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HomeMy WebLinkAbout10-22-2013 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday October 22, 2013 6:30 pm Donald E. Edwards Way Historic Depot 50 N. 46 Avenue Canton Il 61520 Aldermen in attendance: Aldermen Craig West, Tad Putrich, Dave Pickel, Justin Nelson, Gerald Ellis,John Lovell, Aldermen absent: Aldermen Jeremy Pasley,Jim Nelson Staff in attendance: Attorney Nancy Rabel, Mayor Jeffrey Fritz, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Public Works Director Bill Terry, Economic Development Director Missy Towery, City Engineer Keith Plavec Others in attendance: Ralph Sedgwick, Karen Sedgwick, Attorney Nick Tinsman, Kelly Downs, Dan Carmack Media in attendance: The Daily Ledger, Fulton Democrat, Journal Star Video Services by: Joe Ginger PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN(Absent) Alderman Dave Pickel(Acting Chair) POLICE REPORT Chief McDowell highlighted some of the information from the police report. 9-15-2013—The Arson at Swise Towing was solved within a few hours. The police department worked with the fire department arson investigators to solve the crime. Commendation letter was sent for firefighter Hanlin. 9-15-2013- Your police department, later the same day investigated a domestic situation involving a firearm. No injuries occurred and the arrest was made. Motion and second were made by Aldermen Pickel/Lovell to send the police report to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) FIRE REPORT Motion and second were made by Aldermen Pickel/Lovell to send the fire report to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) ANNUAL REQUEST FOR SANTA PARADE/SANTA HOUSE- RESOLUTION FOR CLOSURE OF STATE MAINTAINED ROADWAY. A request was submitted for the annual Santa Parade to be held on November 30, 2013 at 10:00am. The Santa House will be set up from November 18, 2103 to December 28, 2013 Motion and second were made by Aldermen Pickel/Lovell to send the request to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) DISCUSSION ON AN ORDINANCE CREATING A SEPARATE CLASS OF LIQUOR LICENSE FOR THE SALE OF PACKAGED BEER AND WINE. Motion to amend the Canton Municipal Code Title 3, Chapter 8, Section 4 adding a class H (packaged beer and wine) that would authorize the retail sale for beer and wine in packages for consumption off premises to businesses whose primary source of sales is anything other than alcoholic beverages. Along with this would be a subclass HH supplemental license. The license must be obtained for the offering of tastings on the premises of the licensee for free samples of beverages sold by the licensee. The said license must be applied for and obtained annually. This would limit any offering for tastings to not exceed two ounces. This must apply with all liquor laws for the State of Illinois. Motion and second were made by Aldermen Pickel/Lovell to send to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) Further discussion took place regarding the various classes of liquor license. Alderman Justin Nelson expressed a concern about restaurants or other businesses applying for this new class of license and then being able to sell packaged liquors. Attorney Rabel reminded the Council that all requests for liquor licenses are sent to the liquor commission. The commission has the authority to deny a request if they desire. Motion and second were made by Aldermen Pickel/Lovell to amend the Canton Municipal Code Title 3, Section 8, Chapter 7 for hours of sale. The motion is to include the Class H license in this section for the hours of sale. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel, John Lovell, Gerald Ellis) Motion and second were made by Aldermen Pickel/Ellis to amend the Canton Municipal Code Title 3, Section 8, Chapter 8—License fee to add an annual license fee for six day class H packaged beer and wine license shall be $1020.00. The seven day annual license fee would be an additional $100.00. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) Motion and second were made by Aldermen Pickel/Ellis to amend the Canton Municipal Code to include the fee for this class for a wine tasting license. The annual fee will be $150.00 for a 6 day wine tasting license The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) RALPH SEDGWICK'S PETITION FOR RE-ZONING OF PROPERTY ON NORTH MAIN AND CYPRESS FROM AG-1/PUD TO A B-2 ZONING CLASSIFICATION Ralph Sedgwick filed a petition for re-zoning of property on North Main and Cypress from ag- 1/PUD to a B-2 zoning classification. Ralph plans to put a crematorium and funeral home on the property. The planning and zoning commission recommends that the Council direct the City Attorney to draft an ordinance regarding building code fine amounts. Motion and second were made by Aldermen Pickel/Lovell to send to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) STREETS &GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN Public Works Director Bill Terry announced that the leaf program will start on October 28, 2013. The program will start with the Monday's garbage route and will continue with the regular garbage pickup. The program will continue until snow begins to fall. LAKE, BUILDINGS& GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS CONSIDER AND VOTE ON A DRAFT AGREEMENT BETWEEN THE CITY OF CANTON AND TRUE VALUE City Engineer