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HomeMy WebLinkAboutResolution #4070 �i S� (l L fil l�"f � �d7� illinois De �tment Resolution for Maintenance of p Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the Council of the Clty Of Canton (Council or President and Board of Trustees) �city,Town or Village) , Illinois, that there is hereby (Name) appropriated the sum of $150,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2014 (Date) to December 31, 2014 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as give� above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Peoria , Illinois. I, Diana Pavley-Rock Clerk in and for the City (City,Town or Village) of Canton , County of Fulton hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council at a meeting on July 1, 2014 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 1st day of July, 2014 , (SEAL) �2� G?C � City Clerk (City,Town or Village) Approved Regional Engineer Department of Transportation Date Printed 6/27J2014 BLR 14230(Rev.07/15/13) L r Illinois Department of Transportation Division of Highways/ Region 3/ District 4 401 Main Street/Peoria, Illinois I 61 602-1 1 1 1 Telephone 309/671-3333 July 22, 2014 City Motor Fuel Tax City of Canton Section 13-00000-00-GM 2013 Maintenance Resolution Ms. Diana Tucker City Clerk 2 North Main Street Canton, Illinois 61520 Dear Ms. Tucker: The resolution adopted by the City Council on July 1, 2014, appropriating $150,000.00 of Motor Fuel Tax Funds for the maintenance of various municipal streets and highways for the above year is approved. File copies are enclo sed. The Municipal Estimate of Maintenance Costs for$137,751.45 is approved. File copies are enclosed. Authorizations in the amount of$125,917.00 for maintenance and $11,834.45 for maintenance engineering were made on this date. Your next monthly allotment letter will reflect these transactions. Sincerely, �.�7 a, -!�a.u.�.• Kensil A. Garnett, P.E. Acting Deputy Director of Highways, Region Three Engineer CC$/I11111�o:Urs\gen\blrs�stafflbradle\city maint resolution\citymaintrescantonl4gm.docx Enclosures cc: Maurer-Stutz, Inc. (Attn: Mr. George Merkle) District Four Auditor File Resolution for Maintenance of Illinois Department Streets and Highways by Municipality o�f Transportation Under the Illinois Highway Code BE IT RESOLVED, by the Council of the (Council or President and Board of Trustees) City of Canton , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $150,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January �� 2 Da e) to December 31, 2014 • (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk s II immediately transmit two certified copies of this Illinois. resolution to the district office of the Depa ansportation, at Peoria � I, Diana Pavley-Rock �A Clerk in and for the City ����, y (City,Town or Village) of Canton Q , Count of Fulton hereby certify the foregoing tob�a ue, perfect and complete copy of a resolution adopted by the Council at a meeting on July 1, 2014 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have her set my hand and seal this 1st day of July, 2014 • (SEAL) � C !� City Clerk (City,Town or Village) Approved ��I\� Q �� �� Regional Engineer Department of Transportation r,'72� �4 Date BLR 14230(Rev.07/15/13) Printed 6/27/2014 �� Illinois Depattment Municipal Estimate of of Transportation Maintenance Costs Local Public Agency: City of Canton _ County: Fulton Maintenance Period 1/1/2014 to 12/31/2014 Section Number: 14-00000-00-GM Estimated Cost of Maintenance O erations Est Total Maintenance For Grou I,IIA,IIB,or III Operation Maint. Insp. Unit Item Operation No.Descri tion Grou Re . Item Unit Quantit Price Cost Cost Contract Maintenance - 1. Mill&HMA Overla /U date ADA Ram s IV Y HMA Surf Rem 1 1/2" S.Y. 1622.00 4.00 6,488.00 1,622 SY IV Y Bit MaYls Prime