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HomeMy WebLinkAbout05-27-2014 Mechanical Committee minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday May 27, 2014 6:30 pm Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton II 61520 Aldermen in attendance: Aldermen Tad Putrich, Jim Nelson, Dave Pickel, Gerald Eilis, John Lovell, Jeremy Pasley, Justin Nelson Aldermen absent: Alderman Craig West Staff in attendance: Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, City Engineer Keith Plavec, Comptroller Caty Campbell Media in attendance: The Daily Ledger, Fulton Democrat Others in the audience: John Lemon, Firefighter Jay Smith, Firefighter Keith Deppermann Video Services by: Joe Ginger PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN POLICE REPORT A copy of the police report was distributed for review and is on file in the Clerk's office. Motion and second were made by Aldermen Jim Nelson/Pickel to send the police report to Council for consideration. (Consent Agenda) The motion carried by voice vote and was unanimous. FOUNDATION GRANT FROM WAL-MART Chief McDowell applied for a grant for the wellness program for family oriented programs from Wal-Mart. The department received a $1500.00 grant to allow for events such as wiener roasts, swimming parties etc. FIRE REPORT A copy of the fire report was distributed for review and is on file in the Clerk's office. Motion and second were made by Aldermen Jim Nelson/Pickel to send the fire report to Council for consideration. (Consent Agenda) The motion carried by voice vote and was unanimous. DISCUSS AMENDMENT TO ORDINANCE REGARDING FARM ANIMALS Alderman Jim Nelson explained that there was previous discussion about allowing chickens within the City limits of Canton. The previous motion was to allow chickens 150 feet from another propertv line. The previous motion did not address the other farm animals currently in the code. The code currently allows other farm animals 150 feet from another residence. Attorney Rabel suggested having an ordinance that would be consistent with all farm animals. It would need to be decided if the distance allowed would be from the property line or from the residence. Motion and second were made by Aldermen Jim Nelson/Lovell to send to Council. The motion carried by voice vote and was unanimous. Discussion: Alderman Lovell suggested allowing all farm animals 150 feet from a residence and not from the property line. Alderman Putrich said he was contacted by a resident on the north end of Canton expressing concerns about the barking dogs that are allowed within the City limits without any setback requirements. The citizens made recommendations on atlowing the chickens within the City limits so people could benefit from the fresh eggs and become self sufficient. Alderman Putrich said he has only had two people from his ward that would like to see the chickens within the City limits and all of the other comments he received have been against allowing the chickens. Attorney Rabel further explained that there is another section of the code under zoning that would need to be addressed to be consistent with the police section of the code. Motion was made by Alderman Lovell to have the requirements for chickens be consistent with all other farm animals within the City limits. Alderman Rabel again explained that the issue is to determine if the ordinance would restrict the animals from the property line or from the residence. The code now states that they must be 150 feet from a residence; however last meeting Alderman Pasley made a motion to allow chickens 150 feet from the property line. The police and the zoning section of the code should be consistent with whatever is decided. Alderman lovell withdrew his motion Attorney Rabel said that the code needs to be "cleaned up" in section 6-4-8F. The word zoning should be changed to police regulations. Alderman Jim Nelson said his original motion needs to be retracted with a new motion to bring it into line with the police section of the code. Motion withdrawn by Aldermen Jim Nelson/Lovell to resend the previous motion. Motion and second were made by Aldermen Jim Nelson/Lovell to bring the language in line with the various sections of the code and to be 150 feet from the residence and be specific to the animals allowed. Alderman Jim Nelson/Ellis were opposed to some of the language changes. The vote was 2-2 but will be sent on to Council. CORRECTION TO RESOLUTION 3606 REGARDING THE GROUP HEALTH BENEFIT PLAN This item will be moved to the June 3, 2014 meeting. RENEWAL OF THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND THE ECONOMIC DEVELOPMENT GROUP(STEVE KLINE) FOR THE TIF ADMINISTRATION. Motion and second were made by Aldermen Jim Nelson/Ellis to send to Council the approval of the two TIF agreements. Discussion: The adm�nistrative charge is $1500.00 for each agreement and includes the report that is due 90 within the close of the fiscal year for each TIF. Any other fee above and beyond would be billed at the negotiated rate. The motion carried. DISCUSS AMENDMENT TO THE RESIDENCY REQUIREMENTS IN THE FIRE UNION CONTRACT The proposed language would read as follows: Within 90 days after the expiration of an employee's probationary period, an employee shall either reside within the City limits of the City of Canton or reside no more than 25 