HomeMy WebLinkAboutResolution #3529#234-00070
~~3529 City of Canton
00-00000-00-GM
Illinois Department ~ Resolution for Maintenance of
of Transportation Streets and Highways By Municipality
under the Illinois Highway Code
BE IT RESOLVED, by the _ .o m it of the
(Council or President and Boats of Trustees)
('.itv Of t^.antnn ,Illinois, that there is hereby
(City, Town o'r Village) (Name)
appropriated the sum of J ~nn,nnn nn of Motor Fuel Tax funds'for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, ~nnn
to December 31, ~nnn
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in
connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as
specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given
above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement
showing expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of transportation, at
Peoria
Illinois.
I, ...Mrs. Nancy. Whites Clerk in and for the ,.~~~
~ (City, Town or Village)
Of C:antnn ,County Of _Fultnn
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the ..Council at a meeting on 7 - ~ ~ ~ ~
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 3n-~- day of .~~
A.D. ~nnn
(SEAL) ' ~ ~~ ,(//_`~/-~~ ~y Clerk
(City, Town or Village)
APPROVED
Date
Department of Transportation
District Engineer
BLR 4123 (Rev. 12/97)
MAURER. STUTZ, INC.
„ ENGINEERS SURVEYORS
B East E/m Streei TEL 309-847-7831
Canton, ///!Hole 61520 FAX 309-847-6155
September 27, 2001
Mr. Joseph Crowe, District Engineer
ATTN: Mr. Ray Engman -Local Roads
Illinois Department of Transportation
401 Main Street
Peoria, IL 61 602-1 1 1 1
RE: City MFT
City of Canton
Fulton County
Section 00-00000-00-GM
& MFT Audit No. 65 (2000)
Dear Ray:
I am writing this letter on behalf of the City of Canton. We would like corrections to be
made on the Municipal Maintenance Expenditure Statement for the year 2000 that was
corrected by the Department and dated 8-27-01.
I believe the errors on the corrected MES approved 8-27-01 by IDOT are caused by
confusion due to our filing two (2) MES's for this period.
The first MES was submitted in October 2000 and dated by the Clerk on 10-19-00. It
was approved by IDOT on 1-11-2001.
The second MES which was marked REVISED was submitted in January 2001 and
dated by the Clerk on 1-11-01 and approved by the Department on 1-16-01.
We believe the REVISED MES approved on 1-16-01 is correct and will agree with
audited costs. A review of the corrected (REVISED) MES prepared by the Department
dated 8-27-01 has the following errors:
1. The MES should be the one we REVISED and submitted as dated by the
Clerk on 1-11-01. The revision was due to the addition of Operation No.
4; Street Improvement Map. Sometime in November of 2000 the City
requested that we develop a street map that depicted all of the streets
that had MFT maintenance or construction from 1995-2000. This was
discussed with you, Ray, and we agreed that we would do it by adding
Operation No. 4 which was a lump sum of $1,350.00. It also increased
the maintenance engineering by $40.50. From $10,443.22 to $10,483.72.
This was done after we submitted the first MES signed by the Clerk on
PEORIA ~ CANTON
10-19-00. If Operation No. 4 were included in your corrected -REVISED
MES dated 8-27-01 and removed from the maintenance engineering
column where it is shown that would be correct.
2. The other error on the MES approved by the Department on 8-27-01 is
the inclusion of Whitney Testing in the amount of $5,087.75. This testing
was for the five (5) LAPP projects constructed in 2000 on Sections 00-
00088-01-RS, 00-00088-02-RS, 00-00088-03-RS, 00-00088-04-RS, 00-
00088-05-RS and is included on the Final Report for the Engineering on
these sections as Section 00-00088-00-EG. The city paid for the plant
inspection performed by Whitney on the 2000 contract maintenance out of
their general fund. These expenditures were identified in the Treasurer's
record book as for LAPP. MFT checks No. 812, No. 815, and No. 822.
If the above changes are agreeable to the Department then the 2000 MES dated by the
Clerk on 1-11-01 and originally approved by the Department on 1-18-01 is correct.
I am enclosing copies of the three (3) MES's involved for your reference. Also enclosed
is a copy of the Auditor's comments for the City of Canton Audit Report No. 65 for
January 1, 2000 -December 31, 2000. The comment about checks No. 812, 815 &
822 are the checks to Whitney that total $5,087.75 and are for Section 00-00088-00-EG
(LAPP). Also the comment about the final report for Section 00-00088-01-RS not
agreeing is incorrect. It will agree when MFT check No. 827 dated 3-21-01 in the
amount of $806.66 is picked up in the next audit.
We are also enclosing five (5) more copies of the 2000 MES dated by the Clerk on
1-11-01 and not signed yet by the District Engineer. If you would revise this one and
make a credit of $3,737.75 to the maintenance account and $1,350.00 to the
maintenance engineering account then we believe everything will be correct.
