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HomeMy WebLinkAbout08-16-2011 Council Meeting Minutes A regular meeting of the Canton City Council was held on August 16, 2011 in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Alderman Eric Schenck, leremy Pasley, Jeff Fritz, Craig West, Justin Nelson, Dave Pickel, Jim Hartford ALDERMEN ABSENT: Alderman Gerald Ellis STAFF IN ATTENDANCE: City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Tucker, Mayor Kevin Meade, Police Chief Dan Taylor, Fire Chief Keith Frank, City Engineer Keith Plavec, SRPED Director Mark Rothert MEDIA IN ATTENDANCE: Daily Ledger- John Froehling, Peoria Journal Star-Terry Bibo Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Dan Oaks, Cory Lindsey, Amanda and Cole Atchley, Ron Robinson, Brenda Rothert, Greg Arnett PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY MAUREEN STEIN FROM THE TRININTY LUTHERAN CHURCH ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x CONSENT AGENDA Minutes of Council meeting held August 2, 2011 Minutes of Clerical Committee meeting held August 9th, 2011 Motion and second were made by Alderman Hartford/Pickel to accept the minutes as presented and place them on record. The motion carried by voice vote and was unanimous. BILLS Motion and second were made by Alderman West/Nelson to accept and pay the bills as presented. Discussion took place regarding the IEPA payment for $104,000.00. The payment is for the water improvements paid annually. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. TREASURER'S REPORT Comptroller Caty Campbell Reported: Comptroller Caty Campbell explained the treasurer's report for the month of July. The General Fund surplus at the end of July was $28,875.00 which was down from the 2 $142,535.00 surplus in the month of June. The Water and Sewer fund at the end of July was $185,713.00 which was up from $67,140.00 report for June. The total available cash was $2,082,976.00 which was slightly lower than the past few months due to larger expenses. Motion and second were made by Alderman West/Pasley to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. PUBLIC PARTICIPATION CORY LINDSEY- GARBAGE DEPT HOURS Cory Lindsey addressed the Council regarding issues with the garbage dept. On August 9, 2011 Cory placed additional cans out for collection. Cory explained that not all of the cans were picked up. The staff went around the chain of command and he feels he did not receive the service he pays for. Cory asked why the garbage department employees are only working half days. Cory asked if the Mayor is aware that the garbage department is only working half days and how long the Mayor has been in office. Cory expressed concerns about why the city is paying employees salaries for people only working half days. Mayor Meade informed Cory that he can come up to his office for further discussion. 3 COMMITTEE REPORTS: Finance- Alderman Craig West, Chairman MFT MAINTENANCE PROGRAM-PAVEMENT A bid opening took place with the engineers estimate reported at $282,275.00 Two bids were received for the project and the low bidder was R.A. Cullinan with a bid price of $203,269.35. Due to the bid price coming in lower that estimated approximately $80,000.00 remain. The program includes portions of Avenue A, Birch Street and 5th Avenue. Keith Plavec and Bill Terry recommended adding Spruce Street from Avenue C to Main Street for mill and overlay. This project could be added for an additional cost of $70,000.00 Motion and second were made by Aldermen Nelson/Schenck to add the street to the list. Motion and second were made by Aldermen West/Nelson to accept the low bid from R.A. Cullinan. The total project price including the additional street will be $273,269.35. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 4 MFT STRIPING PROGRAM A bid opening took place with the engineers estimate reported at $26,655.75. One bid was received from Varsity Striping out of Champaign Illinois in the amount of $24,335.00. The project includes a portion of Chestnut Street from 5`h Avenue to 20th Avenue. Motion and second were made by Aldermen West/Nelson to accept the bid from Varsity Striping. Roll Call AYES NAVS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis Alderman Pickel x Alderman Hartford x The motion carried. Legal & Ordinance- Alderman Jeff Fritz, Chairman LICENSE/EASEMENT FOR HARVESTER SIGN Alderman Fritz explained that last week at the committee meeting two issues were brought forward. The first issue was the site concern. The second issue was the coordination with TESKA. Keith Plavec explained that he did not receive information back from TESKA. Keith explained that some discussion took place regarding the mural coming into the downtown. The mural may act as the gateway to the downtown area. Further discussion took place regarding combining a sign for the Harvester Inn sign and a gateway sign to the downtown area, but TESKA has not responded. Motion and second were made by Aldermen Fritz/Nelson to grant an easement for the sign. Attorney Peterson explained that if the Council approves the sign placement they are also approving the variance. 