HomeMy WebLinkAboutResolution #3642 �,,
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RESOLUTION NO. ��
A RESOLUTION ADOPTING THE EMPLOYEE SAFETY MANUAL FOR THE
CITY OF CANTON, ILLINOIS
WHEREAS, the City Council of the City of Canton pursuant to the
recommendation of the Insurance Company has determined that it is necessary, desirable
and in the best interests of the City of Canton to hereby adopt the Employee Sa.fety
Manual; and,
WHEREAS, NOW THEREFORE, BE IT RESOLVED by the Mayor and the
City Council of the City of Canton, Illinois as follows:
1. That said ma.nual represents a general safety manual for all of the City of Canton.
Each of the City's departments ma,y have additional manuais that they use for
their employees and its operations. To the extent the additional safety manuals
aze in conflict with this general safety manual, the departmental safety manual
shall prevail. To the extant the safety manual conflicts with city ordinance or
union contracts the city ordinance or union contracts will prevail; and,
2. That this Resolution shall be in full force and effect immediately upon its passage
by the City Council of the City of Canton, Fulton County, Illinois and approval by
the Mayor thereof.
PASSED by the City Council of the City of Canton, Fulton County, Illinois at a regular
meeting this��day of����er , 2002 upon a roll call vote as follows: ,
AYES: ��n,� Fillin�ham, 3h.ores, Carl, T��est, Sar��, Haxt�ord,
Nk�lleck.
NAYS: �10�.
ABSENT:��� M�ac1e.
Approved:
��
e M. o er, Mayor
Attest:
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Nancy Whites, C ty Clerk
Pre ared b Linda Caudle, Public Relations Coordinator
This Manual contains forms to be copied and used by the departments.
Also refer to:
Drug Free Workplace Policy
Personnel Policy
Sexual Harassment Policy
Specific Union Contracts
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Employee Safety Manual
Table of Contents
Safety � Accident Rules ......................................................3
City of Canton Safety Policy..................................................4-5
Employee's Safety Suggestion Form..................................... 6
Handling Emergencies......................................................... 7
Safe Operating Procedures...................................................7
MaterialHandling.................................................................7
BackSafety.........................................................................7
FirePrevention....................................................................8-9
Safety Meetings/Training......................................................9 �
Safety Meetings Attendance Form......................................... 10
Accident Investigation......................................................... 11-13
Supervisor's Accident Report Form....................................... 14
Return to Work Policy.......................................................... 15
OSHA Requirements/Checklist.............................................. 15-17
OSHAVisit.......................................................................... 18
ConfinedSpace Entry.......................................................... 19-23
Confined Space Evaluation Form...........................................24
Confined Space Entry Permit................................................ 25
Confined Space Training Documentation Form....................... 26
Hazard Materials Communications......................................... 27-29
SafetyWear ....................................................................... 30
Chemical Storage............................................................... 30
ChemicalDisposal.............................................................. 30-31
Hazard Materials Training Documentation Form..................... 32
NewEmployee Safety.......................................................... 33
SafetyViolation.................................................................. 33
Safety Violation Notice Form................................................ 34
Employee Acknowledgment Form......................................... 35
Summary of Emergency Procedures Form............................. 36
Damage Assessment........................................................... 36-37
Recovery Procedures for Computers.................................... 37
Contacts (Part of Emergency Procedures Form)..................... 37
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� Safety and Accident Rules
Safety is a joint venture at The City of Canton. The City provides a clean, hazard free, healthy, safe
environment in which to work in accordance with the Occupational Safety and Health Act of 1970. As
an employee, you are expected to take an active part in maintaining this environment. You should
observe all posted safety rules, adhere to all safety instructions provided by your supervisor
and use safety equipment where required. Your work place should be kept neat, clean and
orderly. It is your responsibility to learn the location of all safety and emergency equipment, as well
as the appropriate safety contact phone numbers. Please review your employee safety manual.
Employees of each department will be provided with the proper safety equipped for his/her duties as
deemed necessary by the Department Heads. Employees are responsible for the reasonable
upkeep of this equipment. Any problems with or defects in equipment should be reported
immediately to your supervisor.
As an employee, you have a duty to comply with the safety rules of the City of Canton, assist in
maintaining the hazard free environment, to report any accidents or injuries - including any breaches
of safety - and to report any unsafe equipment, working condition, process or procedure, at once to a
supervisor. �
NO EMPLOYEE WILL BE PUNISHED OR REPRIMANDED FOR REPORTING SAFETY
VIOLATIONS OR HAZARDS.
All work related accidents are covered by Worker's Compensation Insurance pursuant to the laws of
the State of Illinois.
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City of Canton Safety Policy
A-�
The City of Canton is dedicated to providing a safe and healthy work environment for all of our employees, sub-
contractors, and those we serve. .We helie�e all a� ;d .n Q ar nrpventahle Therefore, we will make every
effort to prevent accidents and comply with all established safety and health laws and regulations.
B__ M�nagement C'�mmitm n � Saf ty
The Administration is concerned about employee safety. Accidents, unsafe working conditions, and unsafe acts
jeopardize both employees and the public. Injuries and illnesses result in discomfort, inconvenience and possibly
reduced income for the employee. Costs to the City include direct expenses workers' compensation premiums,
damaged equipment or materials, and medical care. These indirect costs are reported to cost 4-10 times more
than the insured costs of an accident.
�_ ASSiLJI'1mP.nt nfRecr�nncihilitiae
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Safety is everyone's responsibility. Everyone should have a safe attitude and practice safe behavior at all times.
To best administer and monitor our safety policies, the following responsibilities are delegated.
l. Management
a. Provide suf�cient staffing, funds, time, and equipment so that employees can work
safely and efficiently.
b. Demand safe performance from each employee and express this demand periodically
and whenever the opportunity presents itself.
c. Hold every employee accountable for safety and evaluate performance accordingly.
2. Supervisor
a. Implement all rules and regulations.
b. Comply with all Safety Rules.
c. Assure that each employee is trained and follows all applicable OSHA standards,
codes, laws, and ordinances.
d. Establish and maintain safe working conditions, practices, and processes through:
-Safety Meetings
-Safety Training
c. Observe work activities to detect and correct unsafe actions.
d. Ensure that all injuries are reported promptly and cared for properly. Make available
first aid treatment.
e. Investigate all accidents promptly. Complete an accident report and provide it to the
Safety Director the same day the accident occurs.
f. Consistently enforce safety rules/regulations, programs, and protective measures (i.e.
use of personal protective equipment, machine guarding, proper clothing, etc.)
g. Post signs, notices, and instructions as needed or required.
h. Brief your employees of any new hazards before they start work and monthly host
brief safety meetings to discuss safety practices related to job hazards and general
safe work behavior.
i. Supply all required personal safety protective devices and clothing, e.g. goggles, .....
face shields, gloves, masks, etc.