If you have any questions concerning this matter please give me a call at 647-7831.
Sincerely,
Maurer-Stutz, Inc.
~~ ~~~
Jam s A. Davis, P. E.
JAD:csk
cc: Nancy Whites, City Clerk, City of Canton
Patty Beaird Franzoni, City Treasurer, City of Canton
S:\CherieUetterCroweCantonM FT2000&Audit
Illinois Department
of Transportation
3 ~D -- REVISED
~~ Municipal Maintenance
Expenditure Statement
City of Canton
Munidpality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on -~_
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on July 'f 3, 2000 ,and revised or supplemental ~ .-
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on 11-30-00 ,and that the expenditure of
motor fuel tax funds, for that work, during the period from January 2000 , thru December 31, 2000 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed
(For Details See Approved Form BLR 8202)
Quantity
Labor
Materials Equipment
Rental
Totals
CONTRACT MAINTENANCE
1. Bit. Hot Mix Sand Seal Coat Modified
Bit. Matls. Prime Coat 51.10 4,616.00 Gal 5.077.60
Bit. Hot Mix Sand Seal Coat
Modified $44.00 4,652.61 Ton 204,714.84
Bit. Suf. Removal Cold Mill 52.00 3,914.00 Sq. Yd. 7,828.00 217,620.44
2. Mill & Bit. Resurfacin 1 Yz"
Base Re air 520.00 179 Sq. Ft. 3,580.00
Bit. Matls. Prime Coat 51.10 143 Gal 157.30
Bit. Mixture Com lete
Modified) 1 '/~" $45.00
149.93 Ton
6,746.85
10,484.15
GENERAL MAINTENANCE OPERATION
3. Street Swee in
Car o 7000 Elgin Swee er
Public S45.55 835 Hour 538,034.25
4. Street Im rovement Ma 1.0 L.S. 1,350.00
Total Cost
38.034.25
1,350.00
267,488.84
Less Other Contributions and/or Refunds:
Net Cost of Maintenance
_r ~__,_____
267,488.84
10,483.72
iVeL liOSi DT CiIUIIICC,,,,y. _
1. Total Motor Fuel Tax fund authorized .........................................~~ i
2. Net cost to date ................................................................................
3. Unexpended balance ......................................................................
4. Outstanding bills ..............................................................................
5. Credit to unobligated balance (line 3 or line 3 minus line 4)............
Maintenance
,aa~-5`1 2.8`4 -! Engineering
$33.~a14',2
267,488.84 10,483.72
3 t~}3"1 ~~5 I -350~ a-~
3.`I31~1S I,3~~m
Remarks:
~~~i-~r
D ~ -
9
C! ow r Villag eterk ignature
Date
District Engineer Signature
BtJ:t 8501 (Rev. 612000}
Illinois Department
of Transportation
--- ..
y}1.~ ,.-
Go,~cTL,4
+~s
~vr.S~
Municipal Maintenance
Expenditure Statement
_ City of Canton
Munidpality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work fisted on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on July 13, 2000 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on ,and that the expenditure of
motor fuel tax funds, for that work, during the period from January 2000 , thru December 31, 2000 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed
(For Details See Approved Form BLR 8202)
