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HomeMy WebLinkAbout11-15-2011 Council Meeting Minutes A regular meeting of the Canton City Counci) was held on November 15, 2011 (6:30PM) in the Counci) Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Alderman Eric Schenck, Jeremy Pasley, Jeff Fritz, Craig West, Justin Nelson, Dave Pickel, Jim Hartford, Gerald Ellis ALDERMEN ABSENT: STAFF IN ATTENDANCE: City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Tucker, Mayor Kevin Meade, Comptroller Caty Campbell, City Treasurer Nicole Marter, Police Chief Dan Taylor, Fire Chief Keith Frank, Interim Public Works Director Bill Terry, City Engineer Keith Plavec, SRPED Director Mark Rothert, Integrys representatives MEDIA IN ATTENDANCE: Daily Ledger- John Froehling Video Services by Joe Ginger OTHERS IN THE AUDIENCE: PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x CONSENT AGENDA Minutes of Council meeting held November 1, 2011 Minutes of Clerical Committee meeting held November S, 2011 Motion and second were made by Aldermen Hartford/Nelson to accept the minutes as presented and place them on record. The motion carried by voice vote and was unanimous. BILLS Motion and second were made by Aldermen West/Nelson to accept and pay the bills as presented. A few bills were pointed out that involved contracting with City employees. An item for DRF Insulations is a contract for services provided by Officer Darren Flynn. The officer installs radio equipment that is at a lower price that other business quotes. A contract with Lusk Fire and Safety is with Officer Lance Lusk. The officer was not on duty during the test. The officer has the equipment required. Bids were received from other vendors; however Lance Lusk provided a lower price. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. TREASURER'S REPORT Comptroller Caty Campbell reported a loss in the General Fund and a gain in the Water and Sewer fund for the month of October. The YTD total for the general fund is at 44% for revenue and expenses. This amount is lower than the projected 50% figure for this time of year. The Water and Sewer fund is at 47% for revenue and 32% for total expenses. The total available cash at the end of the year was 2.5 million. 2 Motion and second were made by Alderman Pickel/Ellis to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Finance- Alderman Craig West, Chairman ENTERPRISE DRIVE-RA CULLINAN INVOICE FOR 516.965.83 The invoice will be paid from the Industrial Park TIF Motion and second were made by Aldermen West/Nelson to approve the invoice in the amount of $16,965.83 for RA Cullinan. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. Canton 2011 MFT Maintenance Pro~ram- RA Cullinan Invoice for $261,618.27 City Engineer Keith Plavec reported that the only work remaining is for the sidewalk. The invoice will be submitted next week. Motion and second were made by Aldermen West/Fritz to approve the invoice in the amount of $$261,618.27 for RA Cullinan. 3 Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. INDUSTRIAL PARK LIFT STATION IMPROVEMENTS- SEWARD CONSTRUCTION INVOICE City Engineer Keith Plavec explained that Joe Carruthers at the wastewater treatment plant coordinated the work to be performed at the lift station. The total amount of the invoice is $12,952.29 that will be paid from the Industrial Park TIF. The certified payroll was reviewed today. Motion and second were made by Aldermen West/Hartford to approve the invoice in the amount of $12,952.29 from the Industrial Park TIF. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. RADIO EQUIPMENT Fire Chief Keith Frank explained that the invoice is in the amount of $1042.90. The bill is for a charging unit and the computer programming for $30,000.00 of radio equipment that was received from a grant with the Fulton County Emergency Services and Disaster Agency. 4 Motion and second were made by Aldermen West/Nelson to approve the invoice in the amount of $1042.90. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. Legal & Ordinance- Alderman Jeff Fritz, Chairman NOISE ORDINANCE Aldermen Fritz explained that the committee reviewed the noise ordinance and compared it to the County ordinance. The committee recommends making two amendments to the City ordinance. One of the amendments would be regarding the distance that people would not be able to hear another person's music. This would be 20 feet from another vehicle, property boundary for a house or building. The second amendment to the ordinance would be regarding the excessive noise resulting from exhaust systems due to engine revving and acceleratian. This ordinance will be presented at the next council meeting. Community & Industrial Development- Alderman Jeremy Pasley , Chairman ARTPLACE Mark Rothert explained that Artplace offers a grant opportunity. A letter of intent will be submitted. If the City is selected an official application will be submitted next year. A local match could be local funding or could be staff time to administer the grant locally and support from local organizations. The deadline for applying was today. Further 5 matching opportunities will be later discussed. The program would focus on a mural design for the downtown area so TIF funds could be used for funding. 