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3. Employees
Each employee is responsible for his/her own safety. No task should be completed unless
it can be completed safely. Employees will:
a. Comply with all safety programs, rules, regulations, procedures, and
instructions that aze applicable to his/her own actions and conduct.
b. Refrain from any unsafe act that might endanger hirn/herself or fellow workers.
c. Use all safety devices and personal protective equipment provided for his/her
protection.
d. Report all hazards, incidents, and near-miss occurrences to their immediate supervisor
regardless of whether or not injury or property damaged was involved.
e. Promptly report all injuries and suspected work related illnesses, however slight, to
his/her immediate supervisor. .
f. Participate in safety meetings, training sessions, and surveys as requested and provide
input into how to improve safety.
i�_ Acc� mtahilitv f�r �afe �tv
Everyone is accountable for safety. All employees should strive to reach those objectives and will
be evaluated accordingly.
F,__ F.mTl�v .P �uugPCtinns
Safety suggestions from employees are welcomed and encouraged. To make a safety suggestion,
complete the following form and provide it to the supervisor. Responses to suggestions will be
discussed with the individual. �
F_ WnrkPrc' (;mm�Pncatinn
By law the City of Canton is required to obtain workers' compensation insurance. The City pays
for this insurance. Because this is a substantial cost, our goal is to prevent and manage accidents.
Workers' compensation payments may be denied if the employee tests positive for drugs or
alcohol following the accident, a pre-existing injury or non-work related injury was the cause of
the accident or if fraud exists. The following is considered workers' compensation fraud or
abuse:
1. Faking an accident or injury.
2. Exaggerating the seriousness of an accident or injury.
3. Taking more time off than is really needed to recover.
4. Attempting to collect benefits for an injury that is not job-related.
5. Submitting false or exaggerated medical bills for payment.
6. Working at another, equally demanding job while collecting workers' compensation benefits.
7. Conspiring with, or being persuaded by another person to do any of the above.
When people abuse workers' compensation benefits your company is charge higher insurance
premiums. The best way to safeguard against fraud is to prevent accidents from happening.
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F=m�n_�vee'S 4af tv��,g�S in
May be removed&extra copies made for employees
Employee's Name (optional): Date:
Supervisor's Name:
CURRENT PRACTICE OR CONDITION
SUGGESTION
BENEFITS EXPECTED FROM CHANGE
Year: Number:
Suggestion Implemented? o Yes - as submitted o Yes - with changes o No
Implementation Date:
Comments/Changes Made/Reason for change or not implemented:
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Standards
A_ F.mer�encies & F.vaci�ati�n
l. Emergency Procedures
Our goal is to provide prompt and immediate action in any emergency to protect life,
property, and equipment. In case of an emergency, the employee nearest the stricken
person should call 911.
a. Notify the nearest supervisor to come to the scene; and
b. Simultaneously dispatch available employees to quickly retrieve the first aid kit.
c. An individual trained in first-aid should apply emergency rescue procedures until
medical assistance arrives.
R_ Safe nz .r in Prn . .d �r .�
All employees are responsible for safety. The following applies to all employees:
1. Rules
a. Comply with all established safety rules, regulations,procedures, and instructions
which are applicable to your own actions and conduct.
b. Promptly report a11 accidents, hazards, incidents, and neaz-miss occurrences to your
immediate supervisor, regardless of whether or not injury or property damage was
involved.
c. Do not visit, talk to, or distract another employee who is operating a machine, or who
is engaged in a work activity where the possibility of injury exists.
d. .Do not participate in horseplay, scu$ling,pushing, fighting, throwing things, or
practical jokes.
e. Observe all no-smoking signs and regulations
2. Material Handling & Back Safety
a. Know the approximate weight of your load and make certain your equipment is
rated to handle it. (All powered equipment and rigging is rated as to safe working
load. This rating is posted on the equipment. Never exceed the manufacturer's
recommended safe working load).
b. Lift heavy objects as instructed, with the leg muscles and not with the back. On
average, do not manually lift over 50 pounds.
c. Call for assistance as needed for handling heavy or bulky objects or materials.
d. Use an appropriate, approved lifting device(i.e. special trucks,racks, hoists, and
other devices) for lifting very heavy, bullcy, large or unyielding objects.
e. All ropes, chains, cables, slings, etc., and other hoisting equipment must be inspected
each time before use.
f. A load should never be lifted and left unattended.
g. Wear safety gloves when handling materials.
h. Properly stack and secure all materials prior to lifting or moving to prevent sliding,
falling, or collapse.
i. Avoid moving or lifting loads by hand whenever possible.
Tips for manual lifting:
a. Get a good footing.
b. Place feet about shoulder width apart.
c. Bend at the knees to grasp the weight.
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d. Keep back as straight as possible.
e. Get a firm hold.
f. Lift gradually by straightening the legs.
g. Don't twist your back to turn. Move your feet.
h. When the weight is too heavy or bulky for you to comfortably lift - GET HELP.
i. When putting the load down, reverse the above steps.
Note: If lifting stacked materials, materials should be carefully piled and stable. Piles
should not be stacked as to impair your vision or unbalance the load. Materials should
not be stacked on any object until the strength of the supporting members have been
checked.
5. Forklift & Heavy Equipment Safety
The following are the minimum safety practices for the operation of fork lifts and heavy
equipment (bulldozers, backhoes, etc.):
a. Only trained and authorized operators are pernutted to operate heavy equipment. All
operators will be trained by their Supervisor.
b. Prior to operating heavy equipment, the operator must test: the brakes, steering
controls, warning light, clutch, horn, fluid levels, and other devices for safe and proper
operation.
c. Never check the engine while it is running.
6. Fire Prevention
a. Good housekeeping is the first rule of fire prevention. Oily rags, paper shavings, trim,
etc. should be cleaned up and placed in trash receptacles.
b. Welding or cutting should not take place near locations where flammables or
combustibles are present. When welding or cutting occurs, the area should be
protected with fire resistant blankets. An approved fire extinguisher should also be
located at each welding or cutting facility.
c. All flammable liquids should be stored in an approved manner and dispensed in
approved safety containers. Welding gases should also be stored in an isolated area.
d. Liquefied Petroleum(LP) Gas presents special fire and explosion hazards. Only
qualified persons are to handle LP gas. LP gas units should be inspected daily for
leaks, etc.
e. Open fires of any kind are not permitted.
f. Combustible materials or equipment in combustible containers should be stored
properly. Fire extinguishers should be kept within close proxirnity to any combustible
container.
g. Fire extinguishers should be recharged and inspected regularly. A tag indicating the
date of recharging should be af�xed to each e�ctinguisher.
h. Access to fire hydrants should be maintained at all times. Fire hydrants should never
be blocked or obstructed in any way.
i. All combustible waste materials, rubbish, and debris should be disposed of daily.
j. Smoking is prohibited in any hazardous area and "No Smoking" signs should be
posted in these areas.
k. Gas cylinders should be transported and stored in an upright position. When stored
for extended periods of time, they must be kept at least twenty five feet from oxygen
cylinders.
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1. No material should be stored within three feet of an electrical panel, outlet, or fire
suppression equipment.
Continual Monitoring & Improvement
__ . a � M . .tin s/Trainin,�
Supervisors should hold a(minimum) of one 10 to 15 minute safety meeting a month. All
employees are required to attend. Supervisors should update employees on any changes in
procedures, new equipment, and general safety issues. Emergency procedures should be
periodically reviewed. Employees should be reminded to put safety first and look out for
your fellow coworker. Employees and supervisors should offer comments and safety
suggestions at this time and regularly throughout t6e day as needed.