Keith Plavec explained that the recovery agreement was approved at the last Council meeting between Olive Branch Lodge and the City of Canton. City Engineer Keith Plavec said that the previous City Attorney Chrissie Peterson had a file for True Value with the following items highlighted. * Terms (7 years beginning January 1, 2013 and ending January 1, 2020. This is concurrent with the Odd Fellows Lease. * Rental (Carter's shall pay the City of Canton fixed rental in the amount of $10.00 per year * Taxes (If taxes become due and payable during the lease then who is paying their taxes The City or Carter's—the tax bill is currently$323.54 for the un-improved lot. * Carter agrees not to make any alterations, additions or improvements in the premises without written consent of the City. Keith Plavec explained that this item needs to be moved along. The insurance on the lot would need to be resolved. The rate of $10.00 per year would need to be agreed upon. Further discussion took place regarding either raising the cost of the annual rent or having them pay the property taxes. Motion and second were made by Aldermen Pickel/Lovell to allow the annual lease of $10.00 per year. The lessee would be required to pay the property taxes. The insurance paperwork is to be put into effect immediately. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) UPDATE TO CANTON LAKE CAMPGROUND AND PLAYGROUND EQUIPMENT Keith Plavec explained that the playground equipment was delivered this fall. The park district would rather help install the equipment this week. There are several holes that will need to be dug, so as long as the weather allows they will begin installing it later this week. The shelter will be shipped on October 25, 2013. The intention is to install the shelter this fall. The contractor will install the shelter. PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN APPLICATION FOR PAYMENT NO 4 FROM OTTO BAUM COMPANY IN THE AMOUNT OF $69,112.71 FOR THE TRUE VALUE GARDEN CENTER IMPROVEMENTS Motion and second were made by Aldermen Ellis/Lovell to send to Council for consideration from the TIF funds. The motion carried by voice vote and was unanimous Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) INVOICE 0012214-IN FROM IRC, INC. IN THE AMOUNT OF $73,179.56 FOR 2013 MFT SEAL COAT PROJECT Keith Plavec explained that this includes work at Greenwood Cemetery. A few streets (oil and chip) took place this year. The City will continue to look for cost effective solutions to maintain City streets. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) DISCUSSION OF FRESH FIRE CHURCH WATER BILL Alderman Dave Pickel said he spoke to Pastor Vickie Riley about the past due water bill for Fresh Fire Church. She would agree to change the water rates to in-town rates for future billing. The past due amount would be reduced and they would agree to annex and keep the bill current plus pay$150.00 additional each month. Pastor Vickie Riley just wanted a chance to pay it off. If they get behind or miss a payment Council could vote to shut the water off. Community Service Director Jason Strandberg did not recommend putting them on in-town rates. Technically they should be paying the out of town rates. The previous administration made the recommendation to change it to the in town rates. Any agreement made would require the actual owner to be a party on. Motion and second were made by Aldermen Pickel/Lovell to allow the extra payment of $150.00 per month at no interest until the past due balance is satisfied in full. The rate will be reduced to the in-town rate. The property will be annexed into the City. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel,John Lovell, Gerald Ellis) THE ANNEXATION OF THIS PROPERTY WILL BE PUT ON THE NEXT LEGAL AND ORDINANCE AGENDA DISCUSS "NO PARKING" ON ASH STREET BETWEEN 15TH AND 16TH AVENUE Keith Plavec explained that the crossing guard has noticed a few near misses with kids crossing the traffic between 15th and 16th Avenue. The crossing guard gave a report to Chief McDowell. This area was observed to see how the traffic flows. No parking would be allowed on the east end...teachers typically park in this area. The principal is going to talk to the teachers about parking in the actual parking lots. The proposal is to make no parking on the south side of Ash between 15th to 16th. A few spaces would be blocked off at 40 feet of both sides of the entrance. This was agreed upon by the police department, the principle, and the superintendent along with City Engineer Keith Plavec and Public Works Director Bill Terry. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. Committee: (Jim Nelson, Dave Pickel, John Lovell, Gerald Ellis) JUNIPER STREET STORM SEWER IMPROVEMENTS Two bids were previously sent out for the Juniper Street Storm Sewer Improvements and the recommendation was to reject the bids. Keith Plavec would like to look at the City crew for some help and re-bid the project out in January or February. This would allow contractors to get to it when the weather is better. This will be sent to the Council next week to formally reject the bids. ADJOURNMENT Motion and second were made by Aldermen Pickel/Ellis to adjourn with no need for executive session. The mo '• car,'ed 'y voice vote and was unanimous. Corn Jim elson, Dave Pickel,John Lovell, Gerald Ellis) f ice` s Diana Pavley-Rock City Clerk