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Home My WebLink About12-04-2012 Council Meeting Minutes A regular meeting of the Canton City Council was held on December 4, 2012 at 6:30 pm in the Council Chambers, The Donald E. Edwards Way-50 North 4t" Avenue, Canton, Illinois 61520. Aldermen in attendance: Dave Pickel, Jim Hartford, Jeremy Pasley, Craig West, Gerald EIIis,lustin Nelson Aldermen absent: Jeffrey Fritz, Eric Schenck Staff in attendance: City Treasurer Nicole Marter, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Pavley, Comptroller Caty Campbell, Fire Chief Keith Frank, Police Chief Dan Taylor Media in attendance: Daily Ledger- John Froehling Video Services by Joe Ginger Others in the audience: Jim Snyder (Ice, Miller), Denise Colglazier, Scott Stevenson (Ruan Securities) Denise Colglazier, Michael Eveland, Ryan Demott, Deputy Chief Rick Nichols and family PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X PUBLIC PARTICIPATION CONSENT AGENDA Minutes of Council meetin~ held November 20. 2012 Minutes of Mechanica) Committee meetin~ held November 27. 2012 Motion and second was made by Aldermen Hartford/Pickel to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: PUBLIC SAFETY & TRAFFIC - ALDERMAN JIM HARTFORD. CHA/RMAN FIRE DEPARTMENT PUMP TEST Chief Frank explained that three bids were received for the fire department pump test. A bid in the amount of $985.00 was received from Alexis Fire Equipment Co. A bid in the amount of $675.00 was received from Lusk Fire and Safety. A bid in the amount of $874.00 was also received from Global Emergency Products. Chief Frank would like to request approval to use the bid from Lusk Fire and Safety in the amount of $675.00. The quote from Lusk Fire and Safety is from one of the current firefighters. The bid from Lusk Fire and Safety is the low bidder and Chief Frank would like to request approval to utilize the services from Lusk Fire and Safety since it was the low bid. Motion and second were made by Aldermen Hartford/Pickel to approve the fire department pump test in the amount of $675.00 from Lusk Fire and Safety. The motion carried by voice vote and was unanimous. TREADMILLS FOR THE CITY GYM The City of Canton currently has two treadmills purchased approximately eight years ago from a grant and money from the fire departments 2.0% fund. The treadmills have experienced problems within the last few months. The request is to purchase two true LC1100 with a five year warranty from Fitness for All out of Peoria lllinois at a price of $6,885.00 which includes $500.00 for a trade in of the old treadmills. The expenditure would be split as follows: 1/3 from Canton Police Department bonding fees 1/3 from the police department 2.0% fund 1/3 from the wellness program Motion and second were made by Aldermen Hartford/Ellis to approve the treadmills from Fitness for All in the amount of $6885.00. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. Discussion: Several employees from all of the various departments use the equipment. The City could look into discounts at the local gyms for the employees. STREETS AND GARBAGE- ALDERMAN JUSTIN NELSON CHAIRMAN LAKE, BUILDINGS & GROUNDS - ALDERMAN ERIC SCHENCK CHA/RMAN ~Absentl FY 2013 TAX LEVY- TRUTH IN TAXATION PUBLIC HEARING The Truth in Taxation Hearing will be held on December 18, 2012 at 6:OOpm at the Historic Depot in Canton. Motion and second were made by Aldermen Pickel/Hartford to approve the date for the public hearing. The motion carried by voice vote and was unanimous. PUBLIC WORKS, WATER & SEWER - ALDERMAN GERALD ELLIS, CHA/RMAN Fire hydrants are currently being test in the City. Testing will continue during the month of December. People could experience brown or discolored water during the testing period, but there are no safety risks in drinking the water. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE APPOINTMENT- PLANNING AND ZONING COMMISSION Mayor Meade recommends the appointment of David Headly to the Planning and Zoning Commission. Motion and second were made by Aldermen West/Ellis to approve the appointment of David Headly to the Planning and Zoning Commission. The Motion Carried by voice vote and was unanimous. CHIEF'S CERTIFICATION- DEPUTY CHIEF NICHOLS Chief Baird from the Illinois Association of Chiefs of Police awarded Rick Nichols with the Chief's Certification Award. The primary goal of the certification is to continue to enhance professionalism and continued Education in the State of Illinois. The program is open to Chief's, Deputy Chief's and executive level employees. Applicants are evaluated in various areas. The program was implemented in 1995. Chief Taylor congratulated Deputy Chief Nichols on the certification. During the employee evaluation process two years ago, Rick's goal was to obtain the certification status. Rick needed to add to his continuing education and continue to be an active part of the community and various organizations. Rick made arrangements for