61 EAST SIDE SQUARE-BUILDING TRADES CLAS Discussion took place regarding the building trades class at the high school doing the work on the walls at 61 East Side Square. The building trade's class would work an average of two hours per day. The City would try to get the materials donated, but if not the City would pay for the cost of the materials but not the cost of the labor. The City would be required to come in and do a minimal amount of work. Alderman Ellis commented that having the building trades class do the interior work might be doing unnecessary work that could potentially have to be removed at a later date. Keith Plavec suggested having a committee draw preliminary plans to serve as a shell for future uses of the building. Alderman Schenck explained that having the building trades class involved is a good cause, however he has concerns regarding who would provide the supervision. Keith Plavec explained that a building inspector would ultimately be required to inspect the building. Further discussion will take place at the next committee meeting. Motion and second were made by Aldermen Pasley/Fritz to bring back to the next committee meeting. Negotiations, Grievance & Personnel- Alderman Dave Pickel, Chairman Nothing for Council Action 6 COMMUNICATIONS FROM MAYOR: LEAF PROGRAM Mayor Meade explained that the leaf program is ongoing. Currently the department is on the last round and will start back over until the snow falls and the leaves are picked up. POLICE DEPARTMENT TESTING Chief Taylor reported that the fire and police commission is in the process of establishing a new hiring list for the police department. Applications can be obtained from the Mayor's office or from the City website. Applications will need to be submitted by December 9, 2011. An orientation and a physical ability test will be held on December 17, 2011. LIGHT THE NIGHT IN JONES PARK The Main Street group is trying to raise funds to light the trees in Jones Park. OLD FASHIONED CHRISTMAS WALK-DECEMBER 9 The Old Fashioned Christmas Walk will be held on December 9, 2011 in the downtown area. SMALL BUSINESS SATURDAY Small Business Saturday is scheduled for November 26, 2011. This is a national movement by one of the credit card companies to support local businesses. Everyone is encouraged to participate to support our local businesses so they can continue to be successful. GOODWILL Goodwill is now accepting computer components for recycling. The items are sent to a recycling center in the United State. 7 TUITION WAIVER The City received communication from Treasurer Rutherford Office regarding a tuition waiver. The tuition waiver is for any University of Illinois campus for children of veterans living in Illinois. Applications will start December 1, 2011 and must apply before March 1, 2012. People interested can contact the Mayor's office for more detail. Tuition for SANTA TRAIN The Santa Train will be in Canton on December 10, 2011 (1:30pm) at 20th Avenue and at 2"a Avenue at 2:45pm. OLD BUSINESS AN ORDINANCE TO APPROVE THE FIRST AMENDMENT TO THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON INTERNATIONAL HARVESTER SITE PROJECT AREA TAX INCREMENT FINANCING DISTRICT (2ND READING) This item will be carried over on November 22, 2011 NEW BUSINESS INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS AND THE BOARD OF EDUCATION, CANTON UNION SCHOOL DISTRICT NO. 66 (FIRST READING) Mayor Meade reported that the boundaries to the TIF district will be discussed next week as an agenda item. The taxing bodies wanted to see the final boundaries. REVIEW OF NOTIFICATION OF SALE OF THE CERTIFICATES This item will be discussed at next week's meeting. CONSIDERATION OF AN ORDINANCE TO RETAIN A FINANCIAL ADVISOR This item will be discussed at next week's meeting. 8 A RESOLUTION APPROVING AN AGGREGATION PROGRAM AGREEMENT BETWEEN INTEGRYS ENERGY SERVICES, INC. AND THE CITY OF CANTON, ILLINOIS # 3971 City Administrator Jim Snider explained that discussion has previously taken place regarding the advantages and disadvantages of going with a broker. People in the community are currently receiving notification for services from other companies. One option is to wait until the fall referendum to see how other communities do with the consultants. Motion and second were made by Aldermen Schenck/Pickel to approve the resolution approving an aggregation program agreement between Integrys Energy Services Inc. and the City of Canton, Illinois. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND MAURER-STUTZ, INC. FOR PROFESSIONAL ENGINEERING SERVICES # 3972 Motion and second were made by Aldermen Ellis/Hartford to approve the resolution. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 9 A RESOLUTION APPROVING A PROPOSAL FOR PROFESSIONAL PLANNING AND ZONING SERVICES BY AND BETWEEN MAURER-STUTZ, INC. AND THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS # 3973 Motion and second were made by Aldermen Ellis/Hartford to approve the resolution. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried A RESOLUTION APPROVING AND AUTHORIZING THE EXPENDITURE OF TIF FUNDS FOR JOB TRAINING THROUGH SPOON RIVER COLLEGE #3974 The total amount requested is in the amount of $4500.00 Motion and second were made by Aldermen Hartford/Pickel to approve the resolution. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND DAVIS SAND & GRAVEL, INC. (15TREADING) 10 This item will be presented at next week's meeting. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND KATHLEEN A. MCGUIRE (D/B/A "THE COUNTRY KENNELS") This item will be presented at next week's meeting. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND BYRON TINDALL (D/B/A "BT INTERIORS") This item will be presented at next week's meeting. AN ORDINANCE TERMINATING THE PLAN TO ISSUE $7,000,000 ALTERNATE REVENUE BONDS OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS #2050 City Administrator Jim Snider explained that the City has the responsibility to repay the 4 million dollar debt. The three million dollars will be spent as the Council sees fit. This will give the authorization and the Council will control the expenditures as they see fit. Mayor Meade explained that the City received an 800,000.00 grant with the EPA for cleanup of the Brownfield. This is the first one that was successful in the state of Illinois. The EPA came to the City and said they would work with the City on the repayment of the funds. The terms have not yet been determined. Motion and second were made by Aldermen Hartford/Ellis to suspend the rules and aapprove with the first reading of the ordinance. Alderman Pasley asked what the repercussions would be if this does not pass the ordinance tonight. Mayor Meade explained that the City would have to refinance the 4 million dollars at an undermined interest rate and potentially at a higher cost. Debt certificates are easier than the GO bonds. Mayor Meade explained that revenue will come from the TIF funds. The requested amount of 7,000,000 could be lowered at a later date if requested. Alderman Pickel explained that a perception in the community exists that by canceling the ideas of the bonds and going with the debt certificates takes this option away from the citizens. Mayor Meade explained that there will not be a referendum on this topic placed on the ballot. Other options were previously discussed and it was always the intention of the City not to have to have GO bonds. 11 Alderman Schenck explained that this is a refinancing option that the City needs to take. Mayor Meade explained that he is confident that if a referendum was placed on the ballot he feels it would pass anyway. Alderman Nelson explained that he agrees with the refinancing of the existing debt, however he does not understand taking on additional debt. The TIF should be providing the revenue rather than taking out the additional amount as a debt certificate. Previously the City had to take money out of the general fund to cover work that needed to be done in the TIF. The City had to scramble to cover the debts. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Motion and second were made by Aldermen Schenck/Pickel to approve the ordinance. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried AN ORDINANCE AUTHORIZING AND PROVIDING FOR AN INSTALLMENT PURCHASE AGREEMENT FOR THE PURPOSE OF PAYING THE COST OF PURCHASING REAL OR PERSONAL PROPERTY, OR BOTH, IN AND FOR THE CITY OF CANTON, FULTON COUNTY, IILINOIS, AND AUTHORIZING AND PROVIDING FOR THE ISSUE OF NOT TO EXCEED 12 $7,000,000 DEBT CERTIFICATES, SERIES 2011, OF SAID CITY EVIDENCING THE RIGHTS TO PAYMENT UNDER SUCH AGREEMENT, PRESCRIBING THE DETAILS OF THE AGREEMENT AND CERTIFICATES, AND PROVIDING FOR THE SECURITY FOR AND MEANS OF PAYMENT UNDER THE AGREEMENT OF THE CERTIFICATES. #2051 City Administrator 1im Snider explained that the City has been working with the debt certificates for the last several months. The certifications will expire on December 1, 2011. The recommendation was to move forward with the debt certificates with meeting the deadline for the termination of the short term bonds. Motion and second were made by Aldermen Ellis/Schenck to suspend the rules and pass with the first reading of the ordinance. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Motion and second were made by Aldermen Schenck/Hartford to approve the ordinance. Alderman Nelson does not understand having the additional 3 million dollars added to the debt and can't approve 7 million dollars. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 13 AN ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSES OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2011 AND ENDING APRIL 30, 2012 (15t Reading) City Administrator Jim Snider explained that the following memo was distributed for review. On Monday, Governor Quinn signed legislation authorizing the diversion of approximately $13 million in Corporate Personal Property Replacement Tax (CPPRT) revenue into law as P.A. 97-0619 for one year. Our local share of the CPPRT was forecasted to be $250,000 in our FY2011-2012 Budget. The CPPRT are revenues collected by the State of Illinois and paid to local governments to replace money that was lost by local governments when their power to impose property taxes on corporations, partnerships, and other entities was taken away in 1979. Corporations pay 2.5% tax on income, while Partnerships, Trusts and S Corporations pay a 1.5% tax on income. Annual revenue raised by CPPRT taxes over the past several years has varied from $1- $1.5 billion per year. That is a pretty wide range and makes forecasting this revenue stream rather elusive. According to the Illinois Department of Revenue, the total estimated amount of CPPRT allocations for FY 2012 is $1.2 billion. If this trend continues, our share of CPPRT will only be approximately $195,000 (significantly less than forecasted in the FY 2011-2012 Budget. Corporate profits in Illinois have not improved, but rather have gotten worse in the current recession). A small portion of the CPPRT receipts are diverted to the City's pension funds (30 ILCS 115/12). Municipal governments receive 20% of the CPPRT money on a statewide basis (schools get 60% and other local governments get the remaining 20%). Outlined below is the summary on the bill provided by the Illinois Municipal league: The General Assembly advanced the diversion language during the second week of the Fall Veto Session. Working into the afternoon on Thursday, November 10, the full Senate concurred with House Amendments to approve legislation that diverts Corporate Personal Property Replacement Tax (CPPRT) revenue away from local governments in order to fund the salaries and benefits of regional superintendents of education. The vote was 38-16-1 on each of the two amendments. During the previous evening, the Senate Education Committee voted 9-1 to approve a one-year diversion of approximately $13 million in CPPRT revenue away from local governments to fund the regional superintendents of education. The IML testified 14 against SB 2147 (Senator Sullivan, D-Rushville) on behalf of affected local governments. Legislators were told that, while the CPPRT diversion within SB 2147 is not substantial, the IML has serious concerns that the state will increasingly look to cost-shift its financial obligations onto local governments. Committee members were very sympathetic to this concern during what became an extended discussion. Despite their discomfort in taking money from local governments to fund the regional superintendents, Committee member believed themselves to be constrained by a lack of other available options to pay for the salaries of individuals who are performing a job. School groups that were previously opposed to the CPPRT diversion changed their position and supported SB 2147 based upon the one-year limitation for re-routing CPPRT revenues. Although, our share of the approximately $13 million in CPPRT revenue diverted by this bill should be relatively small, the passage of this law sets a dangerous precedent as it opens the door for CPPRT funds to be "skimmed" for other state governments functions, rather than being dedicated to local governments. Once again, units of local government are paying in full the costs for services provided by the state instead of accepting the responsibility to balance their budget as we have to. AN ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2011-2012 FISCAL YEAR ($26,430,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2005). (15t Reading) AN ORDINANCE AUTHORIZING ALL ACTIONS NECESSARY TO CREATE A GOVERNMENTAL ELECTRIC AGGREGATION PROGRAM WITH OPT-OUT PROVISIONS PURSUANT TO THE ILLINOIS POWER AGENCY ACT (20 ILCS 3855/1-92) (15t Reading) AN ORDINANCE INITIATING THE SUBMISSION OF A PUBLIC QUESTION TO AUTHORIZE THE CITY TO ADOPT AN "OPT-OUT" PROGRAM FOR THE SUPPLY OF ELECTRICITY TO RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS (15Y Reading) Motion and second to go to executive session by Aldermen Pickel and Aldermen Nelson for personnel and pending litigation The motion carried by voice vote and was unanimous. EXECUTIVE SESSION -TO DISCUSS PERSONNEL 15 *Meeting will be recessed until November 22, 2011. Tucker, City Clerk Kevin Meade, Mayor 16