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Home My WebLink About03-15-2011 Council Meeting Minutes A regular meeting of the Canton City Council was heid on March 15, 2011 in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Aldermen Larry Sarff, Eric Schenck, Jim Hartford, Dave Pickel, Jorge Rivero and Gerald Ellis, Craig West Aldermen absent: Alderman Rick Reed Staff in attendance: City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, ESDA Director Phil Fleming, Bob Clogg Media in attendance: Daily Ledger- John Froehling, Video Services Joe Ginger Others in the audience: Firefighter Jay Smith, Dan Oaks PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY JIM SNIDER, CITY ADMINISTRATOR ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed X Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x CONSENT AGENDA Minutes of Council meetin~ held March 1. 2011 Minutes of Mechanical Committee meetin~ held March 8. 2011 Motion and second were made by Alderman Hartford/Pickel to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. Bills Motion and second were made by Aldermen West/Ellis to approve the bills as presented. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed X Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. Treasurer's Report Motion and second were made by Aldermen Sarff/Rivero to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Finance- Alderman Eric Schenck FY 2009-2010 Audit Motion and second were made by Aldermen Schenck /Pickel to accept the audit findings as presented and place the audit on file. The motion carried by voice vote and was unanimous. FY 2011-2012 General Fund Budget Review City Administrator Jim Snider discussed in more detail the general fund revenue and expenditures. The deficit was $365,000.00 and additional ideas are being considered to lower the deficit down to $111,461.00. The attached memo was discussed to reflect the changes proposed in the budget. • Citv Administrator Recommended Adiustments: I am recommending the following adjustments to the General Fund Budget totaling $254,195. This still (eaves a budget shortfall of 111467: 1. $45,000 - Cost of Generator Wall paid out of FY2010-2011 Budget. 2. $13,000- Savings with ADP by going to by-weekly pay periods. 3. $8,000 - reduce acct 51-425 Utilities in the Police Budget to reflect actual trend. 4. $22,000 - remove the Director's Training Room renovation from the Police Capital Budget. 5. $3,400 of $6800 expense to be paid out of General Fund, the other half from the DUI Fund. 6. $41,795 - reduce the overtime line item in the Fire Operating Budget to $100,000 to reflect current trend. 7. $21,000 - remove the Life Pak 12 EKG monitors from the Fire Capital Budget. 8. $55,000 - reduce the Street Department's request for a dump truck and earmark $55,000 toward the purchase in FY 2011-2012. 9. $45,000 - Savings by collaborating with Fulton County for ESDA services. Phil Fleming has submitted the attached revised proposed ESDA operating budget in the amount of $40,988. This is this is $12,202 less than proposed last week, but still $21,365 more than last year's budget. The Fulton County ESDA has provided us the attached conceptual proposal similar to last year in the amount of $3600 annually. I have allowed for additional utility related costs to remain in the budget as well for the use of our facilities. The projected FY 2011-2012 General Fund Budget shortfall of $111,467 can be addressed by: 1. Fund the remaining deficit with the FY 2010-2011 forecasted surplus estimated to be at $352,415. 2. Cut additional amounts from the General Fund. 3. Fund the remaining deficit with General Fund Reserves. 4. A combination of the above three options. • Wa~es; Salary numbers represent a 2.5% increase for all employees in light of the recent settlement of the AFSME Contract reflecting this percentage increase. The wage numbers also reflect the same increase for all full-time non union employees retroactive to May 1, 2010 (outlined below, except for Mayor's Secretary who received higher percentage increase in 2010 due to additional job duties). This will require an amended salary resolution should it be approved by Council in the Budget. Name Position 2011 Salarv Chrissie Peterson City Attorney $84,276 Jim Snider City Administrator $84,050 Clif 0'Brien Public Works Director $80,772 Dan Taylor Chief of Police $76,540 William Terry System Maintenance Supt. $58,297 1oe Carruthers Wastewater Supt. $58,297 Greg Pollitt Water Department Supt. $58,297 Katy Campbell Comptroller $45,000 M ayor/Ad m./Att. Carol Kohler Secretary $30,294 The Deputy Chief Salary was not included above, but City Administrator Jim Snider stated that the 2011 salary for the Deputy Chief would be $70,397.00. City Administrator Jim Snider explained that a salary resolution would need to be adopted if the Council decides to approve the salaries. City Administrator Jim Snider explained that the sidewalk program that was previously discussed is a residential program. The City has a developer that is interested in getting help with a sidewalk for a new business. City Administrator 1im Snider asked the individual to approach the Council to see if they could be considered to participate in the sidewalk program. • Water & Wastewater Bud~eted Revenues: We are continuing to see a