5 Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. Community & Industrial Development- Alderman Jeremy Pasley , Chairman HOTEL/MOTEL TAX MONEY-CHRISTMAS A request of $4000.00 was made to purchase Christmas decorations for the downtown area. Motion and second were made by Aldermen Pasley/West to approve the $4000.00 for the Christmas funds. Alderman Fritz expressed some concerns about how the use of holiday decorations would promote tourism or overnight stays. The expenditures from the hotel/motel tax fund must be used to promote tourism. Attorney Peterson explained that this is appropriate use of the funds since it is tied to the Old Fashioned Christmas Walk. Since the decorations are in the downtown area, they would qualify to be paid out of the hotel/motel tax fund. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 6 BIG READ CEMETERY WALK Aldermen Pasley explained that the Big Read Cemetery Walk will be held on October 3, 2011 at Greenwood Cemetery. Since the City owns Greenwood Cemetery the Council must decide if they want to allow the event to be held in the cemetery. Further discussion took place regarding additional lighting along the walkways to prevent anyone from falling or tripping hazards. Motion and second were made by Aldermen Pasley/Hartford to grant the use of Greenwood Cemetery for the Big Read Cemetery Walk. The motion carried by voice vote and was unanimous;. PROPOSED MINE Alderman Pasley explained that the City would write a letter for support of a public hearing. The letter will only state that a public hearing would be available. Mayor Meade explained that last week the Snowman's discussed a logo for the City of Canton. The approximate cost of the logo would be $5,000.00. The City will need to decide within the next few weeks if the city is going to have one of the logos proposed. Further discussion took place about interchanging the logo and placing the copyright on all versions of the logo. Alderman Fritz suggested having the community involved in a voting process for the style of logo that will be used in Canton. Negotiations, Grievance & Personnel- Alderman Dave Pickel, Chairman Nothing for Council Action COMMUNICATIONS FROM MAYOR: Mayor Meade asked Chief Frank to explain the emergency repair made at the fire department. Chief Frank explained that an aerial on fire engine 2 dropped and fortunately no one was hurt. The most recent test took place in March 2010. Chief Frank stated that all devices are to be tested annually. The bid received is in the amount of $12,090.00 to repair the device. If the part can be rebuilt the price can drop by $3500.00. Chief Frank has an additional bid being sent in today. This will be on next week's agenda for final approval. 7 HYDRANT TESTING The hydrant testing will take place next week. The device will help stop some of the brown sediment that has occurred. The department should be finished with the hydrant testing by the end of October. MANHOLE REPAIR The manhole repair at Main and Vine has been repaired. The street at 15L Avenue and Spruce will be closed until 5:00 tomorrow for a manhole repair. NORTH MAIN Bill Terry explained that a new process is currently taking place that involves recycling old shingles to extract the oil for street repairs. Route 78 will be the first street in the district to have road repairs using this type of process. The repairs will begin on September 14, 2011. PARKEVENTS Mayor Meade said it was nice to see the activity in the park this summer. The Mayor congratulated the Chamber for their involvement. The back to school event was put on by area churches and brought a large crowd to the downtown area. President Obama will in Illinois tomorrow discussing the improvements to roadways, schools and hospitals. It would be nice to see the President in Canton so we can show all of the improvements and growth in Canton. OLD BUSINESS AN ORDINANCE CREATING SECTION 10-15-37 (BUILDING ADDRESS) OF THE CANTON MUNICIPAL CODE (2ND READING) Motion and second were made by Aldermen West/Fritz to approve the ordinance and place it on record. Further discussion took place regarding the purpose of passing the ordinance. The main purpose is to assist in 911 and emergency response calls. Alderman Pasley asked if the numbers should be reflective. Alderman Nelson further explained that some restriction should be place about the type of lettering to be used. Motion and second were made by Aldermen West/Fritz to withdraw the motion. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen West/Fritz to table the ordinance until the next meeting. 8 The motion carried by voice vote and was unanimous. NEW BUSINESS AN ORDINANCE APPROVING THE TERMINATION OF THE CANTON 4-A INDUSTRIAL TAX INCREMENT FINANCING DISTRICT (15T READING) ADJOURNMENT Motion and second were made by Aldermen Hartford/Nelson to adjourn into executive session for the purpose of personnel and pending litigation. The motion carried by voice vote and was unanimous. EXECUTIVE SESSION - TO DISCUSS PERSONNEL AND PENDING LITIGATION r sines~as conducted after the closing of the executive session Diana Tucker, City Clerk Kevin Meade, Mayor 9