look at the 0&M budget to see if something could be cut. Motion and srcond were made by Aldermen Ellis/Lovell to approve the change order in the amount of$5,132.88. Aderman Mayhew asked if were short money now—where will we get the money for this change order. Keith explained that you would pay for it now out of the bond and then look at the revenue that is received. Keith Plavec said he roes believe this is something that is needed now. Alderman Justin Nelson said the rates need to be reviewed again to help with funding. ROLL CALL Yes No Absent Alderwoman Ha e x Alderman Lovell X Alderman Ellis X Alderman Justin ! X Neisc L Alderman Mayhew 1 X Alderman Jim Nelson ! X Alderman Putrich x Alderman West X The motion carried. COMMUNICATIONS FROM MAYOR JEFFREY FRITZ Mayo: Fritz recognized a member of the audience. Mayor Rod Heinze is in town visiting. Rod said he is glad to be it Canton and said the town is looking good. CITY-WIDE CLEAN UP SET FOR JUNE 224UNE 27, 2015 The City wide clean up is set this year from June 22-27, 2015 in place of gabby days. Residents will be able to take their items to the public works garage in West Locust Street. Individuals must be a resident of Canton and show identification. The following items will not be allowed: * Electronics * Tires * Chem iCais * Paints Residents may bring items Monday-Friday from 7:30am to 5:00pm or on Saturday from 8:00am -4:00pm. The elderly or disabled can contact City Hall for assistance. RETIREMENT OF TREASURER KATHY LUKER Treasurer Kathy Luker said she will be retiring from the City on June 19, 2015. Treasurer Luker thanked everyone fo,,-the opportunity to serve as City Treasurer. OLD BUSINESS AN ORDINANCE AMENDING TITLE 3 (BUSINESS REGULATIONS) CHAPTER 14 (GARBAGE HAULERS) OF THE CITY OF CANTON MUNICIPAL CODE. (2ND READING) #4002 Motior and sAcond �.vere made by Aldermen Ellis/West to approve the ordinance and plact it on file. The City will give a grace period for anyone required to have a license until August 1, 2015. ROLL :ALL Yes No Absent Alderwoman Hale X Alderman LoveEl x kdarr2an Ellis X Alderman Just- X Neison Alderman Niavi7ew k Aiderman jim Nelson X Aiderrnan Putr cra -— Yt Alderman Wes� x The motion carried NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Putrich to adjourn into executive session for: Personnel S ILCS 12012 (C) (1) (3) ROLL CALL Yes No Absent Alderwoman Hal? X Alderman Lovell X kda.,nia,n Ellis Alderman Justin X Na;su:: Alderman Mayhew X Alderman aim Nelson ; h Alderman Putricr, X Alderman Wes- The motion carried. There w;il be r o action taken after executive session. Diana Pavley-Rock, C y Clerk Jeffrey A. Fritz, Mayer