Northwest University to come to Canton to provide training for the police department. Chief Taylor stated that the community is very lucky to have Deputy Chief Nichols in the department and in the community. CHRISTMAS WALK The downtown Christmas Walk will be held this Friday (December 7, 2012) evening in the downtown area. The Santa Train will be held on December 8, 2012. OLD BUSINE55 AN ORDINANCE AMENDING THE DEFINITION OF YEAR OF SECTION 1 OF CHAPTER 22 (ALARM SYSTEMS) OF TITLE 3(BUSINESS REGULATIONS) OF THE CANTON MUNICIPAL CODE (2ND READING #3003 Motion and second were made by Aldermen Ellis/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE CITY OF CANTON FULTON COUNTY. ILLINOIS (613 WEST CHESTNUT STREET CANTON ILLIN01512ND READING #3004 Motion and second were made by Aidermen Hartford/Pickel to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried AN ORDINANCE LEVYING AND ACCESSING TAXES FOR CORPORATE PURPOSE FOR THE CITY OF_CANTON. ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1. 2012 AND ENDING APRIL 30. 2012. (2ND READING) This ordinance is being held over. NEW BUSINE55: DISCUSS, CONSIDER AND VOTE ON USE OF CITY RIGHT OF WAY FOR HANDICAP RAMP FOR BISTRO 101 Attorney Peterson stated that Bistro 101 wants to have the temporary ramp placed on the backdoor of the building just off of First Avenue. A sketch of the ramp was included for review. The owners wanted to make this a temporary ramp since the sidewalk near the ramp may have to be replaced within the next year. John Kunski felt the plans are sufficient for a temporary ramp. Motion and second were made by Aldermen West/Ellis to approve the temporary ramp for the Bistro 101. The Motion Carried by voice vote and was unanimous. AN ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2012-2013 FISCAL YEAR (26,430,000) PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS, SERIES 2005 (15T READING) DISCUSS, CONSIDER AND VOTE ON THE ENGAGEMENT LETTER FROM ICE MILLER LLP AND RUAN SECURITIES. Ice Miller is acting as the Bond Council for the 2005 bonds. Ruan Securities is acting as the bond underwriter. Two engagement letters were in the packet for review. The ordinance authorizing the refinancing of the bonds was up to $15,000,000 however the amount currently due is approximately 19.8 million. The City is looking at refinancing up to $15,000,000. The finance rate goes from 5% down to 2%. The City wilt save $634,000.00 in interest cost during the refinance. The City plans on moving forward with the refinance in a two step phase. The bonds can only be refinanced with $10,000,000 at a time so this is why it will be done in a two step process. Motion and second were made by Aldermen Ellis/West to approve the engagement letter with Ice Miller. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. DISCUSS, CONSIDER AND VOTE ON THE ENGAGEMENT LETTER WITH RUAN SECURITIES Motion and second were made by Aldermen Ellis/Pickel to approve the engagement letter with Ruan Securities. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck x Alderman Pasley X Alderman West X Alderman Fritz x Alderman Ellis X Alderman Nelson X The Motion Carried. AN ORDINANCE AUTHORIZING AND PROVIDING THE ISSUE OF ITS NOT TO EXCEED $15,000.000 AGGREGATE PRINCIPAL AMOUNT GENERAL OBLIGATION WATERWORKS AND SEWERAGE REFUNDING BONDS (ALTERNATE REVENUE SOURCE) IN ONE OR MORE SERIES, OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS FOR THE PURPOSE OF REFUNDING PRIOR BONDS, PRESCRIBING THE DETAILS OF SAID BONDS AND PROV~DING FOR THE IMPOSITION OF TAXES TO PAY THE SAME AND FOR THE COLLECTION SEGREGATION AND APPLICATION OF THE WATERWORKS AND SEWERAGE SYSTEM REVENUES TO PAY SAID BONDS (1ST READING) Motion and second were made by Aldermen West/Ellis to waive the rules and pass the ordinance on the first reading. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz x Alderman Ellis X Alderman Nelson X The Motion Carried Motion and second were made by Aldermen Hartford/Pickel to approve the ordinance and place it on record. #3005 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried Discussion: Since you cannot refinance more than $10,000,000 in a year the City will move forward with refinancing $10,000,000 this year and then refinancing the remainder of approximately $3,000,000 at the beginning of next year. ADJOURNMENT Motion and second was made by Aldermen Pickel/Hartford to adjourn into executive session for the purpose of pending litigation, personnel, and grievance by the fire department. The motion carried by voice vote and was unanimous. Open Session Discussion: Mayor Meade asked if any of the Council members would be interested in ringing bells for the Salvation Army. Several of the Aldermen indicated that they would help with the bell ringing. Mayor Meade will reach out to Carol Kohler to make some arrangements. Motion and second were made by Alderman Hartford/Pickel to adjourn. The motion carried by voice vote and was unanimous. Ma ~ r Ke in . de Ci y Cler Diana P ey