The following form should be completed following every safety meeting/training and maintained
in a file by the Supervisor
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Safety Meetings/Training City of Canton
May be removed&copies made
Department:
Date of Meeting:......................................... Su ervisor/Instructor•
P . .............................
Attending Employees
Print N9me Ci a �r
1
2
3
4
5
6
7
8
9
10
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�afe ni S C�(1VP�'A�•
o Safety Manual o Housekeeping
o Drug-Free Workplace Program o Personal Protective Equipment
o Accident Reporting o Materials HandlingBack Safety
o Injuries or Accidents Review o Tools, Equipment, Machinery
o Forklift o Hazardous/Flammable Materials
o Teamwork o Confined Space
o Supervisor's Training o Lockout/Tagout
o Accident Investigation o Welding
o Pre-Project Planning o Fire Protection
o First Aid Training o Industrial Hygiene
o Emergency Procedures o Driver Safety
o Violence-Free Workplace
o Other
(�'nmmpntc•
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Accident Investigation/ERTW Programs
A. Accident& Near Miss Reporting Procedures
If you have a near-miss situation while working, notify your supervisor immediately. T'he situation will be
investigated and corrective action implemented to prevent future injury. Employees and witnesses must
fully cooperate in the investigation.
If you are injured on the job:
1. Contact your supervisor, or the nearest coworker(who should notify a supervisor)if you are unable to contact
your supervisor due to the severity of your injury.
2. The designated employee who is trained in fust-aid and/or CPR should be immediately notified to assist in the
situation.
3. First aid kits, which are prominently displayed throughout the workplace, should be made available and medical
supplies promptly refilled.
4. If nceded, the supervisor or his designee should transport the injuraci worker to the company's designated
medical facility to receive appropriate medical attention. A post-accident drug and/or alcohol test will be
conducted in accordance with the company's Drug-Free Workplace Policy.
5. If rescue personnel are summoned,the supervisor should delegate an individual to wait for the rescue team and
escort them to the injured employe�.
Every accident or near-miss situation should be reported immediately. Injured employees and witnesses to the
accident will assist the supervisor in completing an accident investigation. Injured employees must comply with the
medical treatment provided by the treating physician, cooperate with the insurance company and its designees, and
abide by the company's return-to-work policy.
B. Accident Investigation
When an accident occurs, it is an indication that something has gone wrong. Accidents don't just happen,they are
caused. The basic causels)of accidents are unsafe acts and/or conditions. The supervisor must investigate every
accident to determine the cause and to initiate corrective action to assure that similar type accidents will not recur
from the same causes. Supervisors should complete the following accident investigation form and keep on file.
Corrective measures should be taken.
Tips on accident investigations:
1. Carelessness is not a cause, but the result of some deficiency.
2. An accident investigation is not a trial to fmd fault or to place blame. Its purpose is to fmd accident causes so
that conective measures may be taken to prevent future accidents.
3. Most accidents result from a combination of human error(unsafe behavior)and a physical hazard(unsafe
condition).
4. Don't stop at the obvious answer. For instance,a missing machine guard does not cause an accident. The
accident happened because the operator enteretl the point of operation. Determine why the operator did this and
why the guard was offthe machine. Only by conecting both problems can you prevent future accidents.
5. The accident investigation should be conducted as soon after the accident as possible. Facts should be gathered
while the accident is fresh in the minds of those involved. If possible, question every employee who was
involved, or wiMessed, the incident. Delay interviewing injured employees until after medical treatment has
been received.
6. Other employees who did not witness the accident but work in the area may contribute information regarding
the injured workers' activities prior to the accident and conditions a the time of the accident.
7. The accuracy and completeness of the information received from the injured worker(s)and wifiesses depends
on how well the interview is conducted. Supervisors should:
A. Put employees at ease.
B. Ask Sacliat happened and hn�at it happened.
C. Permit employees to answer without interraptions.
D. Show concern.
E. Remember, nothing is gained with criticism or ridicule.
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F. Ask why questions only to clarify the story.
G. Repeat the story as you understand it.
H. Give the employee the chance to correct any misunderstandings that you have.
I. Take Photographs of the conditions as they exist immadiately following the accident..
J. Damaged equipment should be removed or secured for future testing and used as evidence.
K. Take immediate action to correct any obvious unsafe conditions.
EMPLOYER ROLE IN OBTAINING FACTS WITHIN 24 HOURS AFTER ACCIDENT
GATHER THE FACTS
When performing accident investigations, the first facts obtained are the identities of those directly involved at the
time of the accident. The exact date and time of the incident is very important as well as the shift during which the
accident occuned, the weather conditions and the supervisor in charge. .
CHECK THE SCENE
Start at the accident scene and attempt to reconstruct the incident without being involved in a second accident.
COLLECT THE EVIDENCE
If an injury occurred due to faulty equipment, structure or a machine part, it is important to secure the
evidence for use in reconstructing the incident.
LOCATION Of ACCIDENT
EMPLOYEE'S JOB DESCRIPTION
The type of job injured employee was performing at the time of the accident is important for the identification of
safety hazard.
PHYSICAL CAPABII.ITIES OF THE EMPLOYFE
Determine if the employee was physically capable of performing the job and if he/she had sufficient training.
PERFORMED TASK
What type of duty was the employee performing at the time of the injury?
ACCIDENT DETAILS
How was the employee injured?Was he/she caught between something?Did he/she fall? Was the employee
working overtime or while he/she was fatigued or tired?Was the employee in contact with a substance or vapor?
OTHER ELEMENTS
Determine if there was any other factor(s)that causad or contributed to the injury.
WITNESSES: TIPS FOR SUPERVISORS
INTERVIEW WITNESSES PROMPTLY AND INDIVIDUALLY
They should be interviewed as soon as possible after the accident while memories aze fresh and still
unaffected by other opinions. For this reason, the witnesses should be inter-viewed separately.
REASSURE WITNESSES OF THE INVESTIGATION'S PURPOSE
Supervisors should explain that ascertaining the facts is important in preventing future accidents. They shouid
emphasize the important service the witness is providing by giving honest responses.
OBTAIN THE WITNESSES' VERSION WTTH NIINIMAL INTERRUPTION
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DIRECT SPECIFIC QUESTIONS TO CLARIFY OR AMPLIFY THE WTI'NESS ACCOUNT
Supervisors should avoid asking leading questions. They should maintain a friendly attitude so that wifiesses will
not feel that extended questioning is an attempt to discredit their statements.
SUMMARIZE WITNESS STATEMENTS
This will clarify all questionable areas so that the witness'accounts and the supervisor's understanding of them are
in agreement.
KNOW THE WARNI1vG SIGNS OF POSSIBLE FRAUD:
. Disgruntled employee
. Employee out of sick and vacation time
• Accident occurs first thing after arriving at work
• Prior claims. Check the time of year they are occurring. During hunting seasonal?During
summer vacation when the kids are out of school?Seasonal employee who is injured just prior to
lay off?
• Outside activities. Does the employee play sports or work another job?
• Family problems
INVESTIGATION ASSISTANCE:
• Identify any and all witnesses. Obtain informal statements as soon after the accident as
possible. This eliminates the stories from changing.
. Inspect the accident scene. Anything unusual? Does it appeaz as if an accident occurred?
