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HomeMy WebLinkAbout12-20-2011 Mechanical Committee Minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, December 20, 2011 Originally sclteduled for Tuesday, December 27, 2011 7:26 pm Donald E. Edwards Way Historic Depot 50 N. 4t" Avenue Canton I161520 Aldermen in attendance: Aldermen Schenck, West, Nelson, Ellis, Pickel, Hartford, Fritz Aldermen absent Alderman Pasley Staff in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Attorney Chrissie Peterson, City Administrator Jim Snider, Treasurer Nicole Marter, Fire Chief Keith Frank, Police Chief Dan Taylor, Interim Public Works Director Bill Terry, City Engineer Keith Plavec Others in attendance: Media in attendance: The Daily Ledger John Froehling Video Services by: Joe Ginger Mayor Meade called the meeting to order at 7 26 p.m. PUBLIC SAFETY & TRAFFIC ALDERMAN J/M HARTFORD, CHA/RMAN POLICE REPORT Chief Taylor reported that lan McDowell and Darren Donald graduated from Illinois State Police Academy on December 15, 2011. lan McDowell received an award for top overall performance in professionalism, firearms, leadership and physical fitness. The two officers will have twelve weeks of training in the department prior to working on their own. The police department will begin offering credit card bonding in the jail facility. A person has the option of posting cash or using a credit card for bond. A charge will be assed for use of the credit card system. A new program called P2D2 was introduced. The program was originally started in Pontiac Illinois by a high school science teacher. Chief Taylor, Superintendent Roy Webb and a group from the high school went to Pontiac to talk with the person who originally founded the program. The program originally started as an effort to find a way to dispose of old prescription drugs. The science teacher took the topic to his classroom and researched the topic. During the research the students discovered that over 80% of all streams in the United States are contaminated with prescription drugs. The students found that old prescription drugs create two main issues. The first issue is the health concerns involving people overdosing and the improper usage of prescription drugs. The second issue is the environmental issue of people improperly disposing of prescription drugs. The students incorporated the program by getting a collection box to place at the local police department for people to bring old prescription drugs. The graphic art students at the Pontiac high school created the artwork for the box. Pontiac now has a 24/7 365 days per year collection site for old prescription drugs. The music department at Pontiac high school participated in the program by creating a music video on the P2D2 program. The art class created billboards for the community. The Pontiac High school civics class met with a local representative to help the students draft a bill which was later presented at the capital. Chief Taylor explained that he discussed this program more with a group at the Canton High School. Chief Taylor was able to secure a grant for a$600.00 collection box for the Canton Police Department. The program creates a partnership between the local police department, the school district and the pharmacists of the community. This program allows the students to take on a program to help educate other kids in the community. FIRE REPORT Chief Frank reported that during the month of November the department received 178 alarms for November which creates one of the largest alarm calls on record for a yearly total. Chief Frank attended a public works mutual aid network meeting with public works administrative assistant Nancy Mackey. Chief Frank also met with the Triad group about the possibility of working with social service organizations to meet the needs of the callers. FIRE DEPARTMENT FLEET Chief Frank reported the following: We have had a number of inechanical issues with our aging fleet of fire apparatus. With your permission, we would like to embark on a plan to upgrade and update our fleet. Squad 1 is a 1992 Ford F550 with an Alexis body. This vehicle served first as a rescue vehicle, then as an air supply, light and utility vehicle until August 22, 2011, when I took it out of service except to be driven normally to a scene. My reason for taking it out of service for "hot" responses were mechanical and safety-related. In 2005, then-Chief Stanko listed the vehicle in fair to poor condition. Persistent mechanical problems which have been unresolveable to date include the throwing off of fan belts during times of high electrical load. My concern was that this issue would affect the drive ability of the vehicle during a hot response and cause an accident. We have a party interested in purchasing this vehicle in as-is condition for around $15,000, and my feeling is that we should sell it. Currently, we have a generator issue which will have to be repaired prior to the sale of the vehicle. Engine 2 is a 1994 International/Smeal pumper with a 55' aerial device at the equivalent of around 251,000 miles. As you may know, this vehicle has become a bit of an albatross due to the high cost of keeping it operational. In Chief Stanko's 2005 report, he listed it in good/fair condition and wrote that it would be replaced in 2012. The aerial ladder dropped to the ground earlier this year at an educational display for children (fortunately with no injuries). Total cost of repairs to date for this vehicle are $10865 with the City of Canton mechanic's labor not figured in. Also in need of repair are several gate valves and the repair of a persistent water leak from the water tank, with an unknown repair cost. We are hoping to get in the neighborhood of $50,000 for this vehicle after all items are repaired. This plan would be to use the proceeds of the sale of both vehicles, totaling around $90,000, to first purchase a good used low engine hour pumper in the $30,000 to $50,000 range, but the price could end up being a little higher. My hope is that there would then be enough money to purchase a new Chief's vehicle with the remainder. If there is anything left it could be applied to the CFD training facility. This ends up as a zero-cost upgrade to the CFD/City of Canton fleet, with perhaps some funding left over to enhance the training facility. At the time a new Chief's vehicle was purchased, we would move the old Chief's vehicle into a reserve status to be used for Emergency Medical calls during periods of freezing or extremely snowy weather and as a station car. The current station car, a 1994 Ford Crown Victoria former