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HomeMy WebLinkAbout07-17-1984 Council Minutes 121 A regular meeting of the Canton City Council was held on July 17th, 1984 in council chambers. PLEnGE OF ALLEGTANCE OPENED THE MEETING FOLLOWED BY THE INVOQATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Edwards asked for roll call at 6:30 p.m. Present: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May, Horr. Absent: - Alderman Hammond, ; MINUTES OF JULY 3RD MEETING, Motion by Alderman Carl, second by Alderman Savill, the minutes of July 3rd be accepted and placed on file. Voice vote, motion carried. BILLS FOR JULY, Motion by Alderman Kovachevich, second by Alderman Horr all bills be paid. Discussion. A bill from U.S.F,& G, for $1,920.00 be added to the list of bills to be paid under the Water Department. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kova~hevich, NAYS: None. Motion carried. ~ COMMI'TTEE REPORTS: ~ (~J Finance. W Council Action ~ Motion by Alderman Kovachevich, second by Alderman Sarff, the chief a of Police be allowed to purchase a new police car from Orland Park in the amount of $10,500.00. Discussion. This is to be paid out of Revenue Sharing. Roll call, AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May, Horr. NAYS: None. Motion carried. Motion by Alderman Kovachevich, second by Alderman Savill, the construction of a new street on East Chestnut St. (Scripps Building) not to exceed $20,000.00 and paid from Tax Increment and the Public Benefit Fund and to hire additional labor, if needed, with that cost too come from the $20,000.00 expenditure. Discussion. Cliff Sag- aser City Engineer said that the committee selected to have angle parking on both sides of the street. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Motion by Alderman Horr, second by Alderman May, that Ray Hartle be allowed ~o purchase 30 gallons of Mosquito spray at a cost of $500.00. Discussion. Roll call. AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May, Horr. NAYS: None. Motlon carried. 7 ayes 0 nays 1 absent. Legal & Ordinance. Council Action None. Community Development. Council Action None. Negotiations, Grievance & Personnel. Council Action Motion by Alderman Sarff, second by Alderman Savill, to allow payments from the City's insurance to be made regardless of what they had on supplemental type of insurance. Discussion. Pat Wright City Treas- urer said this is a personal medical policy they carry on their own. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. Motion by Alderman Sarff, second by Alderman Horr, that Rick Tieken be allowed to be paid at the category 2 rate and be retroactivE to July 9th. Roll call. AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May, Horr. NAYS: None. Motion carried. 122 CONTINUED JULY 17TH, 1984 COMMUNICATIONS FROM DAVE DORGA~J - COMMUNITY DEVELOPMENT DIRECTOR AND BUDGET ADMINISTRATOR. Motion by Alderman Carl, second by Alderman Sarff, to negotiate a settlement that $325.00 be alloted and the Community Development Director at his discretion pay thi5 for the best interest of the City to Glanda Churchill. biscussion. Alderman Carl would like the check payable to the contractor. Mayor Edwards suggested the check be made payable to the paint store and to Mrs. Churchill. Roll call. AYES: Aldermen Kov- achevich, Savill, Sarff, Workman, Carl, May, Horr. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Motion by Alderman Carl, second by Alderman May, the name of the 88 acres in the industrial park be known as "En~erprise Industrial District." Discussion. Dave Dorgan said that the things that I would try to budget for in our letting down of our Hud funds would be for a sign. Voice vote, motion carried. A tentative agreement was reached with the Public Works union. An~ emergen~y light was given to Dave Dorgan's office for the council chambers, by an anonymous donor. Motion by Alderman Carl, second by Alderman Sarff, Dave Dorgan be instructed to get quotes for surveying property the City's selling in the industrial park. Voice vote, motion carried. Still trying to get clearance on our 1980 Hud audit, there were eleven items of valuation in my report, as of today I have cleared six of the eleven. COMMUNICATIONS FROM CLIFF SAGASER - CITY ENGINEER. Two members of Crawford, Murphy & Tilly, Charles Ritchey and Gary Heinking. Gary ; told council that at a couple of council meetings ago we were given direction to proceed with the permits for the mailing of the Division of Water Resources permit for the West side project. Were working on the core reviews and anticipate that will submit the pro- ject 1& 2 b~ck into the EPA for this construction permit on the 25th of July. During the,time the project was se~ aside the Illinois EPA made a study of the Big Creek and has decided