. If the employee slipped on water, was there water on the floor?
. Inform Selective of any problems with the claim.
• Was employee doing his/her regulaz job. If not, why?Would the employee be in the azea
where he/she claims he/she was injured?
. Inform Selective of any known prior medical history, even if it is not the body part injured. Is
the employee diabetic, have a heart condition, depend on any medications, etc.
• Inform Selective of any prior insurance settlements or claims.
WHAT THE EMPLOYER CAN DO AFTER THE CLAIM IS ESTABLISHED
. Notify Selective of any "rumors." The employee is building an addition on their home. They
are going on vacation. T'hey are doing activities above and beyond what the doctor claims
they can do.
. Notify Selective if the employee has been released to light or full duty, and faiLs to report to
work.
. Inform Selective irnmediately after the employee returns to work to avoid any over payment
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Supervisor's Accident Investigation Report
(Coinpleted by Supervisor of Injured Employee)
Company Address
Name of Injured Employee Dept Position How long in posihoo?
Date of Accident Time of Accident Nature of Injury
In'u Resulted in: In' Fatali Pro ert Dama e s eci
Medical Treatment Days Lost Time?
o None o First Aid o EMT or Pazamedic o Doctor or Clinic o Hospital
Dru Tested? Yes No Alcohol Tested? Yes No
What was t6e in'ured em lo ee doin at the time of the accident?
How did the accident cecur brief descri tion ?
W hat environmental factors unsafe conditiods contributed to the accident? see oext a e for exam les
W hat behavioral factors unsafe acts contributed to the accident? see next a e for exam les
W hat corrective actions can be taken to revent recurrence? see next a e for exam les
What corrective actions has been taken to revent recurrence?
IYames of Witnesses
Supervisor Date Reviewed by: Date
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Return-to-Work Policy
It is the City's policy to return injured workers to productive work, although not necessarily to their pre-
injury duties, as early as possible during their recovery. This type of work is often referred to as"modified-
duty work." The City has adopted this policy because employees who remain off work for long periods of
time not only affect the City's productivity and workers' compensation costs, they often experience slow
healing and a loss of self-esteem Within the requirements of their treating medical providers, the
limitations of the law, and the economic and physical limitations of our own properties, the City will make
every effort to provide meaningful work wherever and whenever possible. Any recovering employee who
is offered a physician-approved, modified-duty position will be required to accept the offer.
As part of the supervisor's responsibilities, and in conjunction with the Safety Director and/or Safety
Committee, a Job Safety Analysis (JSA) will be completed for all safety-sensitive and non-routine tasks. A
copy of the completed JSA on the employee's regular duties should be provided to the treating physician,
along with the following Job Physical Assessment form. The Safety Director or Supervisor should request
the treating medical provider complete this form. The supervisor should identify a modified-duty position
to offer the employee that is within their physician's restrictions.
� OSHA (Occupational Safety& Health Administration)
A_O�HA ,(.B.�nrd.�) RennirPm ntc
Copies of required accident investigations and certification of employee safety training shall be maintained
by the Safety Director. A written report will be maintained on each accident, injury or on-the-job illness
requiring medical treatment. A record of each such injury or illness is recorded on OSHA Log and
Summary of Occupational Injuries Form 200 according to its instructions. Supplemental records of each
injury are maintained on OSHA Form 101, or Employers Report of Injury or Illness Form 5020. Every
year, a summary of all reported injuries or illnesses is posted no later than February 1, for one month, until
Mazch 1, on OSHA Form 200. These records aze maintained for five yeazs from the date of prepazation.
S_ (��HA C:hPeklist
To avoid safety violations and remain in compliance with OSHA standards, the Supervisor should complete
the following OSHA checklist on a regular basis. Deficiencies should be irrunediately corrected.
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OSHA Insaection Check List (Short Version)
Distribution: o Copy to Insurance Carrier o Copy to Safety Committee o Copy
Inspector: Title: Date:
Grade: 1 = Satisfactory, 2 =Needs some attention, 3 =Needs immediate action
Item Grade Comments
General neatness of work azea, lunchrooms, restrooms.
Housekee in maintained
Aisles are ro erl marked clear& in ood condition
Aisle widths maintained
Mats ratin s etc. used when draina e is needed
Floor o enin s & holes marked and rotected
Fire extin uisher available & functional where re uired
No smokin si ns osted& enforced
Ventilation ade uate
Ex osures from dust fumes va ors etc. controlled
Proper storage, use &handling of flammable & combustible
materials in a roved cans and/or cabinets
Pro er handlin of com ressed ases&materials
Storage drums for flammable liquids properly grounded&
bonded
Batteries are char ed in a ro erl vented room
No o en flames e�cist in the batte char in room
Fuel tanks are alwa s filled when the e ui ment en ine is off
Electrical& ortable tools and outlets ro erl rounded
Covers in lace on all electrical fuse&outlet boxes
Approved ma.chines guards in place at points of operation&
over foot treadles
Only authorized tools are used to place& remove materials
from machine
Pro er uardin of ears ulle s conve ors chains etc.
Machines firml anchored to revent movin
Weight of load does not exceed equipment (i.e. scaffolding)
ratin to handle it
Mobile equipment equipped with a horn, capacity sign&
overhead uard
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OSHA Insaection Check List (Pa�e 2)
Grade: 1 =Satisfactory, 2 =Needs some attention, 3 =Needs immediate action
Item Grade Comments
Ladders inspected, in good condition, and free from sharp
ed es& s linters
Ladders have ro er safe feet
Ca es&wells used as re uired on fixed ladders onl
Ste ladders do not exceed 20 feet in len h
Stair handrails are 30-34 inches above surface
A handrail is in place on every stairway with at least 4 risers
ste s
Risers conform to ro er hei ht and are uniform
Standard railin s are in lace on o en sides of e osed stairs
Buildin exits are marked&ade uate
Exits are not blocked
Lighting on exit signs conform to government standards (5
foot candles
[:eneral Wnrk F.nvirnnment& Percnnal Prntertiv
Noise levels conform to overnment standards
Com ressed air for cleanin under 30 PSI
Separate lunch rooms provided when toxic materials aze
resent
Number of restroom facilities available conforms to federal
standards
Se arate restroom facilities rovided for men&women
Personnel trained in first aid& first aid kits are available
Personal rotective e ui ment rovided&used
Pro er res irators&masks used when neces
Accidents recorded on OSHA forms 200 & 101
OSHA oster is ro erl dis la ed
Ca acit si ns osted throu h-out the buildin
� . � r�
C1SHA insneetinn� What e nu �an exn .et r�nring an nSNA in. ctinn
1. Arrival of the Compliance Officer(OSHA Inspector)
a. Request to see credentials.
b. Record his name, identification number, the name of his/her supervisor, and office
location.
c. Notify Supervisor. Ask the Officer to wait until the Supervisor arrives. If he/she cannot
wait or the Supervisor will not available, accompany the Officer.
d. Do not volunteer any information, only answer questions.
2. Opening Conference
a. The scope of the inspection will be discussed.
b. The Officer will explain the reason for the inspection(i.e. employee complaint, scheduled
inspection, etc.)
c. If the reason for the inspection is an employee complaint, request a copy of the complaint.
d. Take comprehensive notes and request to record the meeting and walk-azound.
