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HomeMy WebLinkAbout11-26-2013 Mechanical Committee minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday November 26, 2013 6:30 pm Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton II 61520 Aldermen in attendance: Aldermen Tad Putrich,Jim Nelson, Dave Pickel, Gerald Ellis, John Lovell,Jeremy Pasley Aldermen absent: Aldermen Craig West,Justin Nelson Staff in attendance: Attorney Nancy Rabel, Mayor Jeffrey Fritz, Administrative Assistant Deanna Williams, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Public Works Director Bill Terry, Economic Development Director Missy Towery, City Engineer Keith Plavec Others in attendance: Paige Edwards Media in attendance: The Daily Ledger, Fulton Democrat Video Services by: Joe Ginger PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN POLICE REPORT Motion and second were made by Aldermen Jim Nelson/Pickel to send the police report to Council for consideration. The motion carried by voice vote and was unanimous. FIRE REPORT Motion and second were made by Aldermen Jim Nelson/Lovell to send the fire report to Council for consideration. The motion carried by voice vote and was unanimous. LEXIPOL- POLICY MANUAL AND DAILY TRAINING SERVICES Chief McDowell explained that the company is owned and operated by Gordon Graham. Gordon is well known throughout the world for risk management. Gordon's saying is "If it's predictable it's preventable." Chief McDowell would like to get the web-based program. This program would be added to the policy and procedure book in the police department. The program offers daily scenario based training. Once the tests are completed the information is recorded. Alderman Jim Nelson thought it would be a good program and the City would be able to purchase at the 2013 proposed rate. The cost is approximately$6.000.00 for the program. The cost for 2014 is $6,850.00, but if the City would approve the purchase they would honor the rate of$5,950.00. The funds would be paid from the capital vehicle fund ($4,500.00) and the remainder from the federal forfeiture fund. Treasurer Kathy Luker explained that the funds are all part of the budget. All updates will be automatically sent to update the policy. Motion and second were made by Aldermen Jim Nelson/Lovell to send the request to Council for consideration. The motion carried by voice vote and was unanimous. OFF STREET PARKING—SNOW WARNING Alderman Jim Nelson asked the Council to come up with a plan for removing vehicles from the street for snow removal. BLOCKAGE OF ALLEY BETWEEN EAST PINE STREET AND EAST WALNUT STREET FROM gT" AVENUE TO 11T"AVENUE Keith Plavec explained that he has worked with the City in removing shrubs that blocked the view of traffic and the issue has been resolved. CONSIDERATION OF A FOUR WAY STOP SIGN AT HICKORY AND 15T AVENUE No discussion needed. DISCUSS THE ORDINANCE APPROVING NO PARKING ON THE WEST SIDE OF SOUTH FIRST AVENUE 100 FEET NORTH OF EAST HICKORY Alderman Jeremy Pasley explained that he spoke to the pastor at the church regarding the safety concerns with the parking along the street. It was agreed that no parking on the West Side of South First Avenue 100 feet North of East Hickory would resolve some of the safety concerns. Motion and second were made by Aldermen Jim Nelson/Pickel to send the ordinance to Council for consideration. The motion carried by voice vote and was unanimous. DISCU55 COMMITTEE MEETING SCHEDULE FOR DECEMBER 24, 2013 Motion and second were made by Aldermen Jim Nelson/Lovell to move the committee meeting from December 24, 2013 to the Tuesday, December 17, 2013 Council meeting at 6:30pm. The motion carried by voice vote and was unanimous. DISCUSS. CONSIDER AND VOTE ON THE ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSE OF THE CITY OF CANTON. ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1. 2013 AND ENDING APRIL 30. 2014. The total amount is $2,188,049.00 for the tax levy which is $50,000.00 less than last year. The City does not have a finalized police or fire pension amount yet for the year. Motion and second were made by Aldermen Jim Nelson/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. DISCUSS CONSIDER AND VOTE ON THE ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2013-2014 FISCAL YEAR $26.430,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2005. Treasurer Kathy Luker explained that the resolution will be adjusted for the three different bonds. Motion and second were made by Aldermen Jim Nelson/Lovell to send to Council with the adjustment for consideration. The motion carried by voice vote and was unanimous. STREETS& GARBAGE ALDERMAN DAVE PICKEL, CHA/RMAN MODERN HEALTH AND FITNESS SIDEWALK Aldermen Pickel explained that Ted Rumler approached the previous administration about getting some funds for the sidewalk he placed in front of the business. He was previously told that the sidewalk program was for residential sidewalks. Since he is not in the TIF district he couldn't use TIF funds. Ted Rumler approached a few of the aldermen recently to see if the City could reimburse him for % of the sidewalk expense. Alderman Pickel said he would like to help the business, but is not sure where the funds would come from. City Engineer Keith Plavec explained that it was called the MFT sidewalk program. The City would buy salt from MFT funds instead of buying it from the general fund. Keith said it was the "intent" to be for residential sidewalks and didn't think there is anything specifying this in writing. The City's portion should not be over $4,000.00. Ted Rumler would need to show who did the work, what the cost was and that he did certified payrolls for the contractor. If he did not do prevailing wages- additional wages could be paid to correct the amount previously paid. Alderman Ellis expressed concerns about the payout and the legalities of what was already previously paid. Alderman 1im Nelson suggested looking at the video poker funds for eligibility. Additional information will be brought back to Council for additional discussion. LAKE, BUILDINGS& GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN 723 SOUTH MAIN BIDS The bids are being accepted until December 3, 2013 -4:OOpm. The minimum bid is $18,000.00 and the bidder would be responsible for back taxes for 2012 and 2013. PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN APPLICATION FOR PAYMENT NO 5 FROM OTTO BAUM COMPANY IN THE AMOUNT OF $4,302.00 FOR THE TRUE VALUE GARDEN CENTER IMPROVEMENTS PROJECT. The only work remaining is the steps and the handrail on the loading ramp. This will be installed by the second week in December. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration in the amount of$4,302.00. Motion carried by voice vote and was unanimous RAMP REQUEST AT 44 WHITE COURT Paige Edwards explained that when she purchased the building at 44 White Court she moved the door to the north side of the building which is on the City parking lot. At the time she was told that she needed a ramp into the building to be ADA compliant and would need to be approved by the committee--- since it was on a City parking lot. Some soft asphalt was placed in the City parking lot just outside of the door. Motion and second were made by Aldermen Ellis/Jim Nelson to approve the ramp and restripe the lot next Spring. This will be sent to Council for consideration. The motion carried by voice vote and was unanimous. WTP MOTOR REPAIR/PURCHASE IN THE AMOUNT OF$14.215.97. Motion and second were made by Aldermen Ellis/Pickel to send the request to Council for consideration in the amount of $14,215.97 from Armature Motor and Pump Company and be paid from the bond funds. The motion carried by voice vote and was unanimous. DISCUSSION OF LEASE AGREEMENT BETWEEN SARAH'S FRIENDLY HARDWARE INC AND THE CITY OF CANTON. Some minor changes were made to the lease agreement (allowing access) and it will be sent out for review. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. WAL-MART TAX APPEAL The school district and township agreed to the assed amount of$825,000.00. ADJOURNMENT Motion and se nd were made by Aldermen Pickel/Ellis to adjourn with no need for executive sessi . Th moti�n r' d b oice vote and was unanimous. V 'Diana Pavley-Rock � City Clerk