minutes from the Fire Station located at 101 East Spruce Street. The twenty-five minute radius shall be determined by using three mapping services, including Google Maps �, Yahoo Maps, � and Mapquest � As long as one of the three mapping services has the location within 25 minutes the location will qualify under this section. The current language reads: Any employee shall become a resident of the City of Canton, or reside within a 10 mile radius of the City limits within 90 days after the expiration of such employee's probationary period, if the employee is to continue employment with the City. Motion and second were made by Aldermen Jim Nelson/Lovell to send to Council. Discussion: Language will be added to name any successors in the mapping services. All current employees will be grandfathered in based on the current language. The motion carried by voice vote and was unanimous. DISCUSS AMENDMENT TO THE INSURANCE PROVISION IN THE UNION CONTRACTS REGARDING THE GROUP MEDICAL COVERAGE HIGH DEDUCTIBLE HEAITHCARE PLAN The proposed language would read: Effective June 1, 2014 the employee would have the option of entering into the high deductible healthcare plan. The employee shall only pay the difference in cost between the high deductible healthcare plan premium and the employers cost of the 80% of the PPO plan premium. The difference between the total monthly premiums of the proposed PPO option and the high deductible healthcare plan shall be given to the employee as taxable income or a pre-taxed automatic payroll deduction to the employees healthcare savings account. The employee shall always have the right to return to the PPO plan at open enrollment or qualifying event. Attorney Rabel explained that previously the City has offered a Health Savings Account to go along with the High Deductible Healthcare Plan. The City would pay $75.00 per month for an individual or $150.00 per month for employee+spouse or family coverage. This year the insurance committee and Council approved a change to the plan that would discontinue the deposit of the funds into the health savings account. The high deductible premiums would be less for the employee making it more of an incentive for employees to change to the high deductible healthcare plan. The employee will actually pay less than the 20% of the premium. The City would be paying the same amount for both plans. A chart was prepared for employees to clearly see the figures and the premiums with each plan. Comptroller Caty Campbell explained that currently the City has approximately six employees that are enrolled in the high deductible plan. The reason to make this change was to try to get more people to change to the high deductible plan. The renewal this year for the high deductible plan was lower than the renewal on the PPO plan. Alderman Ellis explained that the proposed language is to clarify in the union contracts the premium amounts. The current contracts state the employee wou�d pay 20% of the premium. The actual amount that employees will be paying on the high deductible plan will be lower than the 20%of the premium. Motion and second were made by Aldermen Ellis/Pickel to send to Council. The motion carried by voice vote and was unanimous. The Public Safety &Traffic Committee adjourned at 7:01PM. STREETS &GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN DISCUSS SOLID WASTE COLLECTION ORDINANCE CHANGES City Engineer Keith Plavec sent out the information below to everyone for discussion. The City was progressing toward having residence obtain totes. It was not made mandatory; however it is optional for residence to have totes. Some items below are currently being reviewed since the totes are now being offered and the City is starting to see more totes during garbage pickup. Citizens will be receiving information about purchasing totes in their water bills. Totes can be purchased either at the City or at Wal-Mart. Section 7-3-2: Under definitions, a service unit is defined as "any single-family residence or dwelling house within the city". The City currently picks up some (I have asked Caty if she can determine a number) multi-family units within the City. At the same time, there are many more multi-family units that are not being picked up. According to Bill and Danny, some of the biggest offenders for extra trash and large items are the multi- family units. The question at hand is should the City stick by the code/ordinance as written and no longer take multi-family dwellings? Is this something that needs to go to Council for discussion or simply enforce the code/ordinance? Section 7-3-3: This section pertains to Garbage Containers but does not really discuss what they look like other than allowing containers or bags approved by the streets and traffic committee. All garbage must be deposited in a "watertight container with a tight fitting cover". First, bags are not really watertight and do not have a cover. With Council voting to not make totes mandatory, we are not going to go after bags. However, if you drive around town, the percentage of garbage containers that have tight fitting cover or even just a cover is sometimes far and few between. Again, does the City want to enforce this ordinance and not pick up trash from residents that do not have a lid on their garbage container? With the rains over the last few weeks, these open