to delete the requirements for nitrification of ammonia nitrogen on the West side plant which will reduce the project, by $880,000. The operation and maintenance cost will be reduced by $68,500. per year, these numbers are based upon the estimates that were presented with the facilities plan. One thing that should be realized is, all that $880,00. construction cost we did do, a considerable amount of engineering work on that would have to be abandon. The state is going to send us a letter on this from the director's office saying they will want a revised basis of design and revisions in the facility plan. This will require some engineering work and its something we have to do to stay in the program. I have a pre- liminary cost arranged for that work, which is estimated at between $4,500, and $5,500, in engineering work. I ask if we could get some grant money for that and the preliminary indication was that they had had closed out our step 1 grant. But we will have to make a revi- sion of the step 1 report deleting the aeration tanks, diversion construction, there's a considerable amount of piping, it will be reduced, the amount of site work will be reduced, the plant roads will be reduced, the amount of electrical reports will be reduced. This decision by the Illinois EPA clears the way to complete the design. The schedule of the work and the way that the Illinois Legislation is set up, Canton would have to have all reports by the first of the year. They have indicated to us, that they want the plans in house by November lst. 123 CONTINUED JULY 17TH, 1984 The financing has to be assured by the first of the year. They will further require that they varify all property rights and easements before that time. We should try for complete condem- nation or by securing ~he easemer~ts by the first of December. They will require we update the user charge system and revise and update sewer use ordinance before the first of the year. ~e would like to receive authorization to revise the facility plan. And, we would like to have your authori~ation to proceed on the design of the rest of the facility. Mayor Edwards asked if we said to the EPA that were going back to the voters in November with a$500,000. referendum to finish this job, will they accept that as our intentions? Gary Heinking said that he thinks so. Mayor Edwards said we should give Crawford, Murphy & Tilly the okay to finish the design and make a commitment to get our ease- ~ m~nts, Motion by Alderman Carl, to author~ize the expenditure of $5,500. ~ and recommend that the Finance Committee look at figures the city (U engineer might furnish them. Motion died for a lack of second. W Gary wants to complete the design of the plan and that we revise ~ the step 1 facility plan. Q Motion by Alderman Carl, second by Alderman Sarff, to get the engineering started and to have the city engineer get cost for making cuts. Roll call. AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Carl, May, Horr. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Motion by Alderman Horr, second by A1derman May that a peti~ion protesting the loud noises and vibrations from heavy truck traffic on State Route 9 at East Elm and Fifth Avenue be accepted and placed on file. Discussion. Copies of the petition to be mailed to Illinois Department of Transportation, State Representative Tom Homer, and State Senator Richard Luft. Voice vote, motion carried. Pe~ition being #440. Motion by Alderman Kovachevich, second by Alderman Savill, a peti- tion requesting swift and immediate steps to cause certain neigh- borhood nuisances to be abated, specifically health and trash haz- ards at 665 N. 6th Avenue and noise nuisance at 546 N. 6th Avenue. Alderman Kovachevich would like a copy given to the police chief. Voice vote, motion carried. Petition being #441. COMMUNICATIONS FROM MAYOR EDWARDS. On July 12th I submitted a report concerning the fire department investigation. I would like to place this report on file. Motion by Alderman Sarff, second by Alderman Savill, to place the report on file. Voice vote, motion carried. I have been working with the Chamber of Commerce doing some work in the downtown. We've always had a target block, from White Court to First Avenue on the South side, its the worse sidewalk in the downtown. Its the intention of the Industrial Committee from the chamber and to do something to plant a seed of pride in that area. I've asked each one of tRe property owners if they would partici- pate with us in a sidewalk repair of this b.lock. I've asked them ~ if they would pay 1/3 of the cost of repairing sidewalks and curbs, not to exceed $10.00 per running foot in fro~t of their stores. I'm asking that we do participate, and I'm estimating that the city's cost will be no more then $5,000., and to take bids on it and 1) replace the cement and the curbs with cement. 