HomeMy WebLinkAbout08-17-2013 Quarterly Planning Day Minutes City of Canton Quarterly Planning Day
Saturday, August 17`n
Present: Mayor - Jeff Fritz, City Clerk - Diana Pavely-Rock, Alderman - Dave Pickel, City Treasurer - Kathy
Luker, Community Service Director - Jason Strandberg, Alderman - Jerry Ellis, Alderman - Jim Nelson,
SRPED Board President - Carol Davis, SRPED Board Treasurer - Brent Wheeler, SRPED Board member -
Robin Tonkin, Executive Director of SRPED Missy Towery and Lee Puleo.
Presenters: Greg White and Steve Kline
A Welcome was provided by Mayor Jeff Fritz who talked about how this session is about a good
partnership between everyone. Mayor Fritz discussed how the quarterly planning session came to
fruition. First he thought more than once a year would be healthy to have a planning session. At a
meeting with Steve Kline in the early part of lune both he and Missy Towery discussed wanting to do
some sort of Tax Increment Finance update. He also wanted to continue with the visioning process and
thought it would be great for Greg to provide some follow up to the City's planning meeting this past
February.
Session I:
Mayor Fritz turned the meeting over to Greg White. Greg explained that he sits on the Canton Area
Chamber of Commerce board of directors and serves as the Business and Community Development
chairperson. He shared the history and the journey that the Visioning Team created.
Core values were identified at Community, Caring, Family, Service and Teamwork. A Mission Statement
of "We Partner within our community to Deliver essential services, Inspire citizens and Strengthen our
future." was shared with the group. A review of the SWOB Analysis was presented with further input
provided by the group.
One weakness added to the SWOB was the fact that even roads within city limits are going to be
a continual issue because of the ADA compliances that are being mandated at any intersection
with repairs will require a crosswalk. Another was the increase in the poverty rate that we
continue to face.
Two strengths that were added were the cemetery and the library.
Two other opportunities discussed were building a Bio-Medical Cluster and expansion of the
Industrial Park.
Additional barriers discussed were the Industrial Park being almost filled, not being a home
ruled community, not having expanded liquor licenses and the Athletic Community.
Lee Puleo discussed the mission statement and how important it is the 100~0 of the population be
included in the mission statement that we should not simply say that we are inspiring all citizens that we
should always remember and uphold the promise to do so. Mayor Fritz said that the mission statement
is the foundation first then strategies will be discussed later. Diana Pavley-Rock discussed community
leaders inspiring each other. Greg White shared the following quote "Be the change you want to see in
other people" - Ghandi.
Greg led a conversation on values. The following values had been identified as core values to the city.
Community - Caring - Family - Service - Teamwork
Greg asked the question, "What would you do if starting a new town?"
Lee Puleo stated that as community leaders not only do you have to care about, but you have to create
a structure that can help people get out of poverty. Alderman Ellis used the example of a few years ago
when the City worked with Western Illinois Regional Council on a Residential Improvement grant. Carol
Davis discussed a new program called FEEDCO that is being led by Don Heller. The concept is to bring
together social services and create a database for someone in need to have a comprehensive knowledge
of what services are available. The idea is this is way to help those in need bring them up to become a
productive citizen rather than a citizen in need.
Greg provided worksheets on Values, Mission and Visioning Statements and a SWOB Analysis. All of
which are attached.
Greg asked us to participate in an exercise of "Chutes and Ladders" - Mayor Fritz picked Collaborative
Partnerships as visioning topic to get us started. We discussed communication being the most
important part of Collaborative Partnerships and how those must be, open, intellectual and proper. Not
everyone learns the same also don't put your book on the shelf. Question was asked, "How does it feel
when moving forward?" It feels positive. It is like scoring a touchdown. It gives you energy. It gives you
the drive to say what is next. Next question asked, "How do you get people on the bus?" You lead by
example. You identify who needs to be on the bus and then an individual invites them to be on the bus
and become part of a team. Avoiding obstacles means to have a plan and be willing to be open to other
ideas and agree to disagree.
A Mission, Vision and Values logo was unveiled and a there was a conversation about where and how
the piece could be used and displayed.
The next exercise was to break into small groups and come up with a story that just won us the award of
Best Midsized Community and then share with the full group.
The Mission, Vision and Values information and possible logo will be presented at the next Community
and Industrial committee meeting and from there will be requested to move on to City Council for
approval and adoption.
LUNCH PROVIDED BY AMERICAN GRILLE AND STEVE KLINE FROM THE ECONOMIC DEVELOPMENT
GROUP, Ltd.
Session II:
The Tax Increment Financing (TIF)101 session was opened by Steve Kline who is the President/CEO of
The Economic Development Group, Ltd. and also serves at the City of Canton's TIF administrator. He
covered information provided in a booklet dedicated to his presentation. I have a copy in the SRPED
office and Mayor Fritz was provided with extra copies. Please let either one of us know if you would like
your own copy.
Important points to note: TIF is a reimbursement program not abatement. 1980 Canton vs. Crouch
resulted in a Supreme Court decision TIF provides for best interest in citizens addressing area of blight.
Canton, Illinois had the first TIF district. 1986 is when TIF started to really be utilized as a development
tool. You cannot use TIF to construct vertical construction of a building. Paragraph 14 in the act has a
provision that if the redevelopment project involves demolition that there has to be research done that
determines whether or not the building holds any historic significance. Canton TIF 1 was established in
2004 and has 15 years remaining. Estimated $786,354 in Real Estate
Information Packet provided by Steve Kline: Steve went through Canton 1 Estimated Net Real Estate Tax
Increment information sheet and then Canton 1 TIF Surplus & School Calculations. This information was
also reviewed with Canton TIF 2- Rt. 9/Chestnut Street. A summary of all of the redevelopment
agreements was presented. The group also reviewed Eligible Project Costs, Application for Benefits and
TIF District Annual Reports.
TIF Annual Reports 2011 & 2012 the week of August 19th should be filed with Illinois comptroller and
then Steve Kline will need to receive the city's fiscal year audit. After that there will need to be a joint
TIF Review board. This process needs to be done promptly because there is a new law that goes in
effect that states if this process is not completed when due the city can receive penalties. The
comptroller can impose those fines if the plan isn't filed in a timely manner.
Canton TIF 2 contains Canton Crossing and Canton Crop Protection services. Update - Canton Crossing
was purchased for a little over 1 million dollars. The banner showed that the tangibles are materializing
the way they should be. CVS is looking at the possibility of a drive through. With this project it is very
feasible to get the $800,000 back + sales tax revenue.
There was a conversation about the school district applying for benefits for a capital project. The main
reason the school campus was included in Canton TIF 1 was in case the City needed to do something on
the school's property say. Capital costs are not defined very well in TIF act.
After the TIF 101 information was presented there was information provided about what other cities
and villages are doing to utilize their TIF districts. The end of this conversation was about the possibility
of a developing a New Residential TIF or expanding Canton TIF 1. The examples that were discussed are
also in the information packet provided by Steve Kline. Once again if anyone is interested please let us
know.
R.espectfuCly Su6mitted 6y ~?~lissy 7olvery