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HomeMy WebLinkAbout08-15-1989 Council Minutes ~65 A regular meeting of the Canton City Council was held on August 15, 1989 in council chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES CITY CLERK. Niayor Edwards asked for roll call at 6:30 p.m. Present - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, A4ay, Chapman. Absent - Alderman Bohler. MINUTES OF AUGUST l, 1989. Motion by Alderman Steck, second by Alderman Sarff, the minutes of August 1, 1989 be accepted and placed on file. Voice vote, motion carried. Unanimous. BILLS FOR JULY. Alderman Meade requested the bill from BioCycle in the amount of 536.00 for a mazagine subscription to be added to the bills. Motion by Alderman Kovachevich, second by Alderman Zilly, all bills approved be paid, including the bill of BioCycle. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 A$SENT. Motion carried. COMMITTEE REPORTS: Finance. Council Action Motion by Alderman Kovachevich, second by Alderman Sarff, the approval of the expenditure of approximately $808 for parts for the clarifier and the expense of approximately $200-250 to repair the shaft at the Wastewater Treatment Plant. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Sarff, second by Alderman Zilly, the approval to update the computer for the additional water billing due to the conservation measures of Stage 3& 4 as instituted by the City in the amount of $2,660. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman May, the approval to purchase 7 radios for the police cars at a total of $10,149. Roll Call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman FCovachevich, second by Alderman Sarff, the approval to purchase a pH meter with a probe for the lab at the Wastewater Sewer Plant in the amount not to exceed $1,500. Discussion. Gary Orwic~ reported that one company has agreed to reduce the price by $600. Will be meeting with another company tomorrow. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. ~ rlotion b Alderman Sarff, second b Alderman Ma , the Y Y Y approval of the expenditure of $3,655 for the City's yearly donation to the Fulton County Economic Development Council. Discussion. Mayor Edwards said it is very important to us to support the Economic Council as we are the largest city in Fulton County. Roll call. 066 c:~~N~r~ ut~.~~v Negotiations, Grievance & Personnel. Council Action None. Community & Industrial Development. Council Action None. Legal & Ordinance. Council Action Motion by Alderman May, second by Steck, to leave the alley as is that Jack Smith is requesting to block off. Voice vote, motion carried. Unanimous. COMMUNICATIONS FROM MAYOR EDWARDS. Motion by Alderman Zilly, second by Alderman Sarff, the appointment of David Ridenhour to the Planning & Zoning Commission be confirmed. Voice vote, motion carried. Peoria City Council will begin to have live broacicast of their city council meetings. It may not be to long before its here, broadcasting out of city hall. Mayor Edwards reported that eventually recycling will be mandatory for municipalities. I'm setting a 6 month time schedule to begin a recycling program. Alderman bleade has already been working on this. And since Glass & More is already in operation, they may be able to assist us. , Mayor Edwards reported that he has talked to several mayors about seeking some federal monies to install a water line from the Illinois River for a more permanent water source. Also, Mayor Edwards recommended the city should install another emergency well. Ray McKinney, Supt of Water Treatment has met with the city's consulting engineers of Crawford, Murphy & Tilly, on the treatment of well water. He was informed that the city could add one or two treatments that would eliminate the hardness of water. Before we make any changes I am wanting an engineer from CM&T with the expertise in this field to come to Canton. Cliff Sagaser, city engineer, said we would not have any problems in treating the well water according to Crawford, Murphy & Tilly. And the quality of water should not change. The quality of treatment is important. Our well contractor of 69ehling 4~e11 Works does have equipment ready if we choose to go for another well. I do believe we will have to add another chemical to treat the water from the well. It will not be a large amount of money. To pump water from strip mine lakes surrounding Norris would work, but would be expensive, probably cost as much as our first well, and still we would have nothing. About 6 pumps would be required to pump the water, this would not be a good idea. Mayor Edwards said that the water quality can change day to day on a well. The best water supply is run off water. Strip mine water is harder to treat. We have no good answers. Further study should be done ~67 CONTINUED August 15, 1989 in the Copperas Creek area for a regional water supply. Ray McKinney stated that by next week we will be into Stage 4 of water conservation. Jim b7almgren, city attorney, said that nothinq prohibits the city in the current contract with LVehling Well 4~orks to double the amount of money and to include two wells be contracted for. ~ Cliff Sagaser, city engineer, said the water rates will have to be adjusted to pay for the second well, it won't set well with the aldermen or the citizens. Alderman Meade said we cannot delay in drilling another well. Assuming we don't go out for bids, can we put on conditions to a time certain to be completed? Jim Malmgren, city attorney, said the existing contract can be rolled over with the consent of bidder. Cliff Saqaser, city engineer, the well and casings could be completed by the end of September. And recommended going within one foot of the same elevation for the first well. Motion by Alderman Lilly, second by Alderman May, to begin the procedure to drill a second well. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Mayor Edwards said the well site could be in the area of the Motorcycle Club grounds. Cliff Sagaser, city enqineer, explained that there are alot of selection sites that will work, will try to select an area that is more economical and accessible to the power company. Motion by Alderman Meade, second by Alderman Sarff, to extend the present contract with v~ehling 4Ve11 Works for a second well, and to add a time limit. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, Nlay, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Meade, second by Alderman Sarff, to withhold Stage 4 indefinitely. Discussion. Alderman Zilly said she was in disagreement as there are too many unknown factors in the water supply situation to allow the restrictions to be delayed. Alderman Kovachevich said that some residents could not be expected to reduce water consumption by 50 percent, when some are already at the bare minimum. Mayor Edwards agreed with Alderman Kovachevich, but had also considered that the harsher restrictions of Stage 4 would not be needed since a second well will be drilled. Alderman Meade cautioned that we are encouraging lawsuits by closing down certain business's. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck. NAYS - Aldermen Zilly, Kovachevich. 5 AYES 2 NAYS 1 ABSENT. Motion carried. ~ k ~rr Mayor Edwards received a petition concerning repeated acts of defacing property and total disregard of resiclents rights in the area of 600 Block East Elm and S. 7th Avenue and North 7th Avenue. Bob Molleck, police chief has spoken with the residents concerning this problem. Motion by Alderman Sarff, second by Alderman May, the petition be placed on file. Voice vote, motion carried. Petition being #537. 068 CONTINUED August 15, 1989 Motion by Alderman Steck, second by Alderman Sarff to award the 1989 MFT Overlay to Pschirrer's Asphalt in the amount of $46,650.70. Discussion. Cliff said this amount is less than we expected to spend. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Cliff Sagaser, city engineer, reported that for the Bid Of Letting we had two different items to be bid, the Overlay and the Oil & Chips contract. Due to an error of IDOT, and the City is somewhat at fault because a Cerificate of Insurance was not submitted with the Uil & Chip contract, all bids were returned and not read. A new bidding date has been set for August 21, at 10:00 A.M. It will take two weeks to be approved. Alderman Sarff felt that since it is late in the year and school will be in progress by then, we should withdraw the bidding and scrape the Oil & Chip program for this year. Cliff recommended proceeding with the program, we can delete the area of where the schools are located. Mayor Edwards told Cliff to do what he felt was best. OLD BUSINESS: None. NEW BUSINESS: ORDINANCE - AMENDING TITLE 8, CHAPTER 10 RELATING TO WATER RATES. First reading, read in its entirety at the request of Alderman Kovachevich. Aldermen Kovachevich and Meade, said the wording of the proposed ordinance would allow city staff to perform what is a legislative function of the city council. Alderman Meade, said he sees no reason for the ordinance. Jim Malmgren, city attorney, explained the application of surcharge would be made only after council had approved the costs which would be covered. Alderman Meade said he had no objections to raising the water rates. Ray McKinney Superintendent of Water Treatment recommended a temporary flat sur charge per customer while we are using the well, to help defray the cost for the electricity, a charge of an additional 20 cents per 100 cubic feet. I feel the larger users would pay their share of the added expense while the small user bill would not be greatly affected. Motion by Alderman Zilly, second by Alderman Chapman, to a ent of a sur charge of 20 cents per ic ~f ~L~ l0U ~reet~ per well when in operation. Discussion. Alderman Meade was persistant on eliminating the wording by "city staff." Jim Malmgren, city attorney, kept offering the wording after the 'city staff' of "with prior council approval." After lengthy discussion the amendment reads: "(J) In addition to the foregoing charges, the water rates shall be amended from time to time by city staff with prior Council approval, to reflect the actual cost, including administrative expenses, of special electrical costs or expenses ; incurred by the city in the operation and maintenance of the City water well(s) at not to exceed 20 cents ~ per 100 cubic feet of water per well when in operation. Such actual costs shall be spread evenly and billed to city water customers in the same manner as the foreqoing charges are spread and billed. Such special or extraordinary costs or expenses shall be reduced or removed as the actual cost or expense to the city is immediately reduced or removed." Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. ~69 CUNTINUED August 15, 1989 Motion by Alderman Zilly, second by Alderman May, to suspend the rules for passage of the ordinance. Roll call. AYES - Aldermen Zilly, Steck, Sarff, May, Chapman, Mayor Edwards. NAYS - Aldermen Kovachevich, Meade. 6 AYES 2 NAYS 1 ABSENT. Motion carried. Motion by Alderman Zilly, second by Alderman Steck, the ordinance be placed on its passage. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. Motion carried. Ordinance being #1254. ORDINANCE - CODIFYING THE POLICY OF THE CITY OF CANTON REI,ATING TO THE PROVIDING OF CITY WATER AND SEWER SERVICE TO PROPERTY LYING OUTSIDE OF THE CORPORATE LIMITS. First reading, read by title. Motion by Alderman Kovachevich, second by Alderman May, the ordinance be sent to the Legal & Ordinance committee. Voice vote, motion carried. Unaninous. ORDINANCE - PROVIDING FOR A STOP SIGN AT THE INTERSECTION OF FULTON PI,ACE AND AVENUE B. First reading, read by title. ORDINANCE - SUPPLEMENTING AN ORDINANCE MARING THE ANNUAL APPROPRIATIONS FOR CORPORATE PURPOSES FOR THE FISCAL YEAR BEGINNING MAY 1, 1989 AND ENDING APRIL 30, 1990. First reading, read by title. RESOLUTION - APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF WATER AND SEWER SERVICES BETWEEN THE CITY OF CANTON AND THE STATE OF ILLINOIS. First reading, read by title. Cliff Sagaser highlighted the resolution, it asked for an Exhibit of A& B, which is a plat. I don't know who is suppose to do this? Cliff said he had several problems with the wording in the agreement. Motion by Alderman Sarff, second by Alderman Meade, the resolution be sent to the Legal & Ordinance committee. Voice vote, motion carried. RESOLUTION - RELEASING THE CITY OF CANTON'S SECURITY INTEREST IN 160,416.7 SHARES OF CIC STOCR (THE SCHELICH STOCK). First reading, read by title. Nlayor Edwards said that Nelson Carlo is needing working capitol, so he is asking us to release the Schelich stock. Jim Mamlgren, city attorney, said if the resolution is passed it does not change the ownership. of the stock, l~ust releas~s the city's secur~ty11te~~~t ~ck. Alderman Sarff asked what was Harriett Schelich's position on this? We haven't heard from her, Mayor Edwards said. Jim Malmgren, said we don't know what has been worked out between Carlo and Schelich. Mayor Edwards said we should let Jim and myself visit with CIC officials on this. Motion by Alderman Zilly, second by Alderman Sarff, the resolution be tabled until the mayor and city attorney can meet with CIC officials. Voice vote, motion carried. Unanimous. ~ RESOLUTION - CITY OF CANTON, FULTON COUNTY, ILLINOIS SUPPORTS THE CONTINUED EFFORT TO LOCATE POW/MIA's. First reading, read by title. blayor Edwards said this resolution was brought to our attention by Tom Potter. He has requested permission to fly one of their flags at city hall and in Jones Park. 070 CONTINUED August 15, 1989 Motion by Alderman Kovachevich, second by Alderman Chapman, the resolution be adopted. Discussion. Alderman Meade stated the National League of Families opposes bill #1730. I would like to postpone action. What are we voting on? What is this bill? We need better recommendations. Motion and second withdrawn. Motion by Alderman Meade, second by Alderman Steck, the resolution be tabled. Voice vote, motion carried. Unanimous. BIDS - 9 TREES TO BE CUT DOWN. Motion by Alderman Sarff, second by Alderman Steck, the bids be opened. Voice vote, motion carried. One bid received, the bidder is R.L.T. Tree Service. Amount of bid, $945 for all 9 trees. Motion by [~lderman Steck, second by Alderman Kovachevich, to award the bid to R.L.T. Tree Service in the amount of $945. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. 7 AYES 0 NAYS 1 ABSENT. Motion carried. (Trees are located at: 521 Baxter Court, 1 tree; 531 Baxter Court, 2 trees; 533 Baxter Court, 2 trees; Second & Spruce, 2 trees; 605 N. 2nd, 1 tree; 520 Dean Court, 1 tree; N. lst, 1 tree). The Maintenance Department has finished the outside work on City Hall. Mayor Edwards thanked the city crew for a job well done. Jim Malmgren, city attorney, mentioned the lease agreement of Heinz Business Services for leasing some 30,000 square feet in the 'job shop' of CIC. Default or foreclosure of CIC will not effect the lease. Mayor Edwards asked Jim to try and have the lease available by the next council meeting. EXECUTIVE SESSION - PERSONNEL. Motion by Alderman Kovachevich, second by Alderman Sarff, to go into executive session for the purpose of discussing personnel. Voice vote, motion carried. Council recessed this portion at 8:30p.m. The executive minutes are on file in the office of the city clerk. Council adjourned the executive session and went into open session at 8:55 p.m. Motion by Alderman Sarff, second by Alderman Kovachevich, the approval of Change Order #9 which is an increase of $1,519.18 for Project 4 from Hillyer Construction for the Bradley Corners pumping station. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. ADJOURNMENT: Niotion by Alderman Kovachevich, second by Alderman Meade, to adjourn. Voice vote, motion carried. Council adjourned at 8:56 p.m. , - ~ ~ ~t, ITY C RK APPROVED: NIAYOR