Quantity
Labor
Materials E ui ment
Rental
Totals
CONTRACT MAINTENANCE
1. Bit. Hot Mix Sand Seal Coat Modified
Bit. Matls. Prime Coat $1.10 4,616.00 Gal 5,077.60 ~
Bit. Hot Mix Sand Seal Coat
Modified $44.00 4,652.61 Ton 204,714.84 ~
git. Suf. Removal Cold Mill $2.00 3,914.00 S Yd. 7,828.00 217,620.44
2. Mill & Bit. Resurfacin 1 %s"
Base Re air $20.00 179 S . Ft. 3,580.00 ~
Bit. Matls. Prime Coat $1.10 143 Gal 157.30
Bit. Mixture Com lete
Modified 1 %" $45.00 149.93 Ton 6,746.85 10,484.15
rr T- ~ 6 So ,7S
GENERAL MAINTENANCE OPERATION
'3. Street Swee in
Car o 7000 EI in Swee er
Public $45.55 835 Hour $38,034.25 38 034.25
Total Cost .;~I96-~38:8~
Less Other Contributions and/or Refunds: 2 22G.5
Net Cost of Maintenance ~68;t38"a~#
Net Cost of En ineerin ,'7 Z ~.g;~~-
1. Total Motor Fuel Tax fund authorized ..............................................
2. Net cost to date............ ....................................................................
3. Unexpended balance .......................................................................
4. Outstanding bills ......... .....................................................................
5. Credit to unobligated balance (line 3 or line 3 minus line 4)............
Remarks:
Maintenance ~ in-
p --- ..-_ ,o -
~Q - - O
___. _ ~ "_
j Dam./
~~own o illage a Signature
~2~ ~- o ~
~a
'strict Engineer Signature
BLR 8501 (Rev. 6/2000)
Illinois Gepartment
of Transportation
REVISED
Municipal Maintenance
~,, Expenditure Statement
City of Canton
Muniapality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on July 13, 2000 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on 11-30-00 ,and that the expenditure of
motor fuel tax funds, for that work, during the period from January 2000 , thru December 31, 2000 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed
(For Details See Approved Form BLR 8202)
Quantity
Labor
Materials Equipment
Rental
Totals
CONTRACT MAINTENANCE
1. Bit. Hot Mix Sand Seal Coat Modified
Bit. Matls. Prime Coat $1.10 4,616.00 Gai 5,077.00
Bit. Hot Mix Sand Seal Coat
Modified $44.00 4,652.61 Ton 204,714.84
Bit. Suf. Removal Cold Mill $2.00 3,914.00 S Yd. 7,828.00 217,620.44
2. Mill & Bit. Resurfacin 1 Yz"
Base Re air $20.00 179 S . Ft. 3,580.00
Bit. Matls. Prime Coat $1.10 143 Gal 157.30
Bit. Mixture Com lete
Modified 1 YZ' $45.00 149.93 Ton 6,74G.85 10,484.15
GENERAL MAINTENANCE OPERATION
3. Street Swee in
Car o 7000 EI in Swee er
Public $45.55 835 Hour $38,034.25 38,034.25
4. Street Im rovement Ma 1.0 L.S. 1,350.00 1,350.00
Total Cost 267,488.84
Less Other Contributions and/or Refunds:
Net Cost of Maintenance 267,488.84
r.~e+ !"nc.+ of Cnr,inocrinn. 10,483.72
1. Total Motor Fuel Tax fund authorized ..............................................
2. Net cost to date ................................................................................
3. Unexpended balance .......................................................................
4. Outstanding bills ..............................................................................
5. Credit to unobligated balance (line 3 or line 3 minus line 4)............
Maintenance Engineering
267,488.84 10,483.72
267,488.84 ~ 10,483.72 ~
Remarks:
~~; ~•1cF ~-il-U/
Date
1 i
C 1 T'i C c.GR i:.. ity Town o illag ler Signature
/-~6 1
h D e
Q ~, ~~,~..~,
is 'ct Engineer Signature ~i~
8t_R 8501 (Rev. 612000), -~'
i
Illinois Department
of Transportafion
Municipal Maintenance
Expenditure Statement
City of Canton
Municipality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on July 13, 2000 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on ,and that the expenditure of
motor fuel tax funds, for that work, during the period from January 2000 , thru December 31, 2000 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed
(For Details See Approved Farm BLR 8202)
Quantity
Labor
Materials Equipment
Rental
Totals
CONTRACT MAINTENANCE
1. Sit. Hot I`~lix Sand Seal Coat Modified
Bit. Matls. Prime Coat $1.10 4,616.00 Gal 5,077.60
Bit. Hot Mix Sand Seal Coat
Modified $44.00 4,652.61 Ton 204,714.84
Bit. Suf. Removal Cold Mill $2.00 3,914.00 S Yd. 7,828.00 217,620.44
2. Mill & Bit. Resun`acin 1 ''/z"
Base Re air $20.00 179 S . Ft. 3,580.00
Bit. Matls. Prime Coat $1.10 143 Gal 157.30
Bit. Mixture Com lete
Modified 1 %' $45.00 149.93 Ton 6,746.85 10,484.15
GENERAL MAINTENANCE OPERATION
3. Street Swee in
Car o 7000 EI in Swee er
Public $45.55 835 Hour $38,034.25 38,034.25
Total Cost 266,138.84
Less Other Contributions and/or Refunds:
Net Cost of Maintenance 266,138.84
Nat Cast of Engineering: ^? ~~
10,4-,...~~ ~
1. Total Motor Fuel Tax fund authorized ..............................................
2. Net cost to date ................................................................................
3. Unexpended balance .......................................................................
4. Outstanding bills ..............................................................................
5. Credit to unobligated balance (line 3 or line 3 minus line 4)............
Remarks: C.~~~ un,A~RO;,rc a.~F•y 1-0 ~,oFE<_ -II-3 Cc ~LQ~
Maintenance Engineering
266,138.84 10,443.22
266,138.84 10,443.22
~~o0"L ~ Dat ~ ~ ~ Date
I r ~1.~7(,~JC__
~'~^ ~`~ C~Q-/" ~ /~ Jf 'own o ' illag ~ Signature District Engineer Signature k~P
BLR 8501 (Rev. 6/2000)
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