garbage containers are heavy and the City is paying extra for wet garbage at the landfill. Section 7-3-4: This section pertains to the amount of weight held in a container and the number of containers, cans or bags allowed per service unit. This ordinance was originally written in 1979 and amended in 2002. At that time, I doubt people were thinking that we would be talking about residents having containers that could hold 35, 65 or 95 gallons that could be dumped by a lifting arm on the back of a garbage truck. While the City now has the means on two of its garbage trucks to pick up these totes, is the City okay with a resident that wants to obtain six 65 or 95 gallon containers and have them full of garbage each week for $12/month? The group talked about limiting the number of 35, 65 or 95 gallon totes that would be picked up each week to one or two. Residents with garbage cans would be reduced to four each week with still having a 60 pound weight limit on each can since having to pick them up by hand. The number of garbage bags would remain at six with again a weight limit of 60 pounds/each. No combination of any of the totes, cans or bags would be allowed. City of Pekin lists out the specifications for each of the tote sizes and notes that the totes can be purchased at local stores if the containers meet City of Pekin specifications. Section 7-3-6: This section pertains to time of collection and authority to make rules. The section does not discuss an actual time of when garbage must be placed at the curb. Proposed adding a statement requiring residents to place their garbage containers by the curb no later than 7:00 am on the day of their garbage pick-up. DISCUSSION: Keith Plavec said there is no action to be made tonight, it's just simply to start the discussion and get some comments. Alderman Justin Nelson suggested having a timeframe that would only allow people to put garbage out 24 hours prior to the pickup time. Alderman Pickel said he would like to see language placed in the ordinance that would not allow garbage to be on the terrace without a container. DISCUSS PURCHASE OF TIPPERS FOR THE TWO EXISTING GARBAGE TRUCKS Two quotes were received for purchase of two tippers for the City garbage trucks. Motion and second were made by Aldermen Pickel/Jim Nelson to send to Council for consideration. DISCUSSION: City Engineer Keith Plavec explained that the following quotes were received for the tippers. Elliott $16,242.00 R-Now $9,810.00 The recommendation by Keith Plavec would be to purchase the two tippers for the garbage trucks from RNOW Inc in the amount of$9,810.00 from the garbage depreciation account. Amended Motion and second were made by Aldermen Pickel/Jim Nelson to approve the purchase of two new tippers at a cost of$9,810.00 from RNOW INC. The motion carried by voice vote and was unanimous. SIDEWALK IMPROVEMENTS OUTSIDE OF THE TIF DISTRICT Alderman Pickel suggested creating a list of sidewalks that need improvement. The focus should be placed around the schools so sidewalks are at least on one side of the street. Keith Plavec explained that he has already starting looking at the sidewalks and is trying to figure out the best way to make improvements at the most cost efficient way. The focus is on the schools, assisted living facilities and retirement homes. ADA requirements have been part of the issue along with the IDOT requirements that make it mandatory to improve ramps if road improvements are made at the area. The only type of surface improvement that currently does not require ramps being repaired is oil and chip on the roadways. DISCUSS CITY CLEAN UP WEEK The City has set a tentative date of July 14-July 19, 2014 for a city clean up week instead of doing the Gabby Days. The City will have two roll off dumpsters at the street department (520 West Locust) from 7:30am-3:OOpm Monday-Thursday and from 8:OOam-6:OOpm on Friday and Saturday. Canton residence can bring items that could not be set out for the garbage pickup. The City will not accept paint, electronics, tires, batteries, light bulbs, etc. The Fulton County Health Department will take some of these items. People will be required to bring identification to show they are a Canton resident. The City is considering getting the containers from Quality disposal. The City will have some overtime cost along with the container cost. City Engineer Keith Plavec explained that even with the overtime cost and the container cost it will still be less expensive than the gabby days. Gabby Day's would previously take the entire crew out of service for the entire week, so this will eliminate the problem of having the city crew out of service during the clean up. REQUEST FOR GARBAGE HAULER PERMIT BY JOHN LEMON John Lemon submitted an application for a garbage hauler permit. There were some concerns regarding where his vehicle was parked and a citation that is still pending in court. Some complaints also were made regarding John Lemon storing some of the garbage on his property. John Lemon explained that the truck will now be parked at 3 Enterprise Lane. Alderman Ellis said that he saw the pictures of the items sitting on Mr. Lemons property and did not think it looked bad. It was simply items that Mr. Lemon wanted to keep.........."One man's trash is another man's treasure" Alderman Putrich said as long as he has everything