Coat Gallon 162.00 5.00 810.00 IV Y HMA Surf Cse,Mix D,N50 Ton 134.00 120.00 16,080.00 IV Curb&Gutter Rem Foot 120.00 15.00 1,800.00 IV Sidewalk Removal S.F. 600.00 5.00 3,000.00 IV Comb C&G 66.18 Foot 120.00 40.00 4,800.00 IV PC Conc Sidewalk 4" S.F. 600.00 8.00 4,800.00 IV Detectable Warnin s S.F. 128.00 30.00 3,840.00 IV Y Pavement Patch S.Y. 45.00 150.00 6,750.00 IV Misc Earthwork/Seedin L.Sum 1.00 2,000.00 2,000.00 50,368.00 2. Seal Coat A-1 III Y Bit MaYls Seal HFP Gal 7587.00 5.00 37,935.00 21,676 SY III Y Seal Coat A r Frac Grav Ton 271.00 65.00 17,615 00 55,550.00 3. S ra Patch '1�I S ra Patch L.S 1.00 19,999.00 19,999 00 19,999.00 Base Fee 1,250.00 Prelimina En ineerin 3,021.96 III Y $75,549 4% 2,518.40 IV Y $50,368 5% III Y $75,549 4% 3,021.96 En ineerin Ins ection 3,022.08 IV Y $50,368 6% 12,834.40 - � 7.0 lZS,917vO Estimated Cost MFT Portio Other Funds Preliminary Engineering , '6*�GC.36 Maintenance /Z �7�DU1 . 125r3�Q6" - En ineerin Ins ection � ,07 �� Maint Eng 12,834.40 12,834.40 - Material Testing Totals: 13 - Advertising i s • Bridge Inspections i 1 83�,15 ,a.� Total Estimated Maintenance En ineerin Cost �� Total Estimated Maintenance Cost ����" 137,7SI,95 Submitted: Approved: � - C' � C i �' ,_�1 e r k���._ -�.,,.�7 n ✓`� - - unicipal O�clal Title Regional Engineer �-- �-�(�/ c�7zZ�q Date Date BLR 14231(Rev 02/18/14) rinted on 6/27/2014 2:27 PM . , ���� ����t Performed by anConsulting Engineer � TI'8 (to be attached to BLR 14231 or BLR 14221) Local Agency Ciry of Canton Section Number 14-00000-00-GM ���__ _ The services to be performed by the consu�ing engineer,pertaining to the various items of work included in the estimated cost of maintenance operations(BLR 14231 or BlR 14221), shali consist of the foilowing: PRELIMINARY ENGlNEERING shali include� invesdgation of the condition of the streets or highways for determination(in consuttation with the locai highway authority)of the maintenance operations to be included in the maintenance program: preparation af the maintenance resolution, maintenance estimate of cost and,if applicable, proposal; at#endance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract and/or aaceptance of BLR 12330 form. The maintenance expenditure statement must be subrnitted to iDOT within 3 months of the end ot the maintenance period. ENGiNEERiNG INSPECTION shail include: Fumishing the enginee�ing field i�spaction, inciuding preparation of payment estimate for contract, material proposal andior delivaf and instail proposal and/or dtecking matefial invatces af those maintenance opera�ons requiring engineering field inspection,as opposed to thoss routine maintenance operations as described in Chapter 142.04 of BLRS Manuai,which may or may not require enginee�ing inspection. For furnishing preifminary engineering,the enginesr will be paid a base fee PI.US a negotiated fes percentage. For furnishing engineering inspection the engineer wili be paid a negotiated fee percentage. The negotiated preliminary engineerfng fee percentage for each g�oup shown in the"Schedule of Fees"shail be applied to the totat estimated costs of that group. The negotiated fee for engineering inspection for each group shall be appiied to the totai finat cost of that group for the items which required englneering inspection. In no case shail this be construed to inciude supen►ision of contractor operations. SCHEDULE OF FEES Total of the Maintenance O eration Base Fee > 20 000 $1 250.00 s$20 000 Ne otiated: $1 250 Max. PLUS Prelimina En ineerin En inesrin ins ction Ooeration to be Group A� �ble Fee°�, N otiated Fee°�6 Acce tabl�Fee°k N tiated Fee�6 ins ed 0 0 0 �Mununq������' ��, ..�. „r, .a� n.�i. �.. ��� $r�+� ��� �' 062-0�2917� By: � � .2��7 sY� D 1. en al Sl�naturo Consultiny npineer S�natura : ;pROFE8810NAL �-.' ; ENOINEER ; SG►'!Ipr �✓b1 t'Cf' �i�l�Jt7e¢r 'lT:� _OF �. Title '�'.E.