decline in water sales over the past few years. This can be mostly tied to conservation due to the economic downturn over the same period. I highlighted in yellow and green the revenue items which show up on the utility bill. • FY10-11 W&S Bud~et Review Sheet: The proposed budget shows a small operating surplus of $53,936. Our current water & sewer rate structure does not have an inflation adjustment built into the rates. With increased wage, benefit and chemical cost inevitable in the future, we will definitely have to address the level of our rates in the next year or two. • Lake Develoament Budeet: We are forecasting an operating deficit of $3,914. $14,660 is budget for Capital to pay for our 20% match on a$73,300 DNR Grant Application. • Remainin~ Fund Accounts Review: Provided to you separately from the bound budget book, is a report of our remaining Fund Accounts. Of note are the funds which are funded by the annual tax levy. Please advise if you have any questions. Motion and second were made by Aldermen Schenck/Sarff to adopt the nine areas fisted in the above memo for the budget adjustments and add an additional item to remove the siren and incorporate the adjustments into the budget. Discussion: Alderman Hartford expressed concerns regarding deleting the ESDA program and giving this to the county. Alderman Hartford feels it is wrong to try to eliminate the City ESDA program, and it is important to keep the Canton ESDA in force for our community. Alderman Hartford further explained that it would be detrimental to wards three and four not to provide the same siren and safety measures for the rest of the community that is provided by having adequate sirens in place. The City needs to pay for the siren out of this year's funds and not place it in the new budget. Amended Motion and second were made by Aldermen Hartford/West to have item # 9 left in the budget but it would be negotiated at a lower budget. The siren would be paid out of this year's funds and not placed in the new budget. Alderman Schenck explained that his goal is to have a balanced budget, and he plans on voting against Alderman Hartford's amended motion. This motion will only allow the budget to be amended, but the final vote on the budget will not take place until April. Alderman Pickel agrees that the City needs to have the siren paid out of this year's funds, but he also thinks the City could look at other options for the ESDA program. Roll call for Amended Motion ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed X Alderman Schenck X Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. Roll call for original motion which includes the amended motion. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed X Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. Meeting Date Change City Administrator Jim Snider explained that the City will discuss the possibility of changing the meeting date currently scheduled for April 5, 2011 to either March 29, 2011 or April 6, 2011 due to the upcoming City election. The budget needs to be passed in April and will require two readings. A decision will be made and announced for the meeting date. Leaal and Ordinance- Alderman Dave Pickel Communitv and Industrial Develoament- A/derman Jorpe Rivero Neaotiations, Grievance and Personnel- A/derman Larrv Sarff Chairman COMMUNICATIONS FROM MAYOR KEVIN R MEADE Street Sweeper Update Public Works Director Clif 0'Brien explained that the street sweeper was delivered to Key Equipment in St. Louis last week for repairs. The items are all covered by the warranty and should be back by Friday. The sweeper will be put back into operation once it is finished with the repairs. Big Brother Big Sister Program Mayor Meade discussed the Big/Brother Big Sister program and is in support of the program coming into Canton. Mayor Meade congratulated Alderman Rivero for his participation in the program. Transportation Grants Transportation Grants-Due to the county board efforts the rural transportation program will be very beneficial for transportation service. The first bus is operational, additional funding is being researched for additional buses. City Election Date The City election date is April 5, 2011. Since March has a 5th Tuesday the City could decide to move the meeting date to the 5th Tuesday, or the City could move this to the 6th of April. The decision will be made next week. OLD BUSINESS: AN ORDINANCE REZONING PROPERTY ON CHESTNUT STREET FROM AN R-4 ZONING CLASSIFICATION TO A B-2 ZONING CLASSIFICATION (2ND READING) #2028 Motion and second were made by Aldermen West/Hartford to piace the ordinance on file. Roll call: ROLL CALL Ves No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. NEW BUSINESS: A RESOLUTION OF THE COUNCIL OF THE CITY OF CANTON APPROVING A SEPERATION AGREEMENT AND GENERAL RELEASE BETWEEN THE CITY OF CANTON AND CLIFFORD 0'BRIEN. # 3953 Motion and second were made by Aldermen Sarff/Hartford to approve the resolution and place it on file. ROLL CALL Yes ~ No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried by voice vote and was unanimous ADJOURNMENT Motion and second were made by Aldermen Rivero/Hartford to go into executive session for the purpose of: POLICE, FIRE, PUBLIC WORKS NEGOTIONS, PERSONNEL AND PENDING LITIGATION. Mayor Kevin R. Meade ~ City erk Diana Tucker