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HomeMy WebLinkAbout01-19-1988 Council Minutes 311 A regular meeting of the Canton City Council was held on January 19, 1988 in Council Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY ALDERMAN KEVIN MEADE. Mayor Edwards asked for roll call at 6:30 p.m. Present were: Aldermen Kovachevich, Zilly, Steck, Meade, May, and Chapman. Absent were: Alderman Sarff and Alderman Bohler. Mayor Edwards announced that Alderman Bohler's wife gave birth to a baby girl this morning, and offered congratulations to them. MINUTES OF DECEMBER 17, 1987 MEETING. A correction to these minutes on page 295 should read $2,000,000. instead of $2,000. Motion by Alderman Zilly, second by Alderman May to accept and place the minutes on file as corrected. Voice vote, motion carried. MINUTES OF DECEMBER 31, 1987 SPECIAL MEETING. Motion by 0 Alderman May, second by Alderman Steck the minutes be ~ accepted and placed on file. Voice vote, motion carried. ~ = MINUTES OF JANUARY 5, 1988 MEETING. Motion by Alderman ~ Steck, second by Alderman Zilly the minutes be accepted a and placed on file. Voice vote, motion carried. BILLS FOR DECEMBER 1987. Motion by Alderman Kovachevich, second by Alderman Zilly, all bills properly approved be paid. Roll call. AYES: Aldermen Chapman, May, Meade, Steck, Zilly, Kovachevich. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. COMMUNICATIONS FROM DAVID LEEZER--COMMUNITY DEVELOPMENT DIRECTOR AND BUDGET ADMINISTRATOR. Jim Burke from IPRI gave a report on recent developments at the plant. He has been meeting in Chicago with attorneys and investment bankers. He said he has gone 20 weeks without a salary and wants to assure us that he is committed in getting the company turned around. Mr. Burke read a letter dated January 4th from an interested company. There is also a company in Tampa, Florida that is interested in purchasing plastics. Dave Leezer mentioned that he also received a phone call from an interested firm wanting to purchase a large quantity of plastics. Alderman Zilly said that her committee had an item regarding IPRI that required council action and would like to take this up while Mr. Burke is present. Motion by Alderman Zilly, second by Alderman Kovachevich to institute the penalties on late payments as described in the loan documents with IPRI. Discussion. Mr. Burke said he could not fault city council for instituting the penalty. He feels it is a reasonable amount. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Meade, May, Chapman. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Dave Leezer said the City of Canton will be host to the Illinois Enterprise Zone Association meeting on January 29, 1988. It will begin at 11:00 a.m. at the city building. Public is invited. 3.1~ CONTINUED January 19, 1988 COMMUNICATIONS FROM CLIFF SAGASER--CITY ENGINEER. Cliff stated that the contractor on the lake project has been working even in this bad weather. The pipe is through the dam and laying horizontally. Soil has been tamped back with 2 different pieces of equipment so there should be no concern because of the rain. The contractor, Slack Excavating, brought Cliff a proposed pay estimate stating the amount of work completed. It was not brought in time for the committee meeting, so Cliff brought it to council's attention for consideration tonight. The pay estimate is no more than $32,760, and we would retain l00 of that. Cliff asks that payment on this second pay estimate not be made until the D.O.T. has reimbursed us for making the first payment. We do have funds for the first payment, although it has not yet been paid. Motion by Alderman Chapman, second by Alderman May to authroize the pay estimate of Slack's Excavating for $32,760. less 10% retainer. Roll call. AYES: Aldermen Chapman, May, Meade, Steck, Zilly, Kovachevich. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Cliff also said that Hillyer Excavating Co. has started Project #4 in the area of the sewer plant. COMMITTEE REPORTS: Finance. Council Action. Alderman Kovachevich asked Dave Leezer about the personal computers. Dave said he had not yet checked with the school district or the state. Motion by Alderman Zilly, second by Alderman Steck to hold the computer purchase over for the Clerical Committee. Voice vote, motion carried. Alderman Steck asked if Glenn Phillips could attend the next Clerical Committee meeting to answer questions about the computers. It was decided that even though Mr. Phillips has a quote in on a computer, he would be free to attend since they are open meetings. Motion by Alderman Kovachevich, second by Alderman Zilly to offer the proposal to MSD to treat their supernatant with standard rates to be charged for users outside the city limits. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Meade, May, Chapman. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Zilly to authorize Police Chief Bob Molleck to negotiate for the purchase of a new police car. Voice vote, motion carried. Chief Molleck stated he hoped to have a complete report and recommendation for the committee next month. Motion by Alderman Kovachevich, second by Alderman Steck to approve a change order for Heinz Construction in the amount of an increase of $932.00. Roll call. AYES: Aldermen Chapman, May, Meade, Steck, Zilly, Kovachevich. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Zilly to approve a pay estimate for Heinz Construction in the amount of $323,049.53 for the sewer treatment plant project. Roll call. AYES: Aldermen Kovachevich, Zilly, Steck, Meade, May, Chapman. NAYS: None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Discussion. The mayor and treasurer will not sign the check for this payment until Cliff and other staff has a meeting showing cause why this amount of money should be paid. There has been a question as to the amount. 313 CONTINUED January 19, 1988 The purchase of a used backhoe from Stambaugh of Cuba for $14,000. was discussed. Cliff asked that we hold from taking action at this time. Some problems have been found with this backhoe. They have taken care of some of the problems, but we would like to do more checking. Cliff said he had taken the liberty to go to a Case dealer and look at other equipment for comparison. There were other used ones that were more expensive, and we were also quoted a price on a brand new backhoe that is unbelievably low. This is a$55,000. piece of equipment that we could buy for less than $30,000. We might want to look into this. Mr. Stambaugh has offered to let us use the backhoe for a couple of weeks before we decide on it, and we want to do that before making a committment. Negotiations, Grievance and Personnel. Council Action. ~ Motion by Alderman Zilly, second by Alderman Kovachevich ~ to amend the policy to increase the life insurance on all ~ city employees to $10,000. Roll call. AYES: Aldermen = Chapman, May, Meade, Steck, Zilly, Kovachevich. NAYS: None. m 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Q Discussion was held on bringing the Street Department back to full power. We have talked about hiring two people in the Street Department. Motion by Alderman Zilly, second by Alderman Kovachevich to send the hiring of Street Department personnel back to the Negotiations Committee because of lack of full council. Voice vote, motion carried. Community and Industrial Development. Council Action. None. Legal and Ordinance Committee. Council Action. None. COMMUNICATIONS FROM MAYOR EDWARDS. Mayor Edwards stated that he had received a letter from our auditor, McGladrey, Hendrickson & Pullen saying that they did not want to finish the third year of their three-year quote. We need to get a new auditor soon, as the audit will be started at the end of this fiscal year. City Treasurer, Pat Wright, said that we send letters to firms asking for quotes. Motion by Alderman Meade, second by Alderman Kovachevich to allow staff to send letters for quotes on an audit. Voice vote, motion carried. Mayor Edwards received a letter from Ray Hartle, Maintenance Supervisor, stating his retirement plans. Ray's retirement would be effective July 11, 1988, but he will be finished working March 11, 1988. The Mayor appreciated Ray's advance notice so that we can get someone to train with Ray. Mayor Edwards voiced concern about the sewer problem that we have had in the past on West Walnut Street. This is in the Third Ward. Cliff said they were told not to do anything more until they received a study from Crawford, Murphy & Tilly. He has not received the study yet, but will call Crawford, Murphy & Tilly about it. The Mayor instructed him to do so. He feels this problem will not go away. Mayor Edwards suggested council members go take a look at the Lake Dam Project, then they would get a good idea of what is going on. 314 CONTINUED January 19, 1988 OLD BUSINESS: Aldi's is asking that we open the one block on East Elm Street from Fourth Avenue to Fifth Avenue as two-way. ~Ve have already passed the ordinance some time ago. It is a matter of putt'ing signs up. Motion by Alderman Steck, second by Alderman Zilly to put street signs and mark the streets with paint on East Elm Street between Fourth and Fifth Avenue. Roll call. AYES: Alderman Kovachevich, Zilly, Steck, Meade, May. NAYS: Alderman Chapman. 5 AYES, 1 NAY, 2 ABSENT. Motion carried. Jim Malmgren asked Cliff if we needed permission from D.O.T. to place a stop sign at Fifth Avenue on East Elm Street. Jerry Luper said the state takes care of that. Cliff said he would call D.O.T. NEW BUSINESS: RESOLUTION--APPROVING THE CONCEPT OF LIMITED SALE OF WATER BY THE CITY OF CANTON TO THE WEST CENTRAL ILLINOIS WATER COMMISSION. First reading, read by title. Jim Malmgren noted that there was a change on this resolution. There is now a blank in #2 that allows council to put a cap on the number of gallons that would be sold on a daily basis. It is also only approving the concept of the sale and there is no legally binding agreement on the city to sell until the city council approves a water purchase agreement satisfactory to the city. The water commission had requested 500,000 gallons a day. Cliff Sagaser, City Engineer, said we have been treating more water than usual at the water plant in the last two weeks. A break is indicated, but has not yet been found. We average lZ million gallons of water a day to sell. The daily average for the last six days has been 2 million and 20 gallons. The sewage treatment plant has reported an increase in flow also. We will also be selling water to the prison at about 300,000 gallons a day. Cliff said we are able to treat 2.5 to 2.7 million gallons of water per day. He wants us to be aware of our capabilities. Alderman Zilly stated she is strongly opposed to selling water to other communities. She feels the citizens of Canton need to be assured they will always have an ample supply for now and future generations. She is also concerned that if we got a new large industry that would be a major user of water, that we would be able to supply them. Alderman May said he didn't like to sell water from the : city and if we did, we need to put a cap on it. He suggested no more than 250,000 or 300,000 gallons a day. Alderman Meade agreed with Alderman Zilly's comments. He said he had received more phone calls on this than anything else. He does not have any opposition to continue talking with the commission, but does not want to take action to sell. Alderman Steck asked if we had ever been under a water shortage where they rationed water. Cliff said not to his knowledge were they ever concerned about supply. Motion by Alderman Steck, second by Alderman May to insert the figure of not to exceed 250,000 gallons a day in #2 on the Resolution. Voice vote, motion carried. Motion by Alderman Steck, second by Alderman Chapman to place the Resolution on its passage. Roll call. AYES: Aldermen Chapman, May, Steck. NAYS: Aldermen Meade, Zilly, Kovachevich. Tie vote. The Chair voted NAY. 3 AYES, 4 NAYS, 2 ABSENT. Motion defeated. 315 CONTINUED January 19, 1988 ORDINANCE--AUTHORIZING THE ISSUANCE OF $600,000 GENERAL OBLIGATION BONDS, SERIES 1988, OF THE CITY OF CANTON, FULTON COUNTY, ILLINOIS. First reading, read by title. EXECUTIVE SESSION--IMMINENT, THREATENED/PENDING LITIGATION. Motion by Alderman Meade, second by Alderman Steck to go into executive session. Voice vote, motion carried. This portion of the meeting ended at 7:48 p.m. The executive minutes are on file for review. ADJOURNMENT: Motion by Alderman Meade, second by Alderman May to adjourn. Voice vote, motion carried. Council adjourned at 8:25 p.m. ~ ~ W ~/,e ~1. J / 1~'~~~~~ - 5~_,.. I.~ - , ~ ~n, ~ = CI CLERK ' ~~i ~ '~~J~~~ a ~ ~ MAYOR