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Home My WebLink About09-16-2014 Council Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 09-16-2014 6:30pm A regular meeting of the Canton City Council was held on September 16, 2014 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, City Engineer Keith Plavec, Comptroller Caty Campbell. MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION-Alderman Gerald Ellis PUBLIC PARTICIPATION- ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Jim Nelson asked that the addendum to the MABAS contract be removed from the agenda under Public Safety and Traffic. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 2, 2014. FIRE REPORT POLICE REPORT BILL LIST The total expenditures for this month's bill list is $523,687.44 TREASURERS REPORT Treasurer Kathy Luker make the following comments on the treasurer's report. * The total general fund balance is$563.711.41. Two accounts were closed during the month. The bond surplus account (moved to the project checking account) and the lake development depreciation account (moved to the Lake checking account) * The YTD general fund is currently at 35%- which should be at 33.3%. This number reflects property taxes received and the Comcast franchise fees ($73,262.00) which is received semi-annually. * The pension expense for the police department was $99,972.00. The pension expense for the fire department was $211,624.00. This created a YTD loss in the amount of $44,958.00 in the general fund. * The water and sewer fund loss YTD is in the amount of$329,949.00 which does not include the bond money. * The City received to date through the governmental funds 55.63%of the tax money that has been extended. * $145,000.00 was put aside for the loan payment for the TIF 1. The only payout for TIF II was for the East Chestnut Property for Jerry Jarnagin in the amount of$20,000.00. * The grants received for the month of August was in the amount of$66,391.00 for the Illinois Jobs Now for the MFT fund. * One person is still delinquent on the DECA loans. * The City paid interest in the amount of$1,198.43 for the loan (Ipava State Bank) that was taken out for late property taxes. The total loan amount was$450,000.00 at 2.0% interest. Motion and second were made by Aldermen Jim Nelson/Putrich to approve the consent agenda. ROLL CALL Yes No Absent Alderman Jerry Eliis X Alderman Justin X Nelson Alderman lohn lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN APPROVAL OF EXPENDITURE OF $4,425.00 (MATCHING GRANT) FROM THE FIRE DEPARTMENT DEPRECIATION FUND FOR THE FEMA GRANT. Chief Tom Shubert explained that the Canton Fire Department was awarded a FEMA grant in the amount of$88,500.00 to replace 15 self contained breathing apparatus. The current apparatus is aging and receives a lot of use. The City's portion of the grant was $4,425.00. Chief Shubert is asking approval to spend this money from the fire department depreciation fund which has a total of$65,263.86. Motion and second were made by Jim Nelson/Pickel to approve the expenditure of$4,425.00 from the fire department depreciation fund for the FEMA grant. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN BID RESULTS FOR THE ELM STREET PARKING LOT IMPROVEMENTS. Keith Plavec explained that this project is a TIF I budgeted expense which is eligible through the TIF bond fund. The engineers estimate for the project was $24,000.00. The City received bids from the following companies. * Kemper Construction * Trotter * N.E. Finch * Otto Baum The low bid was $22,336.15 from Kemper Construction. Motion and second were made by Pickel/Jim Nelson to approve the bid from Kemper Construction in the amount$22,336.15 for the Elm Street parking lot improvement from the TIF I account. ROLL CALL Yes No Absent Alderman Jerry Ellis X Aiderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. APPROVAL TO PURCHASE A 2015 INTERNATIONAL 7400 SERIES DUMP TRUCK FROM RUSH TRUCK CENTER UNDER STATE BID PRICE OF $121,976.00 Pubtic Works Director Bill Terry explained that this vehicle will replace a 1992 truck. This truck will also be used as a plow during the winter months. The City was having a difficult time finding parts for the 1992 truck when repairs were needed. Motion and second were made by Pickel/Putrich to approve the purchase of a 2015 International 7400 series dump truck. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell x Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Alderman Pickel wanted to remind everyone in the community that there are still totes available for purchase. Anyone interested can contact the City for details. Further discussion took place regarding a tag fee for large items to be picked up for area citizens. Additional information will be brought back after research is completed. LAKE, BUILDINGS &GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN FINANCE ALDERMAN JUSTIN NELSON ALDERMAN JIM NELSON (ACTING CHAIR) REQUEST TO PURCHASE CANDY FOR THE UPCOMING PARADE Mayor Fritz explained that last year concerns were raised by some of the aldermen about the purchase of candy for the festival parade. Motion and second were made by Aldermen Jim Nelson/Ellis to purchase candy for the upcoming parade. Discussion: Alderman Jim Nelson said he would vote no for the purchase of candy for the upcoming parade. If an alderman wants to have candy at the parade he believes the aldermen should purchase the candy on their own. Last year approximately $600.00 was spent for the purchase of candy for the parade. Alderman Lovell suggested having a cap on the dollar amount the City spends on candy. If the aldermen want to have more candy they could then purchase additional candy for the parade. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Aiderman Tad Putrich X Alderman Dave Pickel X Alderman 1im Nelson X Mayor Jeff Fritz X Mayor Fritz broke the tie by voting no. The motion failed. REQUEST TO AUTHORIZE A 457 PLAN FOR CITY EMPLOYEES WITH THE BANK OF FARMINGTON Chad Mayall and Sarah Keefer from the Bank of Farmington addressed the City regarding a 457 plan for city employees. The request is to offer a voluntary investment option for employees to participate in the 457 plan. This is at no cost to the City of Canton. Employees could voluntarily contribute to the plan through payroll deduction. Motion and second were made by Aldermen Jim Nelson/Ellis to approve the authorization for the 457 plan from the Bank of Farmington for City employees. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel x Alderman Jim Nelson x The motion carried. LEGAL& ORDINANCE ALDERMAN CRAIG WEST ALDERMAN PUTRICH (ACTING CHAIR) DISCUSS CONSIDER AND VOTE ON CHANGES TO THE CODE PERTAINING TO SETBACKS AND FENCING REQUIREMENTS FOR PRIVATE SWIMMING POOLS. The planning and zoning committee met recently and voted to change the code pertaining to setbacks and fencing requirements. Further discussion took place and concerns were raised about problems that would come up with existing pools and fencing if the ordinance were changed. Motion and second were made by Aldermen Jim Nelson/Pickel to approve the changes. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion failed. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH A SPECIAL EVENT REQUEST TO APPROVE THE CANTON TRAVELING BASKETBALL FUNDRAISER AND ROAD CLOSURE TO BE HELD ON OCTOBER 11, 2014 AT WHITE OAK'S SPORTS BAR. Motion and second were made by Aidermen Putrich/Jim Nelson to approve the special event request. There will not be any alcohol outside and the event will be held on property owned by White Oaks so a certificate of insurance will not be required. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A SPECIAL EVENT REQUEST TO APPROVE THE NATHAN WATSON MEMORIAL FUNDRAISR AND ROAD CLOSURE TO BE HELD ON OCTOBER 11, 2014 AT MOORE'S PUB. The request includes a road closure directly in front of Moore's Pub. Chief McDowell and Chief Shubert thought it would be best to have the road closure run from 2nd Avenue to Van Buren to help with traffic control. Motion and second were made by Aldermen Putrich/ Pickel to approve the special event request. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Loveli X Alderwoman Angela X Hale Alderman Craig West X Aiderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. SPECIAL EVENT REQUEST TO APPROVE THE CANTON YMCA TURKEY TROT AND ROAD CLOSURE TO BE HELD ON NOVEMBER 27 2014. Motion and second were made by Aldermen Putrich/Hale to approve the special event request. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE COMMUNICATIONS FROM MAYOR 1EFFREY FRITZ OLD BUSINESS NEW BUSINESS A RESOLUTION APPROVING AN AGREEMENT WITH THE STATE OF ILLINOIS FOR THE INSTALLATION OF BATTERY BACKUP SYSTEMS AT VARIOUS INTERSECTIONS. #4081 Motion and second were made by Aldermen Jim Nelson/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING THE IDOT JOINT AGREEMENT TO REPLACE LED MODULES AND BACKUP BATERIES ON VARIOUS ROUTES. #4082 Motion and second were made by Aldermen Jim Nelson/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. IDOT REQUEST FOR EXPENDITURE/AUTHORIZATION OF MFT FUNDS TO REPLACE LED MODULES AND BACK-UP BATTERIES ON VARIOUS ROUTES. Motion and second were made by Aldermen Jim Nelson/Putrich to approve the IDOT request for expenditure. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE. #4083 Motion and second were made by Aldermen Jim Nelson/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING THE DISTRIBUTION OF HALF OF THE FEES RECEIVED FOR THE CLASS H LIQUOR LICENSE FEES FOR 2014 TO THE CANTON UNION SCHOOL DISTRICT#66. #4084 Motion and second were made by Aldermen Ellis/Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING THE MORATORIUM ON THE ISSUANCE OF PERMITS FOR COMMUNICATION TOWERS WITHIN THE CITY LIMITS OF THE CITY OF CANTON FOR UP TO SIXTY DAYS. This item will be tabled. AN ORDINANCE ALLOWING A SPECIAL USE PREMIT FOR A STOARAGE FACILTIY ON CERTAIN PROPERTY OF THE JARNAGIN LAND TRUST(1ST READING) #3076 Motion and second were made by Aldermen Ellis/Pickel to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Aiderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. MOTION and second were made by Aldermen Pickel/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AUTHORIZING LEASE OF MUNICIPALLY OWNED REAL PROPERTY LOT NO 3 OF LAKEVIEW ADDITION TO LAKE CANTON, FULTON COUNTY. ILLINOIS. 24724 EAST LAKEVIEW DRIVE CANTON ILLINOIS. (15T READING) #3077 Motion and second were made by Aldermen Pickel/Putrich to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Eilis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried MOTION and second were made by Aldermen Ellis/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AMENDING TITLE 10 (ZONING REGULATIONS) OF THE CANTON MUNICIPAL CODE TO ELIMINATE THE DEVELOPMENT REVIEW COMMITTEE. (1ST READING)#3078 Motion and second were made by Aldermen Ellis/Putrich to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried Motion and second were made by Aldermen Ellis/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried ADJOURNMENT Motion and second were made by Aldermen Ellis/Jim Nelson to adjourn into executive session forthe purpose of: PERSONNEL 51LCS 120/2 (c) 1 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela x Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried No additional information was brought back to open session. The meeting adjourned. Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor