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HomeMy WebLinkAbout10-18-2011 Council Minutes A regular meeting of the Canton City Council was held on October 18, 2011 (6:30PM) in the Council Chambers, The Donald E. Edwards Way-50 North 4`h Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Alderman Eric Schenck, Jeremy Pasley, Jeff Fritz, Craig West, Justin Nelson, Dave Pickel, Jim Hartford, Gerald Ellis ALDERMEN ABSENT: STAFF IN ATTENDANCE: City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Tucker, Mayor Kevin Meade, Comptroller Caty Campbell, City Treasurer Nicole Marter, Police Chief Dan Taylor, Fire Chief Keith Frank, Interim Public Works Director Bill Terry, City Engineer Keith Plavec, SRPED Director Mark Rothert MEDIA IN ATTENDANCE: Daily Ledger-lohn Froehling Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Dan Oaks, Jim Elson Sr., Byron Tindall, Canton Ingersoll Lady Giants Softball Team PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x CONSENT AGENDA Minutes of Council meeting held October 4, 2011 Minutes of Clerical Committee meeting held October 11, 2011 Motion and second were made by Aldermen Hartford/Pickel to accept the minutes as presented and place them on record. The motion carried by voice vote and was unanimous. BILLS Motion and second were made by Aldermen West/Nelson to accept and pay the bills as presented. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. TREASURER'S REPORT Available cash at the end of September was 2.8 million with a loss in the general fund in the amount of $7,800.00. The Water and Sewer fund had a gain in the amount of $228,000.00 Motion and second were made by Alderman West/Ellis to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. OATH OF OFFICE City Clerk Diana Tucker gave the oath of office to newly appointed Treasurer Nicole Marter 2 COMMITTEE REPORTS: Finance- Alderman Craig West, Chairman FY 2010-2011 AUDIT Last week the auditor's gave an overview of the 2010-2011 audit and copies were distributed. The audit is available on the website. 2011 TAX LEVY City Administrator Jim Snider anticipates a 3.0% increase in the 2011 tax levy. The City is still waiting on the police and fire pension figures, but hopefully the numbers will be in by November 8, 2011. The final reading will be held on December 6, 2011 and filed in the County Clerk's Office. A report will be available on November 8, 2011 for further review. 1 NTEG RYS City Administrator Jim Snider reported that next week a representative from Integrys will be at the meeting to discuss a purchase agreement that will create a savings for the City. Integrys will present their services to the committee with a 25% reduction in costs for the citizens. An ordinance would need to be presented on November 15`h for the first reading and then on December 6th for the second reading to have a referendum item on the spring ballot. Citizens would have the opportunity to opt out of the services with Integrys and stay with Ameren. Information will be distributed and placed on the website for further review. Legal & Ordinance- Alderman Jeff Fritz, Chairman PAVING OPTIONS FOR THE MINI STORAGE BUILDING AT ENTERPRISE LANE. Alderman Fritz explained that a temporary variance is being requested for the paving around the mini storage buildings at Enterprise Lane. The paving request is to extend the paving around the mini storage building at Enterprise Lane until the Spring. Attorney Peterson explained that the City was contacted by Mr. Tindall's insurance company and was informed that a bond would be provided to ensure that the paving would be completed. The recommendation would be to allow the work to be waived until the spring 3 Motion and second were made by Aldermen Fritz/West to grant a variance until lune 30, 2012 with the condition that a performance bond is provided. The motion carried by voice vote and was unanimous. NOISE ORDINANCE Attorney Peterson explained that the County recently adopted a noise ordinance. The ordinance is currently being reviewed by Attorney Peterson and Chief Taylor to see if any recommendations would be made for an update to the City ordinance. CONTRACT FOR PURCHASE OF REAL ESTATE LOTS 6& 7. INDUSTRIAL PARK Item listed below OPEN MEETINGS ACT TRAINING FOR PUBLIC OFFICIALS Attorney Peterson explained that as of January 1, 2012 training will need to be completed for any members currently sitting on the Council within one year. For anyone appointed after January 1, 2012 they will only have 90 days to complete the training. The training is offered through the Attorney Generals website. It does not appear that any other training options will be made available other than electronic training. All of the boards and commissions for the City will be required to complete the training. REQUEST TO PURCHASE RIGHT OF WAY- JIM EISON SR. Attorney Peterson explained that several months ago Keith Plavec brought some options to the Council for upgrading Ash Street. Engineering plans were presented for the Ash Street Improvements and the money was set aside in the MFT program for this year and next year. Part of the project determined that additional right of way would need to be purchased for roadway and deal with some drainage issues. Since this is an MFT project the Cty had an IDOT certified appraiser examine the land and gave the value of what the parcels would be worth. The City met with Jim Elson who currently owns the Ashland Place property. Part of the Ashland Place preliminary subdivision plat shows a strip of land that is 10 feet wide along the north side of the subdivision as being dedicated to the City. Attorney Peterson explained that this was caught after the City met with Jim Elson to talk about purchasing the property from him. Attorney Peterson further explained that this could be approached in two different ways. In a previous case the City required a portion to be dedicated to the City. The other option would be to have Attorney Peterson and Keith Plavec to continue to negotiation a value with Jim Elson. Motion and second were made by Aldermen Hartford/Pickel to allow the negotiations of a value. The motion carried by voice vote and was unanimous. 4 PRELIMINARY SUBDIVISION PLAT FOR ASHLAND PLACE. Discussed below. Community & Industrial Development- Alderman Jeremy Pasley, Chairman HOTEL/MOTEL TAX REQUEST FOR $1000.00 FROM CANTON SCHOOL DISTRICT ATHLETIC DIRECTOR. Alderman Pasley explained that the request is to help with a basketball tournament scheduled for November 21-26, 2011. The request is for $1000.00 to help fund the tournament for a team from Chicago. Further discussion took place about the possibility of utilizing the Hotel/Motel funds as a way to promote and market the community. The basketball tournament brings people into the community and our restaurants, shops and hotels all benefit from people coming into the community for events. Mark Rothert explained that the $1000.00 would be used to help offset the cost of the hotel and expenditure for the Chicago team. Alderman Pasley expressed some concerns about allowing the expenditure to bring one team from Chicago. Motion and second were made by Aldermen Hartford/Pickel to allow the expenditure. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x Mayor Meade voted Aye to bring the total votes to 5 Ayes 4 Nays. The motion carried. 5 RETAII ADS Mayor Meade explained that a fund would be set aside not to exceed $5,000.00 to help promote local businesses and offering a five minute ad on the local channel. The ad would be available to anyone that produces sales tax within the City. The business would pay $50.00 and the City would match with $50.00. The ads would be run between now and the end of the year. The business would choose between Mark Bixler or Joe Ginger to provide the services for the ad. The money would come from the general fund. Motion and second were made by Aldermen Hartford/Nelson to allow up to $5,000.00 for the use of advertising for local businesses. Roll Call AVES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. PRELIMINARY SUBDIVISION PLAT FOR ASHLAND PLACE Motion and second were made by Aldermen West/Fritz to accept the preliminary subdivision plat for Ashland Place. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 6 Negotiations, Grievance & Personnel- Alderman Dave Pickel, Chairman Nothing for Council Action COMMUNICATIONS FROM MAYOR: CANTON INGERSOLL LADY GIANTS SOFTBALL TEAM PROCLAMATION Whereas, the Canton Ingersoll Lady Giants Softball Team, coached by Mr. Bob Barnes and Ms. Kari Franzoni, began their 2011 season with a victory and proceeded to defeat every opponent thereafter, ending their regular season with a perfect record of 20-0; and Whereas, the Lady Giants then won the East Peoria Regional Tournament with a victory over the East Peoria Wildcats to better their record to 21-0; and Whereas, they then won the East Peoria Section Tournament with a victory over the Washington Central Trojans to improve their record to 22-0; and, Whereas, the Lady Giants entered the IESA AA State Softball Tournament in Normal, IL, defeating Frankfort Summit Hill in the QuarterFinal and taking their record to 23-0; and, Whereas, they then played but lost to Lockport Oak Prairie, then played but lost to Edwardsville Lincoln; and Whereas, the Canton Ingersoll Lady Giants Softball Team were awarded 4th Place in the State with a final record of 23-2-0, bringing home the first state trophy for ladies' softball in 30 years. Now, Therefore, in honor of this hard-working, dedicated, and driven team and coaching staff, I, Kevin R. Meade, hereby pay tribute to their season by proclaiming October 18, 2011 to be "Canton Ingersoll Lady Giants Softball Day" in the City of Canton, Illinois. 2011 Jr. High Softball Team Players Jersey # Grade Brant, Miranda- Right Field 2 7 Bull, Carlie- Center Field 13 7 7 Churchill, Cloe- Pitcher 11 g Dry, Elaina- 3~d Base 10 g Ellsworth, Mercedes- Left Field 17 7 Farrow, Tomi- Shortstop 4 ~ Franciskovich, Lexi- 2~d Base 1 g Franzoni, Emily-Catcher 21 ~ Link, Madi- Left Field 16 7 Meier, Alxandria- Manager 2p ~ Murphy, Brittany- 2"d Base 14 g Petty, Emile- Left Field 12 g Schrodt, Megan- Right Field 18 7 Sharpshair, Megan- 15t Base 8 g Shubert, Sydney- Center Field 3 g Urbanc, Tayven- 3~d Base 7 g Wells, Sydnie- Shortstop 6 8 Coach Bob Barnes Assistant Coach Kari Franzoni Ending Record 23-2-Both Losses by 1 run RIBBON CUTTING Mayor Meade announced the ribbon cutting for Chestnut Street opening on Friday October 21, 2011 at 11:30 am and 12:00 for the new Harvest Inn Hotel. Everyone is welcome to attend. LEAF PROGRAM The leaf program is currently in operation. The leaf pickup will be held during the regular scheduled garbage route. Leaf burning is allowed in accordance with the ordinance on file. Days that burning is allowed: Monday, Wednesday, Friday and Saturday. Leaves may not be burned in the street. MAIN STREET CONSTRUCTION The Main Street intersection is now open, but the construction has moved causing 15t street to be closed. A path is available for local businesses until the intersection is completed. The project should be completely finished by mid November. BREAST CANCER AWARENESS MONTH Mayor Meade thanked the sponsors of the October Fest for the worked in organizing the event. OLD BUSINESS 8 None NEW BUSINESS AN ORDINANCE PROVIDING FOR A NO PARKING SIGN IN THE 600 BLOCK OF NORTH AVENUE B PROHIBITING PARKING ON THE EAST SIDE OF THE STREET FROM VINE STREET TO MYRTLE STREET, IN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS (15T READING) A RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF CANTON AND PATRICK J. AND LYDIA E. DAVIS. #3967 Motion and second were made by Hartford/Pickel to adopt the resolution. The motion carried by voice vote and was unanimous. Mark Rothert explained that the Davis's are interested in purchasing lot 6 and 7 at the Industrial Park to expand his operations. A new TIF redevelopment agreement will be coming forward within the next few weeks. The purchase price is $24,035.00. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. ADJOURNMENT Motion and second were made by Aldermen Pasley/Nelson to adjourn into executive session for the purpose of personnel, land sale and pending litigation. ion c ried by voice vote and was unanimous. Dia Tucker, City Clerk Kevin Meade, Mayor 9