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HomeMy WebLinkAbout06-28-2011 Mechanical Committee Minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, June 28, 2011 Donald E. Edwards Way Historic Depot 50 N. 4t" Avenue Canton Il 61520 Aldermen in attendance: Aldermen Schenck, Fritz, West, Nelson, Ellis, Pickel, Hartford, Pasley Aldermen Absent: Staff in attendance: Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, City Attorney Chrissie Peterson, Police Chief Dan Taylor, Fire Chief Keith Frank, Others in attendance: Dan Oaks, Linda Diltz, Ashley Harper, Joe Moore, Phil Fleming, Justin Bull, Scott Stockman Media in attendance: The Daily Ledger John Froehling, Fulton County Democrat Stacey Creasey Video Services by: Joe Ginger Mayor Meade called the meeting to order at 6:30 p.m. Public Safety & Traffic Alderman Jim Hartford, Chairman POLICE REPORT Chief Taylor reported: ? VFW District Meeting- Chief Taylor attended the VFW District Meeting. ? DUT Awards Officer Pollitt/Butler received certificates for exceptional DUI enforcement. ? BeStow Conference-Chief Taylor attended the conference that focused on wellness within the Canton Police department. Chief Taylor also worked on a panel to come up with a wellness philosophy for other municipalities to adopt. The concept is to try to get wellness out in the nation. The Canton police department will start a wellness program from recruitment to retirement. ? Bicycle Patrol Update- The patrol began and is operating very well. The patrol operated during the recent cruise-in. FIRE REPORT Chief Frank presented the monthly fire report. Chief Frank explained that a few inspections have been conducted within the last few weeks for various buildings. A citizen fireworks complaint was received and the complaint was resolved to the Chief's satisfaction. POLICE DEPARTMENT STAFFING- REQUEST TO HIRE TWO OFFICERS AND MAKE ONE TEMPORARY APPOINTMENT. Chief Taylor explained that the police department currently has some staffing issues. The City ordinance calls for 24 police officers. One officer resigned in 2009, and the officer was not replaced due to the economy. Recently the department had one officer that retired, one that will be resigning in August, and another officer that is suspended without pay. The calls have increased this past year and the number of officers in the department has declined. The staffing issues cause a number of concerns within the department including: • Increased sick time • Overtime • Low department attitude Chief Taylor asked for approval to have the police commission hire two officers from the current list. The plan is to have the department up to the full 24 officers that is outlined in the ordinance. If the officer on administration leave does not come back, Chief Taylor would request a temporary appointment for the department. Chief Taylor discussed the possibility of hiring a retired officer with experience as a temporary officer. If the Council decides to hire the two officers they would not be available to the department until the beginning of January. The officers would be required to have the appropriate training. Motion and second were made by Aldermen Hartford/Ellis to send the request to Council to have the commission hire two individuals and investigate the possibility of a temporary appointment. Discussion: Further discussion took place regarding how many employees were currently in the police department budget. Chief Taylor explained the current budget only has 23 employees budgeted. Alderman Schenck expressed concerns about making any modification to the budget to allow for another officer just two months into the new fiscal year. Alderman Fritz explained that he did not see any language in the current contract that prohibits the Deputy Chief from filling a temporary position. Attorney Peterson will provide some additional information on the subject. INTERIM FIRE CHIEF Mayor Meade congratulated Interim Fire Chief Ernie Russell for his service to the City of Canton. Ernie's last day will be this Friday, July 1, 2011. The Public Safety & Traffic Committee adjourned at 6:50p.m. Streets & Garbage Alderman Justin Nelson, Chairman INDUSTRIAL PARK- PARKING ISSUES Alderman Fritz explained that he was approached about the parking situation at the industrial park and some tickets that have been issued. Some clarification needs to be made about no parking. Alderman Fritz asked if the area could be studied and possibly create an area designated for temporary parking for the delivery drivers. Chief Taylor explained that he has received complaints about trailers sitting on the roadway which prevents traffic from getting past the trailers. Keith Plavec suggested talking to Joe Davis. This will be discussed in more detail at the next mechanical committee meeting. JAMMIN FOR JUDE- AUGUST 27, 2011 Alderman Ellis explained that he was approached by Scott Stockman about a fundraiser for St. Jude. Scott explained that the event will be August 27, 2011 to benefit the St Jude's Children's Hospital. The event started out small with some local establishments and a volunteer band and now it has expanded' to 22 acts ranging from blues to Christian music. Approximately 949 