�...••' � e '''�.�,,,'�CIN01g��,o�`� I I �b,/'L7 ZD 1¢ ��-�Q-Z�S' Date ate P.E.License Expiration Oate Printed 6/2�12014 BLR 05520(Rev. 12I06/11) 1 Illinois Department Request for Expenditure/Authorization of Transportation of Motor Fuel Tax Funds For District Use Only Transaction Number Municipality Citv of Canton Countv Fulton Date Rd. District Checked by Section 14-00000-00-GM I hereby request authorization to expend Motor Fuel Tax Funds as indicated below. Purpose Amount ContractConstruction ............................................................................................................................... DayLabor Construction ........................................................................................................................... Right-of-Way(Itemized On Reverse Side)................................................................................................ Engineering............................................................................................................................................... Maintenance En ineerin 12,834.40 9 g ......................................................................................................................... EngineeringInvestigations........................................................................................................................ OtherCategory.......................................................................................................................................... ObligationRetirement............................................................................................................................... Maintenance.............................................................................................................................................. 125,917.00 Co. Eng./Supt. Salary & Expenses (Period from to ) IMRFor Social Security............................................................................................................................ Interest ................................... Total $ 138,751.40 Comments Approved Date ! , 2�/ Signed by � Date - � ' Department of Transportation � Title of Official Re ional En ineer Printed 6/27/2014 Page 1 of 2 BLR 09150(Rev. 11/06) �— Group Group Group Group Group � 2A 2B 3 4 ESTIMATED COST OF MAITENANCE OPERATIONS For Group 1,2 or 3 Material,E ui ment or Labor Group Quantit Unit Price Cost Operation Cost 4 1622 4 $ 6,488.00 � �g2 5 $ 810.00 4 �3q �20 $ 16,080.00 q 12p 15 $ 1,800.00 q, gpp 5 $ 3,000.00 q 120 40 $ 4,800.00 4 600 8 $ 4,800.00 4 �Zg 3p $ 3,840.00 q 4� 150 $ 6,750.00 q 1 2000 $ 2,000.00 3 7567 5 $ 37,935.00 $ 271 65 $ 17,615.00 Za 1 19999 $ 19,999.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ �oatfrcltri�$ ' Grou I Total $ - �� �;: Grou IIA Total $ 19,999.00 Grou IIB Total $ - Grou III Total $ 55,550.00 Group IV Total $ 50,368.00 Total Estimated Maintenance O eration Cost S 125,917.00 $ - Grou PE Base Fee $1,250.00 IIA $ 19,999.00 2.00°k S 399.98 � ' � � � IIB $ - 0.00% S - � � �� ��� �� � �w ��r aa �r� III $ 55,550.00 4.00% $ 2,222.00 � �*- � IV $ 50,368.00 5.00% a 2,518.40 �R����� '"' Inspection Fee Total PE $6,390.38 II'1s"�t1��NNtF�Nqt��$ Totai of the Grou IIA that re uires ins ection $ 19,999.00 1.00% S 199.99 � . ; k` Total of the Grou IIB that re uires ins ection S - 0.00% S - � -- Total of the Grou III that re uires ins ction S 55,550.00 4.00% S 2,222•00 Tota�of the Grou IV that re uires ins ection $ 50,368.00 6.00°/a S 3,022.08 � ; � Tatal In ctio�En . $ 5,444.07 $ - Total Estimated Maintenance O eration Cost 5125,917.00 Total Preliminary Engineering,PE S 6,390.38 `Engineering inspection 3 5,444.07 :� S 6,390.38 Material Testin Off site onl Total Estimated En ineerin Cost 577,834•45 Total Estimated Maintenance Cost $137,751.45