3. The Walk-Around (inspection)
a. The City representative/Supervisor should accompany the Compliance Officer throughout
the inspection.
b. The Offcer may ask to interview employees. Employees should cooperate. The City
representative/Supervisor should attempt to participate in the interview.
c. Show the Officer: 1) the Safety Manual, 2) Hazard Communication Program, 3) OSHA
poster, 4) OSHA 200 Log
d. If at all possible, correct any violations immediately that the Offcer points out.
e. Take photographs of the same items or azeas that are photographed by the Compliance
Officer.
f. Take notes. Write down every possible violation, standards cited, corrective action
needed, and a deadline date.
4. Closing Conference
a. The Compliance Officer will review any violations discovered during the inspection.
Compaze these to the notes you took during the inspection. Point out any discrepancies
and azeas already corrected.
b. Be polite. Do not argue or get defensive with the Compliance Officer.
c. If you are not clear on something, ask questions.
5. Citations & Penalties
a. Our goal is to provide a safe and healthy work environment. If the company is cited for
OSHA violations, corrective action will be completed before the deadline provided by
OSHA and as quickly as possible. It will be management's decision to appeal any
citations.
� , ��
Cnnfin .d Snace F,ntr�
Purpose
To establish a procedure to protect personnel and prevent injury when entering and working in any
confined space. Another purpose is to remain in compliance with OSHA regulations, 1910.146.
Respoasibility
The City is responsible for ensuring adherence to the elements of this procedure where confined space
entry may be required. These elements should include the following:
A. Identification of tasks, which may involve worker entry into a confined space.....................
B. Assurance that a current classification file of a11 confined spaces, which may be potentially
occupied throughout the course of the project, are maintained.
The Supervisor is responsible for overseeing the technical aspects of this procedure. These technical
aspects include the following:
A. Classifies each confined space relative to the need for an entry permit.
B. � Trains supervisors and competent persons relative to their responsibilities and duties
in connection with the confined space entry program.
C. Reviews and approves the selection of all personal protective equipment and
instrumentation.
D. Audits confined space entry program execution.
Competent Person
A competent person is one who is capable of identifying existing and predictable hazards in a
working space. The responsibilities assumed by the competent person are those related to the
actual execution of the task. As such,this individual's principal duties include the following:
A. Prior to entry, evaluate each confined space for existing and potential haza.rds.
B. Monitor the atmosphere of the confined space with an acceptable analyzer. Ensure
instruments aze properly maintained and calibrated.
C. Notify Safety Director of any tasks to be performed within a confined space, which
could create a hazardous atmosphere.
D. Obtain an entry permit.
E. Prior to entry, review provisions of the entry permit with employees entering the
confined space.
F. Instruct employees and direct the execution of the confined space entry according to
established procedures.
G. Assure that proper personal protective equipment is provided and used, as required.
H. Designate a trained attendant for each confined space.
I. Train all personnel involved in confined space entry and emergency rescue.
J. When the entry has been completed, verify that all personnel and equipment have been
removed from the confined space and signify that the space can be prepazed for ..,,
return to service.
� ' -2 0
Attendant
An attendant is a person assigned to remain immediately outside the entrance of the confined
space during the time the space is occupied. The attendant is to maintain visual and/or voice
contact with persons in the confined space at all times. The attendant must also have an
immediate and direct means of communication by which rescue or other emergency assistance
may be summoned. The attendant is not to enter the confined space unless appropriately trained
and another qualified attendant is present. The attendant's responsibilities include:
A. Ensuring that the confined space is never entered without proper authorization.
B. Ensuring that all safety and personal protective equipment is used in accordance with the
provided training. �
Definitions
�'nnf,nP� �na - A confined space is any enclosure that is not designed for normal occupancy by
humans, contains an actual or potential safety and/or health hazard, and restricts egress to such an
extent that personnel would ha.ve difficulty escaping in the event of an emergency. Examples of
spaces fitting this description include: reactor vessels, storage tanks and bins, air handling units,
piping, boilers, ducts, vaults, trenches, and manholes.
Nn authnri�a inn ic tn he given fnr pntrv intn cnnfin d cnacec that ar (�nnain'arran
1m.mediatele ds�ernnc tn life and h _al h nr wher the nntential exicts fnr h gpnewatinn nf
sush. Examples of a confined space include: �
- An area where there is potential of a non-respiratory atmosphere.
- An area where there is potential of an engulfinent by loose particles or liquids.
- An area where there is potential of an explosive, flammable or toxic atmosphere.
- An area where an entrance and/or exit is restricted(limited access or egress).
- An area where weld'mg, cutting, burning, painting, chemical handling, or any type of work
which would create a toxin or non-respiratory atmosphere constitutes a confined space.
Fr,tr� pPrrr,;t- The confned space entry pernut provides a checklist of pre-entry precautions that
must be taken. Documentation of monitoring and authorization of entry should then be provided
by the Safety Director. A copy of the permit should be conspicuously posted at the site of entry.
The permit should contain a record of the date of entry, monitoring requirements, relative location
of entry and a description of the work to be performed. Pernuts are issued for 8-hour shifts only
and must be reevaluated before each new shift begins working.
Site (�nntact P rcnn_ �e Superintendent, foreman, or other assigned employee who is the
contractor's main contact person on the site and who is responsible for the contractor's
compliance with these rules.
(�nntra�tnr- pny individual or company who provides services or does work for us.
. a�
Operating Procedures
1. Determine any unusual conditions, which may require special procedures unique to
the azea or task to be conducted (i.e., welding).
2. Purge, drain and/or evacuate process materials, chemicals and air.
3. Isolate the confined space from all external piping, process systems, affiuent systems,
utilities, and ducts that could cause materials to enter the confined space. This can be
accomplished by inserting blanks and skillets, disconnection and capping of lines,
double blocking and bleeding valves and/or physical disconnection of equipment.
4. Immobilize all mechanical services such as agitators,mixer paddles, fan blades, etc.,
through recognized lockout procedures and/or through physical disconnection of the
drive mechanism from the power source.
5. If an assessment(testing) of the atmosphere indicates contamination is present, the ......
cause/source of the contamination must be determined. Furthermore, it must be
deternuned if contamination will increase during entry. Testing should include:
a. �$en Atmncnh .r .TPCtinu• Testing should be done with a calibrated direct-
reading oxygen indicator. The oxygen should contain at least 19.5%but less than
23.5%oxygen by volume. Measurements should be taken at the top and bottom
. of the space. Measurements should be taken every 15 minutes by the attendant.