confirmed guests are planning on attending the event. The request is to allow Scott to use a portion of the city streets in the downtown area for the event. Elm Street from Main to 15t Avenue would be blocked along with the eastside of the square and would stop at Chestnut Street. Children's activities will be brought in to use in this area. All proceeds of the event will go to St. Jude. The event will begin at 9:OOam in Jones Park, the music and children's activities will begin at 12:00 noon. The park will be closed by 8:OOpm. Scott spoke to one of the local business owners and to Mark Rothert about closing the streets. Attorney Peterson explained that due to the large number of people attending, the City would need to consider City staff to work in providing garbage pickup and police patrol. Alderman Schenck explained that it's great to bring people downtown and the event needs to be coordinated with the Chamber of Commerce, Mark Rothert and the downtown businesses. Motion and second were made by Aldermen Ellis/Hartford sent the request to the Economic Development Committee in two weeks. The motion carried by voice vote and was unanimous. CANTON FOOTBALL FUNDRAISER- BILLY'S TAP/MOORE'S PUB Ashley Harper and Joe Moore explained that the event will be for the Canton Football JFL and the High School Program. The request is to use a small portion of Elm Street and extend to the end of Billy's beer garden. The only business this would affect is Basement de-watering. The event will be from 4:OOpm to 12:00 midnight on Friday July 22, 2011. The event will have an auction and a live band starting at 6:30pm Chief Taylor does not see any safety issues. The City would request certificate of insurance naming the City as additional insurance for the day of the event from both establishments Motion and second were made by Ellis /Schenck to send to Council for consideration with the stipulation of insurance from both establishments. The motion carried. MFT MAINTENANCE PROGRAM Keith Plavec explained that the following streets are being considered for this year's maintenance program. Elm Street from 15t to 5tn Chestnut Street from 15t to 5tn Chestnut Street from 5t" to 2ptn Keith explained that he will look at TIF reimbursement. Avenue A Mill and Overlay on Locust to Vine Birch Street Spot Milling and Overlay on 5th to 11tn Greenwood Cemetery aggregate placement with oil and chip Handicap ramps at two unidentified intersections Sidewalks at Ash street from 1th (N) to 15th (S) and near the intersection of 16th on North Side and 20th Avenue from Ash Street to the school entrance. Bump Milling on Locust Street and South 5tn Concrete materials- setup in situation where city crews completed sidewalk work The total proposed program is in the amount of $377,416.27 with approximately $10,000.00 reimbursed from TIF. The program also includes some sidewalk removal and replacement with $10,000.00 budgeted in the MFT program. Keith explained that four documents need to be approved to work with IDOT. The first is the resolution for maintenance of streets and highways in the amount of $380,000.00. The second is the request for expenditures/authorization of motor fuel tax funds in the amount of $17,885.77. The maintenance program is in the amount of $359,530.50. The third form is the municipal estimate of maintenance cost which identifies each area to receive improvements. The final is the maintenance to be performed by an engineer. City Administrator Jim Snider explained that this is an annual procedure. Motion and second were made by Aldermen Schenck/Hartford to forward all four forms to Council for consideration The motion carried. STOP SIGN AT 9T" & OAK- PUBLIC COMMENT Jeff Workman discussed the need for the stop sign at 9th and Oak. Jeff explained that multiple problems have come up with this area. Jeff was previously told that "T" intersections generally would not have stop signs. The area is dangerous and a stop sign could prevent problems with the bus drop off area. The police department did look at the area and recommends having a stop sign placed at 9th and Oak. The second reading of the ordinance will take place next week. Lon~wood Court and Park Plaza Alderman Pickel was approached by a resident about a concern on longwood Court and Park Plaza. The street signs identifying the streets are missing in this area and residents would like to have the signs replaced. City Administrator Jim Snider will follow up. The Streets & Garbage Committee adjourned at 7:25 p.m. Lake, Buildings & Grounds Alderman Eric Schenck, Chairman CANTON LAKE BAIT SHOP PROPOSAL-JUSTIN BULL Justin Bull discussed his proposal to have a bait and tackle store or shop for Canton Lake Beach. The name of the shop would be Lakeside Bait and Tackle. The operational hours would be from 5:00 am to 8:OOpm. Water service and electricity would be required at the current building. The building needs several other improvements such as a new roof and a new door. Keith Plavec is currently performing research to see what the approximate cost would be to make the improvements to the building. Alderman Schenck explained that the Council needs to decide if improvements should be made to the existing