2) And cover it with a material such as this, Motion by Alderman Workman, second by Alderman May, to advertise for bids and the bids be advertised for August 7th. Roll ca]1. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. The Finance Committee should look at getting caught up and make a payment on the Soldwedel lot. 124 CONTINUED JULY 17TH, 1984 OLn BUSINESS: ORDINANCE - ESTABLISHING CHAPTER 18, TITLE 1. RELATING TO THE PURCHASE OF MUNICIPAL SUPPLIES, EQUIPMENT, VEHICLES AND OTH~R ITEN~S OF PERSONAL PROPERTY THROUGH A C01~1PETITIVE BIDDING PROCESS, Second reading, read by title. Motion by Alderman Sarff, sec- ond by Alderman Workman, the ordinance be placed on its passage, as amended. Roll call. AYES: Aldermen Horr, May, Carl, Work- man, Sarff, Savill, Kovachevich~ NAYS: None, Motion carried. 7 ayes 0 nays 1 absent. Ordinance being #1032. ORDINANCE - ANNUAL APPROPRIATION ORDINANCE. Second reading, read by title. Motion by Alderman Kovachevich, seoncd by Alderman Sarff, the ordinance be placed on its passage as amended, Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. 7 ayes 0 nays 1 ab- sent. Ordinance being #1033. NEW BUSINESS: ORDINANCE - PROVIDTNG FOR THE ISSUANCE OF $350,000 SEWER BONDS, SERIES 1984, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE FAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS. Thomas A. Wingader from the Lasalle National Bank stated that sealed bids were received today in connec~ion with the $350,000 sewer. Two bids were received, the low bid from Croake, Roberts, Inc. of Chicago, at a net effect of interest rate of 10.1051%. The second bid was received from Columbian Securities at a net effect of interest rate of 10.30475%. At this market, I believe the bid of Croake, Roberts Inc, is a reasonable bid. Dave Dorgan Community Development Director felt comfortable with the bid and felt it was a fair market bid. Motion by Alderman Kovachevich, second by Alderman May, to accept the low bid of Croake, Roberts Inc. Discussion. Alderman Sarff asked if this is basically for the engineering fees? Dave Dorgan said we have over $250,OOO.in engineering fees, plus miscellaneous legal cost. Bond counsel: feels it should be paid out of this issue. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. Jim Malmgren City Attorr~ey said that the ordinance was prepared by Chapman and Cutler of Chicago, and appears to be a fairly standard type ordinance. On page 4 the blanks will be filled in by the City Clerk inserting the number for the ordinance. On page 5 you now have the information available to the rates. The year's 1986 and thru 1989 will be at the rate of 102%. The year 1990 will be at the rate of 9z% and the year's 1991 and 1992 at the rate of 10%. On page 16 the blank spaces for the dollar amounts are $106,604.1], second blank $80,500; third blank, $75,250.; fourth blank, $70,000.; fifth blank, $64,750.; sixth blank, $60,000.; seventh blank, $55,000. On page 18 there are 3 blank spaces, the first two blank spaces insert the words Croake, Roberts, Inc. Chicago, I1.; the third blank which has a dollar sign, insert the number zero. On page 19 of the arb- ritation, subparagraph A in the first blank insert the amount of $250,000., in subparagraph B insert the amount of $340,000. Motion by Alderman Sarff, second b9 Alderman May, to suspend the rules for the purpose of passage of the ordinance. Roll call. AYES: Aldermen Kovachevich, Savill, Sarff, Workman, Cari, May. NAYS: Alderman Horr. Motion carried. Motion by Alderman Sarff, second by Alderman Savill, the ordinance be placed on its passage. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Savill, Kovachevich. NAYS: None. Motion carried. Ordinance being #1031. 125 CONTINUED JULY 17TH, 1984 RESOLUTION - APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND THE FIRM OF PRECISION ENERGY SYSTEMS, INC. First reading, read by title. Mr. Juracek has some new plans. He told council that two weeks ago he presented a very preliminary plan of the building which was proposed to construct the industrial facility in section 23. This is the next step in the planning, this is the preliminary design before the final design. This building will be reviewed by the city engineer before we finalize it and then it will be ready for construction, We are still interested in section 23 of the industrial park, consisting of 4.1/6 acres. We have reached an tentative agreement based upon the councils approval of all conditions leveled on us for purchase of the property by the city. Discussion. Jim Malmgren City Attorney went thru ~he agreement, He said Dave Dorgan Community Deve- lopment Director will be certifying to the city council the num- ber of those jobs, and his decision will be final