filled out completely on the application and meets the requirements of the application, the permit should be granted. The rules of the permit must be followed to keep the permit active. Alderman Ellis said that the other garbage haulers does not have a permit. Attorney Rabel explained that the current ordinance only addresses an "individual" being required to obtain a permit. The other companies would be regulated by the state and would not need to have a city permit. This ordinance only applies to local individuals that want to haul garbage. Motion and second were made by Aldermen Pickel/Lovell to approve the permit pending the proper application and send to Council for consideration. The motion carried by voice vote and was unanimous. The Streets and Garbage Committee adjourned at 7:56pm LAKE, BUILDINGS& GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PURCHASE OF ELECTRICITY FROM DACOTT ENERGY (HOMEFIELD ENERGY) FOR THE CITY OF CANTON BUILDINGS AND GROUNDS FROM 1UNE 2014-DECEMBER 2014. Treasurer Kathy Luker explained that bids were received for the City of Canton buildings and grounds from Dacott Energy. May 9, 2014 bids were received in the amount of .04904 cents per kilowatt with Homefield Energy. This is the same company that the City utilizes for residential energy. The Integrys rate was .04841 which is a marginal difference. The contract was signed on May 9, 2014. No action is required and this is just informational. The Lake, Building& Grounds Committee adjourned at 8:OOpm. PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS. CHAIRMAN DISCUSS CHANGES TO THE BURN ORDINANCE Several citizens contacted the City regarding a change in the current burn ordinance. The current ordinance allows burning on Monday, Wednesday, Friday and Saturday. The request is to allow burning six days a week. The only non burn day under the proposal would be on Sunday's. DISCUSSION: Alderman Justin Nelson would like to include Sunday's as a burn day. Many people are off work on the weekends and need to have both days to burn. Alderman Jim Nelson said he is not a fan of burning and would rather not see any burn days. The weekend is often times for people to entertain outside and burning trash would be a nuisance for those wanting to enjoy the outdoors. Alderman Pickel suggested having a leaf pickup program extended to the first few weeks during the Spring to pickup any remaining leaves left over from the winter. Alderman Putrich suggested leaving the ordinance as it currently stands that would allow burning on Monday, Wednesday, Friday and Saturday. APPLICATION FOR PAYMENT NO 4 AND FINAL FOR STORM BAR SCREEN MODIFICATIONS FROM KEMPER CONSTRUCTION INC FOR$66,036.29 FROM THE BOND FUNDS This is the final pay request and Superintendent Joe Carruthers is pleased with the project. Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council for consideration (CONSENT AGENDA) The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 4 FOR WWTP PRIMARY CLARIFIER VALVE ACTUATOR IMPROVEMENTS FROM LEANDER CONSTRUCTION FOR$22,649 40 FROM THE BOND FUNDS Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council (CONSENT AGENDA) The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 4 FOR WWTP EAST PLANT PUMP IMPROVEMENTS FROM LEANDER CONSTRUCTION FOR$20,393.42 FROM BONDS FUNDS Keith Plavec explained that this project and the next should be combined into one project. The total for the two would be $66,430.02. Motion and second were made by Aldermen Ellis/Jim Nelson to send this item and the next item to Council. (Consent Agenda) The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 5 FOR THE WWTP EAST PLANT PUMP IMPROVEMENTS FROM LEANDER CONSTRUCTION FOR$46.036.60 This is the project combined with payment No 4 (Above) APPLICATION FOR PAYMENT NO 8 & FINAL FOR TRUE VALUE GARDEN CENTER FROM OTTO BAUM FOR$12.576.06 Motion and second were made by Aldermen Eflis/Jim Nelson to send to Council as an action item from the TIF 1 funds in the amount of$12,576.06. The motion carried by voice vote and was unanimous. DISCUSS BID RESULTS FOR WWTP MISCELLANEOUS IMPROVEMENT PROJECT The following bids were received at the bid opening held on May 23, 2014 at City Hall. Leander Construction Bid Amount $2,162,900.00 River City Construction Bid Amount $2,283,000.00 Kemper Construction Inc Bid Amount $2,287,000.00 Laverdiere Construction Bid Amount $2,359,000.00 Vanguard Contractors Inc Bid Amount $2,447,200.U0 The low bidder was from Leander Construction in the amount of $2,162.900.00. No action is required at this time, but is just for information only. This project cannot be approved until the funds are available. The City has the option of getting a loan to pay for the project. The finance department will be reaching out to various lenders to look into rates. The bids will be good for 90 days. Additional information will be brought forward with suggestions on financing the projects. The Public Works, Water& Sewer Committee adjourned at 8:24pm ADJOURNMENT Motion and second were made by Aldermen Ellis/Justin Nelson to adjourn into executive session for the purpose of negotiations and business matters. There will be no action after the executive session. 51LCS120/2 (C ) 2and (C ) 6 Roll Call: Aldermen Ellis,Justin Nelson, Lovell, Pasley, Putrich, Pickel, Jim Nelson All Ayes ,� /� f ��� `� � Diana Pavley-Rock City Clerk