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Home My WebLink About12-02-2014 Council Meeting MinutesCity of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 12 -02 -2014 6:30pm A regular meeting of the Canton City Council was held on December 2, 2014 (6:30pm) in the Council Chambers, The Donald E. Edwards Way -50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley -Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, Comptroller Caty Campbell, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION- City Treasurer Kathy Luker ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman West asked that the item listed as "Discuss, Consider and Vote on a resolution approving a donation agreement between Soo Lee and Kung Lee and the City of Canton in regards to 920 West Locust Street, Canton Illinois" be removed from the agenda. Alderman Ellis asked for approval to have discussion take place under the legal and ordinance committee about the property on Van Winkle Street. OATH OF OFFICE City Clerk Diana Pavley -Rock performed the oath of office for firefighter Jacob Leake and Michael Strickley. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD NOVEMBER 18.2014 Motion and second were made by Aldermen Pickel / Putrich to approve the Council meeting minutes held November 18, 2014. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN JUSTIN NELSON PRESENTATION AND APPROVAL OF THE CITY AUDIT BY AARON PHILLIPS FOR FISCAL YEAR 2013 -2014 Aaron Phillips with Phillips, Salmi & Associates out of Washington Illinois addressed the Council regarding the audit they performed for the City. Aaron explained that this is the 5th year he has performed the audit for the City of Canton. The audit conducted was for the fiscal year ending April 30, 2014. A management letter that is required to be distributed to the Council was presented to the council members. Aaron further explained that during the audit he didn't find any unusual transactions or any internal control issues. Aaron said it is great news to be able to stand up and say that he did not have any major adjustments to the books or discover any problems with the accounting department. He was very pleased with the work that Comptroller Caty Campbell and Treasurer Kathy Luker did in the accounting department. Aaron Phillips said "from where you came from- to where you are today- is leaps and bounds." Page one of the audit report shows that the audit was found to be in accordance with the accounting principles that govern municipalities our size. The statement of net position on the audit report shows basically what we have compared to what we owe with the exception of the police and fire pension funds. The total assets is $51,444,658. The total liabilities is $27,273.788. From a long term vision the City is in very good shape. On a monthly or yearly basis the cash flow is pretty tight. There is definitely some short term things that the Council needs to address. The City refunded some debit a couple of years ago and reduced the rates on the water and sewer bonds. This year the debt was paid down at approximately $400,000.00 faster that we would have if the City did not refinance that debt. This year we have the $27,273,788 in debt. Last year the City had $2,000,000 more in debit than we do now. The cash investments at the end of this fiscal year is approximately 6.9 million dollars. The end of last year it was 9.5 million dollars. The reduction is due to some redevelopment agreements, legal costs, and capital expenditures. On an operating basis, the City broke even. The audit also reflects that the General, Canton 1 Tax Increment financing district and other governmental funds all have negative figures. The reason these are negative figures is because the City spent more than what was brought in under these areas. Aaron said this area needs to be addressed. The water and sewer funds are designed to be self sufficient. The report reflects that the net cash provided by (applied to) operating activities is $2,652,991. This number last year was $2,700,000. The cash flows from capital and related financing activities shows the principal payments on the debt and the interest paid was $2,460,000. The water and sewer fund is just barely making its principal and its interest payments from operating cash flows. Aaron said he wanted to congratulate everyone for doing what they did with the rate adjustment and doing something about this area. Going into next year this area will look much better. The cash flows from the water and sewer should be significantly higher next year. Motion and second were made by Aldermen Justin Nelson /Picket to approve the audit and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. APPROVAL OF PURCHASE FOR THERMAL IMAGING CAMERAS FOR THE FIRE DEPARTMENT The Canton Fire Department has been using thermal imaging cameras since 1997. The first camera on the market available to the fire service was purchased by the fire department with funds raised by firefighters and local business. The request is to spend $15,098.00 out of the fire department depreciation fund that has a current balance of $56,777.13. The total monies approved would pay for one camera and half of the other. The Canton Fire Department Foreign Fire Fund would purchase one and pay for half of the other. This would allow a total of 3 cameras to be purchased with both money sources. Motion and second were made by Aldermen Justin Nelson / Putrich to approve the thermal imaging cameras for the fire department. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS. CONSIDER AND VOTE ON THE CITY OF CANTON ELECTRIC SERVICE AGREEMENT The contract with Dacott Energy for electricity purchase service agreement with Illinois Power Marketing Company dba Homefield Energy is at the rate of 4.97 cents per kwh for 12 months. This would run from December 2014 to December 2015. This contract was signed last month and doesn't require any further Council action. DISCUSS, CONSIDER AND VOTE ON AN INVOICE FROM HUBER COMMERCIAL INC IN THE AMOUNT OF $5,428.79. The theater group approached the Council in October 2012 about hiring Mr. Huber to evaluate the existing theater and the possibility of converting it to meet the digital requirements. The Council at that time approved up to $12,000.00 for his work. The City just received an invoice from Huber Commercial Inc in the amount of $5,428.79 that would be paid from the TIF 1 bond funds. Motion and second were made by Aldermen Justin Nelson /Pickel to approve the invoice from Huber Commercial Inc in the amount of $5,428.79 from the TIF funds. Alderman Jim Nelson asked if we have anything that shows what work was performed. City Engineer Keith Plavec explained that he does have the detailed report showing the work performed and the concerns they found during their work. The invoice is just now being presented for payment because Huber Commercial realized that the project is not moving forward. Alderman Jim Nelson expressed concerns about the bill from two years ago just now being presented for payment. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ABATING THE BOND LEVY FOR THE 2014- 2015 FISCAL YEAR. (1ST READING) Ordinance # 3084 Motion and second were made by Alderman Jim Nelson /Picket to suspend the rules for the second reading of the ordinance. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen West / Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE LEVYING AND ASSESSING TAXES FOR THE CORPORATE PURCHASE OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2014 AND ENDING APRIL 30.2015 (1ST Reading) DISCUSS CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CTY OF CANTON AND THE ENTERPRISE ZONE TAXING BODIES AND DIRECTING THE MAYOR OR HIS DESIGNEE AND THE CITY CLERK TO EXECUTE AND DELIVER THE 2014 INTERGOVERNMENTAL PROPERTY TAX ABATEMENT AGREEMENT ON BEHALF OF THE CITY OF CANTON. ILLINOIS. Resolution # 4093 Motion and second were made by Aldermen Ellis / Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSSION OF VAN WINKLE PROPERTY The property on Van Winkle is currently out for bids. The bid process will close on December 16, 2014 at 4:OOpm. The bids will be opened at the Council meeting that night at 6:30. If anyone would like to pick up bid documents they can be obtained at the City Clerk's office at 2 North Main Street. There is a stipulation in the bid document that requires the property to be demolished. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY- SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT. Missy Towery was not present at the meeting; however the update was included in the council packet and is available at the City Clerk's office for review. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE FULTON COUNTY DEPARTMENT OF PUBLIC WORKS AND THE HIGHWAYS AND THE CITY OF CANTON FOR THE BRIDGE INSPECTION INTERGOVERNMENTAL COOPERATION AGREEMENT AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. Resolution # 4094 The State requires the City to look at bridges every few years. There is a 10 day course to do the inspections. The recommendation (by Engineer Keith Plavec) is to have the Fulton County Highway Dept do the inspection at a cost of $400.00. Motion and second were made by Aldermen Pickel /Justin Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY FRITZ GARBAGE TOTES AVAILABLE FOR PURCHASE Garbage Totes are still available at the City. Citizens are encouraged to purchase totes to help the street and garbage department. The totes also help keep the communities appearance better. Totes are available at the cost of $45.00 for a 35 gallon tote, $51.00 for the 65 gallon tote and $58.00 for the 95 gallon tote. Citizens can call City Hall to order a tote. LEAF PICKUP PROGRAM ENDING This will be the final week for the leaf pickup program. OLD BUSINESS AN ORDINANCE APPROVING AND AUTHORIZING THE SECOND AMENDMENT TO A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND COOK CANTON REAL ESTATE LLC (2ND READING) Ordinance # 3085 Motion and second were made by Aldermen Jim Nelson /Picket to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEW BUSINESS AN ORDINANCE PROVIDING FOR HANDICAPPED PARKING ON THE WEST SIDE OF SOUTH FIRST AVENUE AND SOUTH OF EAST HICKORY STREET, IN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS. (1st Reading) Ordinance # 3086 Motion and second were made by Aldermen Pickel / Putrich to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Pickel /Justin Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. PURCHASE OF HYDRAULIC RESCUE TOOLS- INFORMATIONAL ONLY Fire Chief Tom Shubert explained that the foreign fire fund has approved buying a set of hydraulic rescue tools at a cost of $8,000.00 to replace a set that is not functioning properly. ADJOURNMENT Motion and second were made by Aldermen Justin Nelson / Putrich to adjourn into executive session for the purpose of: Pending Litigation 5 ILCS 120/2 C11 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Diana Pavley -Rock, City Clerk Jeffrey A. Fritz, Mayor