as to how many jobs there are. The buyer agrees to place with the city in escrow a good and sufficient quit claim deed, which will hold, so in the ~ event they default we will be able to file the deed. The one N paragraph says that were going to have sewer and water available to them not later then September 30th, 1984. W Alderman Carl said if were going to have water and sewer by a time m certain, were going to quite an expense providing water arid sewer Q there and I'm sure they have every intention of putting a building up. So I think we should have some assurance that were conveying this immediately. Jim Malmgren City Attorney said the completion date inserted is a good idea. We should have a provision saying that PES interest in this agreement shall not be assign without our written consent, until such time as you take title. Jim Malmgren said to add to the agreement-construction is to be completed on phase 1 not later then July 17th, 1985. Also, none assign availability during the terms of the agreement. Motion by Alderman Sarff, second by Alderman Savill, the resolution be adopted. Discussion, Mr. Juracek said the first jobs will be construction jobs, Roll call. AYES: Aldermen May, Carl, Workman, Sarff, Savill, Kovachevich, Mayor Edwards. NAYS: Alderman Horr. Motion carried. 7 ayes 1 nay 1 absent. Resolution being #1039. ORDINANCE - pROVIDING FOR THE USE OF PUBLIC BENEFIT TAX FUNDS IN THE CONSTRUCTION OF A NEW STREET, SIDEWALKS, AND APPURTENANCES OVER AND ACROSS THE SCRTPPS LOT, First reading, read by title. ORDINANCE - PROHIBITING PARKING ON THE WEST SIDE OF SOUTH AVENUE "F" BETWEEN WEST WALNUT STREET AND WEST RAY STREET. First reading, read by title. BIDS - BRICK WALL FOR BECKNER'S BUILDING. Motion by Alderman Kov- achevich, secnnd by Alderman Sarff, the bids be opened. Voice vote, motion carried. Bidder being Otto Baum and Sons, Inc, total bid $10,720., secured by a personal check for $107.00. Cliff Sag- aser City Engineer said they called him today and thought they had made a mistake and had made a deposit of only 1%. I talked to the city attorney and after talking with him they could make a check out for the additional 9% and postmarked before the close of today, it would be acceptable by council. Mayor Edwards said he would recommend we award the bid since we only have ~ne bidder. Motion by Alderman Workman, secand by Alderman Sarff, the bid be awarded to Otto Baum and Sons, Inc. Ald~rman Warkman said that Mr. Beckner was very happy with the original plan of not covering the steel beams. Cliff Sagaser City Engineer said he never intended ta cover the steel beams. Mr. Beckner, according to Alderman May wants the steel beams covered or he won't have it done. Mayor Edwards said its not his wall, its the City of Canton's. Mayor Edwards said the one way aut of this is to accept the bid and to instruct the city engineer to negotiate the covering of the steel beams, and if Mr. Beckner wants to pay the difference let him. Ray Hartle said we did not construct the foot- ings to haandle this. Alderman Sarff withdrew his second. f26 CONTINUED JULY 17TH, 1984 The motion by Alderman Workman should now read, the bid be awarded to Otto Baum and Sons, Inc. and allow Mr, Beckner to cover the steel beams at his expense, second by Alderman Carl. Motion by Alderman May, the motion be amended that Mr. Beckner be at the meeting next Tuesday night. Alderman Workman with- drew his motion, and second concurred. Niotion by Alderman May, the city pay for the covering of the steel beams. Discussion. Alderman Carl questioned the motion, we would have to have new bids. Alderman Carl said if we agree to do it we pay for it from the general fund. Motion by Alderman Carl, second by Alderman Savill, the bid of Otto Baum and Sons, Inc, be accepted. Roll call. AYES: Alder- men Kovachevich, Savill, Sarff, Workman, May, Horr. NAYS: None. Motion carried. Motion by Alderman May, second by Alderman Sarff, the steel beams be covered with brick on the Beckner wall and not to ~xceed $2,000. and paid out of the general fund. Discussion. Alderman Kovachevich said he would not approve the spending of the money for this expenditure. Roll call. AYES: Aldermen May, Sarff, NAYS: Aldermen Horr, Carl, Workman, Savill, Kovachevich. Motion defeated. 2 ayes 5 nays 1 absent. ORDINANCE - GRANTTNG A SPECIAL USE PERMIT FOR THE OPERATION OF A ONE CHAIR BEAUTY SHOP AT 160 STONEGATE DRIVE. First reading, read by title. ORDINANCE - GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A ONE CHAIR BARBER SHOP AT 709 E. CHESTNUT STREET. First reading, read by title. ADJOURNMENT: Motion by Alderman Kovachevich, second by Alderman Savill, to adjourn. Voice vote, motion carried. Council adjourn- ed at 9:05 p.m. G ~ t~=i:-~w~L•Z~L~ 1 L.~6/G ' ITY CLERK ~ ~ ' , APPROVED. - ' ! ~ MAYOR