HomeMy WebLinkAboutOrdinance #570�`
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- '� ` � 11/9/76 Read by Title on��
* " �Y�� 11/17/76 Laid� over� � ` �
ORDI�TANCE N0. �"2U �,
(AN ORDINANCE CREATIPdG AND EST�BLISHING AN OFFICE OR POSITION FOR THE PURPOSE
OF PLANNING, COLLATING, MANAGING, AND IMPLEMENTING CERTAIN ACTIVITIES AN�
FUNCTIONS OF 2'HE CITY OF C�PdTON, ILLINOIS. )
WHEREAS, in the progression of events it has been made to appear to the
corporate authorities of the City of Canton, Illinois that the increasing
complexity of needs and functions of this City would best be served and
implemented by the creation of a full-time office or position designed and
purposed to particularize and serve such needs and functions,
NO`�rl, THEREFORE, BE IT ORDAIIv'ED BY THE CITY COtJNCIL OL' THE CI'.�Y OF CANTON,
ILLINOIS AS FOLLO'.�JS:
SLCTION 1. That the Office or position, to be known as "Director of Budget
and Administration", be and the same hereby is created and established for
service to this City. That the person filling this Office shall be appointed
by the Mayor by and with the advice and consent of the City Council.
SECTION 2. That any person filling and discharging the duties of the
Office hereby created shall, before entering upon the duties of such Office,
take and subscribe the oath prescribed by law for City officers and shall
execute a bond to the City in the penal sum of $�1,000.00 with surety to be
approved by the Council, conditioned for faithful performance of the duties
of his office.
SECTIOld 3. That the duties of any person fulfillin� the Office hereby
created, and the duties and responsibilities of the Office itself, shall be
as follows:
a. It shall be the duty and responsibility of this Office to supervise
and coordinate the work of all Departments of City �overnment with the
exception of the Department of Public Works (which consists of Departments
of Streets, Alley and Sanitation, ��later Treatment, i�later and Sewer Distribution,
and, Sewage �reatment.)
b. It shall be the duty and responsibility of this Office to hire and
suspend all City employees under its supervision except those under the
jurisdiction of the Board of Fire and Police Commissioners and, further,
excepting those holding appointments as Department Heads, hereby expressl�
reserving the power and authority of discharge for the exclusive exercise
of the Mayor and City Council.
c. It shall be the duty and power of this Office to supervise the
purchase of all materials, supplies and equipment, not in excess of 9�1500.00
for any single purchase or contract, provided, however, that this �ffice,
operating in con3unction with various Department Heads, shall have the
authority to make purchase of all materials, supplies and equipment not
exceeding the sum of j�150.00 for any single purchase or contract. For the
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purpose of clarafication it is hereby expressly declared that no contract
in excess of �1500.00 and no contract for new construction sha11 be let
except by the Mayor and City Council.
d. It shall be the power and duty of this Office to receive, from
personnel under its jurisdiction, all complaints, su�gestions, requests,
applications, petitions, correspondence, or other communications directed to
the corporate authorities, and, wherever possible, to take action promptly
to adjust or resolve those matters which do not require official action of
the corporate authorities (hereby expressly reserving unto all City personnel
the ra.ght to seek redress of any grievance by the Grievance Committee of
the City Council) .
e. That it sha11 be the power and duty of this Office to collate the
functions and activities of the various Departments under its supervision
and control, together with the personnel thereof.
f. That it sha11 be the power and duty of this Office to have direct
supervision and control over the day to day operation of the Department
of Community Development and to adininister all present and future pro�rams
touching thereon and to make report thereof monthly to the Conservation
Board of this City. It sha11 be the further duty of this �ffice to become
and remain con�inually advised relative to the nature and availability of
of both Federal and State grant progra�s (or, similar programs) , to do
research thereof, and to prepare, present and further to completion all
applications for benefits thereunder.
�. It shall be the further power and duty of this Office to prepare
a budget for all City departments and offices consonant to the annual
Appropriation Ordinance of this City. In �he implementation thereof this
Office shall have the further power and duty to administer all necessary
bookkeeping and procedures to assure compliance with such bud�et. It shall
be the further duty of this Office to prepare the bud�et herein contemplated
within thirty days followin� approval of the annual Appropriation Ordinance
by this City and to thereafter make the same available to the Mayor and
each member of the City Council, and with copy thereof to be filed with the
City Clerk of this City. In the interest of the budget and control of
the finances of this City it shall be the further duty of this office to
timely prepare the annual Levy Ordinance of this City for presentment to
and adoption by the corporate authorities of this City.
h. That it shall be the power and duty of this Office to prepare a
written report showing the financial conditions and expenses of all Offices
and Departments of the City covering the preceedin� 12-month period and
to provide a copy thereof to the Mayor, each Council member, and the City
Clerk, in the month of April of each year.
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i. That it shall be the further power and duty of this Office to assume
such responsibilities and to discharge such duties, not inconsistent with
the premises hereof, as may from time to time be assi�ned by the corporate
authorities of this City.
SECTION 4. That the salary to be paid to and conditions of employment of
any person filling the Office hereby created shall be separately determined
in writin� by the corporate authorities of this City and formally determined
by incorporation in such ordinance of this City which determines ealaries
and conditions of employment for employees �enerally, of this City.
SEC�ION 5. That the intendments of the Office hereby created shall be
implemented forthwith and thereafter maintained by the corporate authorities
of this City.
SECTION 6. That the Office hereby created shall be allowed such assistants
and other clerks and subordinate help as the necessitie� of the Office may
require, and the Council, by ordinance or resolution, shall from time to time
authorize employment by such Office.
SECTION '7. That this Ordinance shall be codified under Title 1 of the
Canton Municipal Code.
SECTION 8. That this Ordinance shall be in full force and effect upon
its passage by the City Council of the City of Canton, Illinois and approval
by the Mayor thereof.
PASSED BY Tfl:c� CITY COUIlTCIL OF THE CITY OF Ci3NTON, ILLINOIS AND A:E'PROVED
BY THE MAYOR THEREOF THIS � i DAY OF _ ,��.��,..- � 1976.
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�� AF'PROVED: ' ����
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N:AY�?�t�,' / .
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ATTEST: �(�/ �..�,_ j%r� �,, ,
��i�;.�I�CITY CLERK.
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