Tests must be repeated after a stoppage exceeding 30 minutes. Results should be
documented in the pemut. Entry is not pemutted if the oxygen level is less than
19.5% or greater than 23.5%.
b. T.nwer F.xninsiv . T. .vel (T,FT.I, potentially explosive vapors and dust should be at
10% before personnel may enter the.proposed work azea, ensuring the appropriate
PPE is being wom.
c. Tnxic Atmn�nh .rP TPCtin • If it is determined that any of the following toxins
(Tolune, Solvent, Isopropyl Alcohol, or any material that is capable of generating
any material that has a ceiling PEL (permissible exposure limit)or LEL) were
previously contained in the space, testing with color detection tubes (i.e. Drager
tubes), chlorine detector, or the biosystems Detector should be conducted. If
atmospheric contamination exceeds 10% of the PEL,the space should be
ventilated until the level is below 10%. Safety Director should be contacted if the
contamination is immediately dangerous to life or health(IDLH). Entry is not
pernutted, except for emergency procedures approved by the Safety Director, if
toxic gases at an IDLH level exists. Measurements should be taken every 15
minutes by the attendant.
d, Flammahle Atmnsnh .re Tectinu• If the space previously contained or currently
contains flammable vapors, testing with a combustible gas indicator to determine
the concentration of flammable gases and vapors must be conducted. If the
concentration of flammable gas or vapor exceeds 5% of the lower flammability
limit, the space should be ventilated until the concentration is below 5%. Entry is
not permitted if the concentration exceeds 5%. Measurements should be taken
every 15 minutes by the attendant.
6. The following safety equipment is needed during confined space entry:
- Body harness with attached connections for chain or rope hoist.
- Self Contained Breathing Apparatus(SCBA), two units minimum.
- 20#ABC fire extinguisher when flammable materials aze involved.
� a�, . �
- Emergency escape breathing apparatus. Requirements for use should be
determined on a case-by-case basis.
- Equipment (hoist, hand lines, etc.) for removing an incapacitated individual during
an emergency.
- Access Ladder.
- Atmospheric monitoring instrumentation.
7. When the use of special protective equipment (respirators, gloves, clothing, eye
protection, etc.) is required, their use should be specified in the entry permit and all
associated training requirements should be met.
Entry Procedures
1. No person should enter a confined space until all preparations for entry have been
completed, the pernut has been approved, all conditions of this Entry Procedure have
been met, and the entry is authorized.
2. No person should enter a confined space unless an attendant is on duty. The attendant
must maintain visual and/or voice contact at all times with personnel in the confined
space.
3. All personnel entering confined spaces and all attendants for entry should receive
annual confined space entry and emergency rescue training.
4. Personnel using monitoring equipment should be trained in its use and calibration.
5. All electrical shock hazards should be protected by use of low voltage systems and/or
ground fault protector.
6. Explosion-proof electrical equipment is required for entry into spaces where potential
fire and/or explosion e�sts.
7. If conditions in the confined space change, personnel should be removed, the changes
investigated, lock-outs re-verified, and the azea re-monitored.
8. If confined space work continues past the initial shift, the Contractor should sign the
permit, re-verify the lock-outs, re-monitor the atmosphere and record the data on the
permit, verify that all other requirements of this procedure have been met, and inherit
at the beginning of each subsequent shift.
9. When the job has been completed, the competent person should verify that all
personnel and equipment ha.ve been removed from the confined space by signing the
permit. This completed permit should then be retained by the Contractor for the
duration of the job.
10. No one should enter confined spaces without a permit. Violations aze grounds for
dismissal. The Safety Director should identify all confined spaces by sign, placard or
permitter's can issue a permit. The pernutter should personally inspect, examine and
evaluate the confined space before entry and should assure that all hazards have been
identified before allowing entry.
(a) The pernutter should discuss the following with all personnel:
1. Emergency procedures.
2. What the emergency- standby person must do.
3. All permits are null and void in case of an emergency.
4. How to request a re-check of the permit.
5. What the pernut does and does not authorize.
` • � oZ 3
6. The duration of the permit - one shift (or the duration of the entry, whichever is
shorter).
7. Pernut postings.
B) The perimeter should post the pernut as follows:
1) The original- at the point of entry.
2) The second copy- Contractor's office.
3) The third copy- in the Safety Director's office.
8. The following work rules are unconditionally and automatically the requirements
for confined space entry procedures:
A.Ventilation should be of adequate volume to safely maintain the airflow within the
confined space. (It is the responsibility of the Company to prove the calculations
of the airflow volume).
B.It is the responsibility of the Contractor to immediately report unsafe conditions.
C. A flashlight should be carried by each person entering a confined space.
D. Lighting used must be explosion proof, 12 volt system or flashlight.
E. Welding, cutting, brazing, and purging operations require specific requirements-
consult with the permitter.
F. Chemicals used or transported inside the confined space require specific
requirements-consult with the permitter.
Rescue Equipment & Procedures
��
The Safety Director should require the following eq.uipment to be on hand prior to confined space
entry:
1. Lifelines
2. Safety belts
3. Self-contained breathing apparatus
4. Airline respirators
5. Rescue harness and ropes
6. Ropes, pulleys, and other rescue equipment
7. Horns, whistles, telephones, radios, etc. for communication
8. Fire fighting equipment
9. Explosion proof lighting and electrical equipment
10. 12"wide confined space or rope ladder
ReccnP Prn�c���c
l. Procedures outlined above are followed, (i.e. Atmospheric tests should be performed prior to
and during entry and documented on the permit, etc.).
2. The attendant is equipped with an alarm horn prior to entry.
3. Any entrant into a vertical exit confined space must weaz a pazachute type harness. Horizontal
exit confined space requires a life line be worn in addition to the harness.
4. Life lines must be attached to a fixed object outside of the confined space.
5. All confined spaces with vertical exits should be equipped with means to attach a lifting winch
(i.e. crank with handle, hoist, hauling appazatus with a rope, etc.) for victim rescue where
tripod is impossible).
� � � � aY
Confined Space Evaluation Form
Date of Survey Confined Space# Permit Required
o Yes o No
If es s ace must be labeled.
Location of Space
Description of Space
Possible atmospheric hazards
Possible content hazards .
Configuration of space
Unusual hazards
1. Space can be bodily entered? o Yes o No 4.Hazardous atmosphere? o Yes o No
2. Limited or restricted entry? o Yes o No 5.Potential for engulfinent? o Yes o No
3. Not designed for continuous 6. Internal configuration haz�rd? o Yes o No
human occu anc ? Yes No 7. Other serious safe hazards? Yes No
Reasons for entering space& typical activities
Who usuall enters s ace
Fre uenc of ent
Number of ent oints
External connections to space
Survey completed by: (print& sign)
' . , a?s
Confined Space Entry Permit
Confined Space# Permit Expires DatelTime Began Date/Time Finished
Hot Works Permit#
Location Job Description
Entrants Attendants
Supervisor Safety Approval by:
Atmos heric Testi &Monitorin
Limits TimeJResults Time/Results TimelResults
Ox en 19.5%-23.5%
Flammables < 10%
Ex losive Gases <LEL
Chemicals list <PEL
Instrument: � Calibration:
Hauards in S ace
Conteats: o Flammable Configuration: Nature of Work: Previoas Content:
o Irritant o Corrosive o Slippery or o sharp surfaces o Welding o Cutting
o Toxic o Dust o Asbestos o vertical drop o low overhead o Grinding o Chipping Other•
o Solid o Liquid o Gas o High or o Low temperature o Scraping o Spray cleaning �
Slo ed
Isotation of S ace
Electrical: Mechanical: Piping: o Lockout o Tagout Other:
o Lockout o Ta out o Block linka e o Disconnect o Blank o Block&Ble�d
Hydraulic: o Lockout o Tagout o Disconnect Lines Pneumatic:o Lockout o Tagout o Disconnect Lines
Lock Pum &Bteed Lock Com &Bleed
E ui ment R uired
Respiratory o SCBA o Sup.Air. o ABA o Pow. Air Cartridge o Organic vapor o Acid Gas
Protection Cartridge resp: o Full o Half o Ammonia o Organic vapor/acid gas o HEPA
Dust/Mist
PPE o Coveralis o Hard-hat o Safety goggles o Safety shoes o Leather gloves o Ear plugs/muffs
Weldin hood Weldin 'acket S lash suit Chemical loves Faceshield
Li htin Flashli t Handli t Li t sticks Cord li ts Cords Portable li ts Generator
Ventilation Ventilator 10' sections of duct 20' sections of duct Saddlevent CFM R uired I
For Entry o Body Harness o Retrieval device o Tripod o Anchor point o Access ladder
Emer enc Si al Communications Personal alert device
For Rescue o Body Harness o Retrieval device o Tripod o Anchor point o Access ladder o Alann horn
o Emergency signal o Communications o Personal alert device o SCBA o ABA o Rescue harness
Esca e mask Wristlets �
Other
Su ervisor Si nature:
' • � � -�6
Training n�cum .n ation fnr C�nfin .d ���,i
I have received training and understand all details concerning the confined space requirements.
I understand that I am required to follow the necessary precautions outlined in the confined space
program.
I know the location of emergency phone numbers and communications systems, and the location of
medical fire, and other emergency supplies.
Employee Name:
Signature: Date:
Job Location:
Trai_ninn shrnilc� he dnne nn an annnai hacic
� ' . •��
Hazard Communications
Purpose:
To ensure that information about the dangers of all hazardous materials used by the City are known
to all affected employees and sub-contractors. A secondary purpose is to comply with the
requirements of the OSHA Hazard Communication Standard and corresponding state laws.
Responsibility:
All employees of the City(including subcontractors and their employees) will participate in the
hazard communication program and comply with all provisions of this policy. This includes, but is
not limited to, fully understanding and following all precautions listed on Material Safety Data
Sheets for ma.terials they will use, be exposed to, or handle while on the job site. The Supervisor is
responsible for maintaining this program and ensuring compliance with all local, state, and federal
laws.
Scope:
This policy covers container labeling, ma,terial safety data sheets, employee training and information,
hazardous non-routine tasks, contractors, list of hazardous chemicals, chemicals in unlabeled pipes
and safety procedures.
Policy:
C'nntainPr T.a .lin¢
1. The Supervisor will verify that all contairiers received for use will be cleazly labeled with the
following: 1) contents, 2)the appropriate hazard warning(i.e. flammable), and 3) the name
and address of the manufacturer. Existing labels will not be removed or defaced on
incoming containers unless containers aze to be unmediately marked with required
information.
2. All materials on site are to be stored in their original container with the label attached.
3. Any material with a label missing or illegble should be reported to the supervisor
immediately for proper labeling.
4. Stationary, secondary, or portable containers should be cleazly labeled with either an extra
copy of the original manufacturer's label or with tile "central stores" generic labels which
have a block for identification and blocks for the hazard warning.
5. Signs, placards, or other written materials tha.t convey specific hazard information may be
used in place of individual container labels if there aze a number of stationary process
containers within a work azea which store similar contents.
6. Portable containers do not need to be labeled if the chemicals aze transferred to labeled
containers and used by the employee makmg the transfer during that shift. No unmarked
containers of any size shall be left unattended in the work area.
' •, ��
Material Safety Data Sheets (MSDS)
1. Any product having a hazardous warning on its label requires a MSDS.
2. The manufacturer, distributor, or vendor shall provide the MSDS for the hazardous product.
3. All MSDS's shall be forwarded to the Safety Director and reviewed by the Safety Director and
employee using the product to determine safe work practices and personal protection, as
needed. The MSDS's will be maintained and kept at:
4. The MSDS provides 1) chemical information, 2)hazardous ingredients, 3)physical data, such as
the potential for fire, explosion, and reactivity, 4) health hazards, 5) spill or leak procedures, 6)
special protection and precautions, 7) personal protective equipment needed, and 8) name,
address, and phone of MSDS prepazer or distributor
Employee Training and Information
1. The Supervisor will provide training to employees when hired and routinely thereafter on the
hazardous nature of chemical products. Training will include:
• The Hazard Communication Policy
• Chemicals present in their workplace operations
• Physical and health effects of the hazardous chemicals
• Appropriate work practices and controls when using chemicals.
• Emergency and first-aid procedures
• How to read labels and review an MSDS to obtain appropriate hazard information
• Location of the MSDS file and written hazard communications prograzn
2. After attending the training class, each employee will sign a form to verify that they attended the
training, received the written materials, and understand the company's policies on Hazard
Communication.
Hazardous Non-Routine Tasks
1. Periodically, employees aze required to perform hazardous non-routine tasks. Examples of non-
routine tasks performed by employees of this company aze as follows: Confined space entry,
tank cleaning, and painting reactor vessels.
2. Prior to starting work on such projects, each affected employee will be given information by the
Safety Director about the hazardous chemical he/she may encounter during such an activity.
This information will include specific chemical hazards, protective safety measures the employee
can use, and measures the company has taken to lessen the hazards including ventilation,
respirators, presence of other employees, and emergency procedures.
Informing Sub-Contractors and Others
1. The Safety Director sha.11 advise sub-contractors and other clients of our Hazard Communication
. aq
Program.
2. Copies of the MSDS's for all materials brought onto the site will be made available upon
request to each sub-contractor from the Safety Director.
3. The Supervisor will also obtain chemical information from sub-contractors that may expose our
employees to hazardous chemicals, which they bring into our workplace.
Chemicals in Unlabeled Pipes
1. Work activities aze often performed by employees in areas where chemicals aze transferred
through unlabeled pipes.
2. Prior to starting work in these areas, the employee shall contact the Safety Director for
information regazding:
• The chemical in the pipes.
• Potential hazards.
• � Safety precautions which should be taken.
Safety Procedures & Recommendations
Work Habits
• Never work alone in a science laboratory or storage room.
• Never eat, drink, chew gum or tobacco in a science laboratory or storage room Do not store
food or beverages in the lab environment.
• Wash hands before and after work in a science lab, and after spill cleanups
• Restrain loose clothing, long hair, and dangling jewelry.
• Never leave heat sources unattended.
• Do not store reagents and/or appazatus on lab bench, and keep lab shelves organized.
• Never place reactive chemical containers neaz the edge of a la.b bench.
• Use a fume hood when working with volatile substances.
• Never lean on a fume hood.
• Do not use the fume hood as a storage area.
• Obtain and read the MSDS for each chemica.l before beginning any experiment.
• Analyze new lab procedures in advance to pinpoint hazardous areas.
• Analyze accidents to prevent repeat performances.
• Protection should be provided for not only the lab worker but also the lab partner working
nearby.
• Do not mix chemicals in the sink drain.
• Always inform co-workers of plans to carry out hazardous work.
• Record who worked with what, when, and how long in order to allow meaningful retrospective
contamination studies.
• Inform lab occupants about the alarm bell and what to do if it sounds.
• Carry out regular fire or emergency drills with critical reviews of the results.
• Have actions pre-planned in case of an emergency, gas shut-off, escape routes, meeting places.