buildings for some type of business purpose. Justin is currently the only person that has approached the City about using the buildings. Keith Plavec will come back with approximate costs for the improvements. Further discussion took place about a possible lease or an agreement for lustin to use the building. The Council will first review the costs for improvements before a lease is considered. The City will research the cost for lighting around the building. Motion and second were made by Aldermen Schenck/Hartford to forward to Council for further discussion. The motion carried by voice vote and was unanimous. SIDEWALK PROGRAM Keith explained that the sidewalk on the eastside of the square between the two buildings and the parking lot in the rear is being considered. Bids should take place at the end of July. Concrete will be used for the sidewalks. The Lake, Buildings & Grounds Committee adjourned at 7:46 pm Public Works, Water & Sewer Alderman Gerald Ellis, Chairman MOSQUITO SPRAYING Alderman Ellis read the following letter: Due to a high mosquito count the City of Canton will once again begin spraying in their effort to reduce the mosquito population. This is a proactive approach and no cause for alarm. The spraying will begin at dusk Tuesday, June 28, 2011 thru Saturday, July 2, 2011 and will follow closely to the garbage route schedule with the exception of Monday's route being sprayed on Saturday evening. The area along North 4th Avenue will also be sprayed on Saturday night. The spray is administered by an ULV machine which puts out fine droplets of natural pyrethrin, an adulticide with a low level of toxicity that is proven to be a safe and effective way towards elimination of many pests including mosquitoes. The City does recommend that even with the low toxicity, that residents avoid direct contact with the spray. For more information on the product used and spraying schedule you can contact the public works department at 309-647- 5022. WWTP SECONDARY CLARIFIERS PROJECT APPLICATION FOR PAYMENT NO 9 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $28,801.15 Keith Plavec explained the project will be 99% complete and will be paid from the bond funds. luly 29 is the final completion date. Motion and second were made by Aldermen Ellis/Schenck to send to Council for consideration. The motion carried. WWTP SECONDARY CLARIFIERS PROJECT CHANGE ORDER NO 5 FROM LEANDER CONSTRUCTION Keith Plavec explained the change order is for $4,374.11. Motion and second were made by Aldermen Ellis/Schenck to send to Council for consideration. The motion carried. DEMOLITION OF DWELLING AT 456 SOUTH AVENUE B INVOICE #4327 FROM CHUCK KINSEL TRUCKING AND EXCAVATING IN THE AMOUNT OF $8,500.00 Keith Plavec explained that the 456 South Avenue B is complete. 408 Johnson Court should be completed in 1uly. This will be paid from the general fund. Motion and second were made by Aldermen Ellis/Hartford to send to Council for consideration. The motion carried. CHESTNUT STREET EXTENSION APPLICATION FOR PAYMENT NO 2 FROM OTTO BAUM INC IN THE AMOUNT OF 589,060.31 Keith Plavec explained that this should be completed by August 29, 2011 in the amount of $89.060.31. The project is 65% comptete and will be paid from Grants and City TIF. Motion and second were made by Aldermen Ellis/Nelson to send to Council for consideration. The motion carried 3R0 AVENUE IMPROVEMENT APPLICATION FOR PAYMENT NO 9 FROM OTTO BAUM, INC. IN THE AMOU9NT OF $172,140.22 Keith Plavec explained that the work remaining is the Maple Street extension. The project is 99% complete. Keith will provide the breakdown to the City Treasurer. A 10% retainer is currently on file. Motion and second were made by Aldermen Ellis/Hartford to send to Council for consideration. The motion carried CITY HALL GENERATOR WALL APPLICATION FOR PAYMENT NO 2 FROM OTTO BAUM. INC. Keith Plavec explained that a pay request was not submitted. CITY HALL GENERATOR WALL GATE Keith Plavec explained that he received a design for a gate at the generator wall. The bid was $5,051.81 from Illinois Valley Fabricators. Otto Baum would hang the doors. A company in East Peoria- Steam IronWorks also submitted a quote, however the design is not as good as the design from Illinois Valley Fabricators. Alderman Fritz asked why this was not brought up with the original proposal. Keith Plavec explained that this was previously budgeted. Approximately $9,000.00 was originally budgeted for the gate. Motion and second were made by Aldermen Ellis/Hartford to send to Council for consideration. The motion carried KINSEL EXCAVATING INVOICES Keith Plavec explained that two invoices were received from Kinsel Excavating as part of the long term control program plan. Two properties were completed: 129 East Ash $4,267.71 676 North 8th Avenue $1,200.00 Both projects are completed. Motion and second were made by Aldermen Ellis/Hartford to forward the two invoices to Council for consideration. ADJOURNMENT Motion and second was made by Alderman Nelson/Ellis to adjourn to executive session for the purpose of personnel. The motion carried. No further discussion took place in open session. ~ tiral Qt~mittee adjourned at 8:06pm , ' ~Qi.~u c <e r City Clerk