CPD patrol car, with 118,000 miles on it when the odometer quit 8 years ago (probably 140,000 miles now) would be given to another city department, that would not use it in emergency responses, or auctioned. The net result is a newer fleet with one less vehicle. I still have hope that Squad 2, a 1994 Ford E350 former ambulance with 106,500 miles on it, can be replaced with a low-time, low-mileage surplus pumper with an aerial device from the military. We are looking for one with an aerial device to compensate for the loss of the one on E2. Financially, I am hoping to carry this out over for 2 fiscal years. We will probably be unable to carry this out over the course of this year alone, due to money coming in from the sale of one of the vehicles and not being able to be spent out before the end of the fiscal year. A separate issue that has to be given fair consideration is the replacement of Engine 1. It has the equivalent of over 480,000 miles on it and will need to be replaced with a new engine in the next couple of years. Engine 1 responds on all alarms or around 1800+ calls for service per year. Most fleet maintenance plans recommend replacement at around the 10-12 year mark, but most fire service vehicles do not carry a response load that is as high as this vehicle. Motion and second were made by Aldermen Hartford/West to send to council for consideration. The motion carried by voice vote. FULTON COUNTY ESDA REPORT Chris Helle presented the Fulton County ESDA report as follows: The agency has received approximately twelve weather related calls and the agency has been working on FEMA related paperwork. Chief Frank and Chief Taylor have been working with Chris Helle on emergency plans for nursing homes. A board has been developed to work on the emergency plans for local nursing homes. The ESDA agency recently invited the Illinois Public Works Mutual Aid Association for discussion. Chris Helle explained that one of his goals for the agency is to become more visible in the community. The agency has been working with the school district by installing weather radios- at no charge to the school district. ESDA will be involved with the Friendship festival. The agency has developed a facebook and twitter page. Both of the pages have become very popular by people in the community. Chris further reported that the agency is very active in obtaining various grants. The Public Safety & Traffic Committee adjourned at 7:50p .m. STREETS & GARBAGE ALDERMAN JUST/N NELSON, CHA/RMAN Nothing For Committee Action The Streets & Garbage Committee adjourned at 7:50p.m. LAKE, BUILDINGS & GROUNDS ALDERMAN ER/C SCHENCK, CHAIRMAN CANTON LAKE FARM LEASE Alderman Schenck explained that a verbal agreement is in place with a tenant farmer that is providing services in exchange for the crop lease. A written lease agreement was put into place to provide an option for $185 per acre or provide the mowing services. The tenant farmer selected the option of providing the mowing services opposed to paying for the acreage. Motion and second were made by Aldermen Schenck/Hartford to ask the attorney to discus new terms with the tenant farmer of 150 per acre cash rent for the crop lease and eliminating the in-kind service for mowing etc. A new lease will be presented if acceptable; if not acceptable an open bid process would be created. The motion carried by voice vote and was unanimous. LISTING AGREEMENT FOR 61 EAST SIDE SQUARE Motion and second were made by Aldermen Schenck/Hartford to direct the City Atorney to draft a resolution that would list the property in a dual listing with Gorsuch Realty and Maloof Realty with a price of $300,000.00 for a six month listing. The motion carried by voice vote and was unanimous. PURCHASE OF PROPERTY AT MAIN AND PINE Motion and second were made by Aldermen Schenck/Nelson to direct the City Attorney to draft and discuss with the owners of 65 South Main the purchase price of $10,000.00 with other contingencies and to bring back for further action. The motion carried by voice vote and was unanimous. The Lakes Building and Grounds committee adjourned at 7:57pm PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHA/RMAN APPLICATION FOR PAYMENT NO 2& FINAL FROM OTTO BAUM COMPANY INC FOR 2011 MFT SIDEWALK PROJECT IN THE AMOUNT OF $8,274 70 Keith Plavec explained that the project is along Ash Street and 16th Avenue. Some of the items with the project are currently being reviewed. Motion and second were made by Aldermen Ellis/Nelson to send to Council for consideration. The motion carried APPLICATION FOR PAYMENT NO 2& FINAL FROM OTTO BAUM COMPANY INC FOR 61 EAST SIDE SQUARE PARKING LOT PROJECT IN THE AMOUNT OF S12 004 82 Keith Plavec explained this project is TIF funding. Motion and second were made by Aldermen Ellis/Schenck to send to Council for consideration. The motion carried. APPLICATION FOR PAYMENT NO 2 FROM LEANDER CONSTRUCTION INC FOR WATER MAIN CONNECTION FOR WELI PROJECT IN THE AMOUNT OF $17 647 20 Motion and second were made by Aldermen Ellis/Hartford to send to Council for consideration. The motion carried. APPLICATION FOR PAYMENT NO 4 FR50M LEANDER CONSTRUCTION INC FOR WWTP UV DISINFECTION PROJECT IN THE AMOUNT OF $182 139 30 Aldermen Nelson explained that this project would be paid from the bond fund to provide the disinfection required at the WWTP beginning this spring. Motion and second were made by Aldermen Nelson/Schenck to send to Council for consideration. ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK Keith Plavec explained that information was distributed for review. The network provides formalized assistance for governmental agencies to enter into a written mutual aid agreement to provide and receive emergency assistance in the event of a natural or man- made disaster or other situations that require action or attention beyond the normal capabilities of the agency. The cost is based on the size of population. The cost for Canton would be $100.00 based on the population of 15,000 or less. The plan outlines the fact that there is no cost for services for the first five days. Some situations may be reimbursable after the first five days or if they are eligible for FEMA or IEMA. If an agency employee becomes hurt they will still be the responsibility of the City. Motion and second were made by Aldermen Ellis/Nelson to send to Council for further discussion. ADJOURNMENT Motion and second was made by Aldermen Nelson/Hartford to adjourn into executive session for the purpose of personnel and pending litigation, purchase of property and fire negotiations. The otio carried by voice vote and was unanimous. ucker City Clerk