� � v�d
• Lab personnel should have recent training in first aide, CPR etc.
Safety Wear
• ANSI approved eye or face protection should be worn continuously.
• Gloves should be worn which will resist penetration by the chemical being handled and have
been checked for pin holes, tears, or rips.
• Wear a lab jacket or apron.
• Footweaz should cover feet completely: no open-toes shoes or sandals.
Facilities and Equipment
• Have separate container for trash and broken glass.
• Never block any escape routes, and plan alternate escape routes. .
• Never block a fire door open,
• Never store materiaLs in lab or storage aisles.
• All moving belts and pulleys should have safety guards.
• Instruct lab personnel in the proper use of the eye-wash fountain, emphasizing rolling of the eyeballs,
and turning eyelids"inside-out."
• Ensure that eye-wash fountains will supply at least 15 minutes of water flow.
• Sample breathing air space for measurement of possble contaminants, and keep good records.
• Regularly inspect fire blankets for rips and holes and keep good records of the inspections. Regularly
inspect safety showers and eye-wash fountains and keep records of inspections.
• Keep up-to-date emergency phone numbers posted next to the phone.
• Place fire extinguishers near an escape route, not in a "dead end".
• Regularly maintain fire extinguishers, maintain records, and train personnel in the proper use of
e�inguishers through actual fire situations.
• Acquaint personnel with the meaning of"Class A fire", "Class B fire",etc.,and how they relate to fire
extinguisher use.
• Regularly check hood for proper draft aLso verify that exhaust air from an external hood vent is not re
drawn into room air.
• Secure all compressed gas cylinders when in use and transport them secured on a hand truck. install
chemical storage shelves with lips,and never use stacked boxes in lieu of shelves.
• Only use an explosion-proof refrigerator for lab storage.
• Have appropriate equipment and materiaLs available for spill control replaced when it becomes dated.
Chemical Storage
• Do not store materials on the floor.
• Separately store Organic and Inorganic chemicals.
• No top or above eye level chemical shelve storage.
• Shelf assemblies aze firmly secured to walls,preferred material is wood.
• Store acids, poisons, and flammable liquids in separate dedicated cabinets, suggested shelf storage
pattern.
Purchasing,Use,and Disposal
• If possi'ble,purchase chemicals in class-size quantities only. Label all chemicals accurately with date
, . .' 3 /
of receipt, or preparation, initialed by the person responsble, and pertinent precautionary information
on handling.
• Generally, bottles of chemicals should not remain unused on shelves in the lab for more than one
week, in the store room near the lab unused for more than one month, or in the main stockroom
unused for more than one year.
. Follow all directions for disposing of residues and unused portions of reagents.
• Properly store flamma,ble liquids in small quantities in containers with a provision for
bonding to receiving vessels when the liquid is transferred.
. Never open a reagent package until the label has been read and completely understood. Have a
Material Safety Data Sheet on hand before using a chemicaL
. Prepaze a complete list of chemicals of which you wish to dispose.
• Classify each of the chemicals on the disposal list into a hazardous or non-hazardous waste
chemical. (Check with the local environmental agency office for detaiLs.)
• Unlabeled bottles (a special problem) must be identified to the extent that they can then be classified
as hazardous or non-haz.ardous wastes. Some landfills will analyze a mystery bottle for a fee, if it is
shipped to the landfill in a separate package, labeled as a sarn�ple, and accompanied by a letter also
identifying it as a sample, with instructions to analyze the contents sufficiently to allow proper
disposal.
Substitutions
• Reduce risk by diluting substances instead of using concentrates.
• Use films,videotapes,and other methods rather than experiments involving hazardous substances.
• Undertake all substitutions with extreme caution.
. •. , 3�Z.
Training Doc �men atinn f�r Ha�ard C�mmuni a ion Program
I have received training and understand how to read the Materials Safety Data Sheets (MSDS) and
container labels regarding hazardous products.
I have received general training on the hazardous chemicals in which I might be exposed.
I understand that I am required to review MSDS's for any material I am using for the first time.
I know where the MSDS's are for my work area aze kept and understand that they are available for
my review.
I understand that I am required to follow the necessary precautions outlined in the Hazard
Communication Policy and MSDS's, including use of personal protective equipment and/or apparel.
I know the location of emergency phone numbers and communications systems, and the location of
medical, fire, and other emergency supplies.
I am aware of my right to obtain copies of the Hazardous Chemical list, written Hazard
Communication Policy, and MSDS's at my request.
Employee Name:
Signature: Date:
Job Location:
� ` • ` 33
Personal Protective Equipment
The City will provide proper protective equipment for the safety of its employees, as the
job requires. The employees will be properly trained on the use of the protective
equipment and clothing.
New Employee Safety
Each supervisor should provide safety training to all newly hired employees. Each new employee will
be given a copy of the safety manual.
('iPneral �afPt�nriPntat;�n containing information common to all employees should be reviewed, before
beginning their regular job duties. Recommendations include (at a minimum):
�. Review the Safety Manual, with extra time spent on: Accident &hazard reporting procedures,
emergency procedures, first aid,personal protective equipment, and special emphasis programs
(Drug-Free Workplace Policy, Personnel Policy, etc.)
�, Encourage&motivate employee involvement in safety. Make each accountable for their sa,fety and
the safety of their coworkers.
�. E�lain the workers' compensation system and fraud prevention
�. Review any known workplace hazards.
� Conduct training on any topics that aze not schedule to be addressed within a reasonable timeframe
and aze relevant to the employee's job.
Jn_ h-znec;fic train;nu praylded before performing the.task should include:
�, Review completed Pre-Project Plans �
�, Specific safety rules, procedures, hazards, and special emphasis programs complete their job
�, Identify employee's or employer's responsibilities
Continual training should be provided to new hires. Each new hire should be assigned to work with an
experienced worker for at least 6 months. The senior employee should act as a mentor and ensure that
the employee is working safely and exhibits a positive safe attitude.
Safety Violation
Should any employee commit an unsafe act, intentional or not, this action should be addressed by the
immediate supervisor and reviewed. The City reserves the right to use disciplinary actions, depending
upon the seriousness of the violation and the impact of the violation upon the conduct of Company
business. It is not required to complete all steps of the disciplinary procedure in every case. Discipline
may begin at any step appropriate to the situation. The attached��Safety Violation Notice"should be
completed for all written reprimands. A copy should be maintained in the employee's personnel file.
. - 3y
�Afetv VinlAtinn Nnti�a
Employee Name:
De�artment: Violation Date•
A safety and health survey of your operation has revealed non-compliance of certain safety rules,
procedures, programs, and/or local, state, or federal regulations. As a condition of the Company's
safety policy, you are required to maintain a safe work environment and to prevent unsafe actions
of yourself, co-workers, and/or your employees.
This warning is for your protection and safety. The violation(s) noted and corrective action(s) are
indicated below.
Rule Violated Violation Descri tion Corrective Action Re uired*
1)
2)
3)
Corrective Action Required*
1 = Cease operation until corrective action is complete
2 = Warn personnel and instruct them on proper safety procedures
3 = Provide proper equipment necessary
4 = Change procedure/work method
5 = Initiate and complete corrective action(include date)
6 = Other(specify above)
Comments:
Disciplinary Action Imposed:
Date: Supervisor: