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HomeMy WebLinkAbout06-20-1989 Council Minutes ~31 A regular meeting of the Canton City Council was held on June 20, 1989 in council chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Edwards asked for roll call at 6:30 p.m. Present - Alderman Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. Absent - Aldermen Bohler. MINUTES OF JUNE 6, 1989 MEETING. The city clerk noted ~ a correction on page 25. Under the Planning & Zoning Commission report. The second motion...add in the words for the painting of fire hydrants. Motion by Alderman Sarff, second by Alderman Steck, the minutes of June 6, 1989 as corrected be accepted and placed on file. Voice vote, motion carried. Unanimous. BILLS FOR MAY. Motion by Alderman Kovachevich, second by Alderman Zilly, the bills properly approved be paid. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ASBENT. Motion carried. COMMITTEE REPORTS: Finance. Council Action Motion by Alderman Kovachevich, second by Alderman Sarff, to authorize the payment to Wehling Well Works for pay estimate #3 in the amount of $46,607.40. Discussion. Cliff Sagaser, city engineer, reported that the original total was $227,881.00 with a retainer of 10~ for a total of $22,788.00. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0~AYS 1 ABSENT. ~ Motion carried. Motion by Alderman Kovachevich, second by Alderman May, the 10~ retainer of Slack's Excavating be paid in the amount of $3,938.50 for the prison sewer line. Discussion. Cliff Sagaser, city engineer, commented that one man-hole has to be replaced. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman May, to approve the expenditure of $1,280.24 to Wheeler's for the repair of a garbage truck. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Steck, to approve the expenditure to purchase pipe from the well to the lake at a cost of $3,275 and the plant at a cost of $3,454 from Illinois Meter. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. ~ CONTINUED June 20, 1989 Motion by Alderman Kovachevich, second by Alderman Zilly, to approve the purchase of pipe for the campground at $.99 per foot. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Steck to accept the bid of R.L.T. Tree Service for 6 trees at a cost of $375. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ASBENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Sarff, to accept the low bid of Topline for a 478 engine at a cost of $3,140. Discussion. Alderman Steck requested that all items bid on be received, and from now on printed bid sheets to be made available for this type of bidding. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Motion by Alderman Kovachevich, second by Alderman Zilly, to approve the expenditure of $10,000 for the City Audit to Hocker & Carter. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Negotiations, Grievance & Personnel. Council Action Motion by Alderman Sarff, second by Alderman Meade, David Kitchen be allowed to participate in IMRF. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Community & Industrial Development. Council Action Motion by Alderman Zilly, second by Alderman Kovachevich, to approve the lease agreement between CIC and the Department of Corrections for office space and warehouse use for 4 months. Voice vote, motion carried. Unanimous. Motion by Alderman Zilly, second by Alderman May, an option that has been asked for until March l, 1990 by Bart and Mary Brown to purchase a lot in the industrial park not be offered. Voice vote, motion carried. Unanimous. Informational: Orville Brinson signed a purchase agreement to purchase a lot in the industrial park. Informational: The CDAP application for Radon Home Products will be delievered this Thursday in Springfield. ~33 CONTINUED June 20, 1989 Legal & Ordinance. Council Action Motion by Alderman Sarff, second by Alderman Meade, those requesting garbage pickup from being forced into the city be billed a fee of $18 on an annual basis. Voice vote, motion carried. Unanimous. Motion b Alderman Sarff second b Alderman Steck Y . Y ? approval for a grant application process be started for the Bar-Mac addition for sewer services. Voice vote, motion carried. Unanimous. Motion by Alderman Sarff, second by Alderman Steck, to accept the petition and be placed on file as signed by 90 residents of Edmar Drive and North Main Street, the request for the removal of a portion of fence for the safety of pedesterians, and a letter from the Superintendent of Schools Paul Vonderhaar of the same request and concerns. Voice vote, motion carried. Voice vote, motion carried. Unanimous. Petition being #590. COMMUNICATIONS FROM MAYOR EDWARDS. A Community Development Director will not be named tonight. The top 2 candidates withdrew their names for consideration. Ray McKinney, Supt. of the Water Treatment Plant reported the lake is below the 10 foot level. Cliff Sagaser, city engineer, reported that the 2 power companies resolved their territorial jurisdiction at the well site. Spoon River Electric Co-op agreed to start work the beginning of this week for the 3-phase wiring at the well. The contractor for the well is in hopes of getting the pump installeci and the discharge pipe by this Thursday. We had scheduled the city personnel to start construction of our discharge line from the well to the lake in the morning. But now it will be delayed a few days to stay out of their way. Mayor Edwards asked when would you guess we will have water? Cliff Sagaser, city engineer, replied by the lst of July. Mayor Edwards stated, I like to ask the community to voluntarily conserve water until the 5th of July. If by July 5th we do not see improvements, and the well is not pumping we will have to enforce the ordinance. I'm asking that business's and residents do a voluntary conservation. (Known as stage l, Voluntary Conservation under the ordinance) Motion by Alderman Sarff, second by Alderman Meade, to delay enforcement of the ordinance until July 5th. Voice vote, motion carried. Unanimous. Cliff Sagaser, city engineer, reported that the Soil Conservation Service Project Agreement has been mailed to the City. Cliff is asking permission for approval of the contract. Mayor Edwards said this is for in-kind services and equipment at a total cost of $10,000, with the city's cost at approximately $3,OOO.This is to help. !..'.J-, CONTINUED June 20, 1989 eliminate erosion at the lake. Work to be done is the installation of approximately 1,320 feet of critical area treatment including excavation, leveling, shapinq, seeding, and mulching along the Canton Lake Shoreline, at Canton Lake. The City is called the contracting Local Organization. Motion by Alderman Sarff, second by Alderman May, to authorize the mayor to sign the agreement when received. Voice vote, motion carried. Unanimous. Mayor Edwards asked Willis Taggart to explain information received from National Association for the Exchange of Industrial Resources. Will said they have an intiation fee for $125. New furniture is given away almost free. Mayor Edwards recommended the information be referred to the Mechanical Committee. Michael Houston from the Public Finance Division of the Municipal Bond Department, LaSalle National Bank of Chicago, Illinois gave a presentation to council for the purpose of assisting the city in the sale of up to $300,000 General Obligation Bonds. General Obligation Bonds generally sale at a~ percent lower. The two primary types of sales you have with a bond issue are what are referred to as a Public Sale, and a Negotiated Sale. In a Public Sale you hire a firm that is known as your financial advisor. And that firm, for a set fee will work to structuring your issue so that you sell it at the lowest possible interest rate. The financial advisor in a Public Sale does not participate in the purchase of the bonds but will work to solicit bidders. One of the major functions of the financial advisor in a Public Sale is to garner information for the official statement used in the issue. And this is sent out to the prospective bidders so that they have information about the community, finance of the community, and the project. So they can make a determination as to whether or not they want to bid. The second method of sale is what is referred to as Negotiated Sale. In the Negotiated Sale process, the city council would give the right to the firm, and this firm would go out and find the buyers of your bonds. In the Negotiated Sale process the firm also acts as your financial advisor. The firm that you work with in a Negotiated Sale actually buys the bonds from you and then turns around and sells those bonds to other people. When we do a Negotiated Sale, what we do is take your bonds in from the City of Canton. And we look at the market, and we would make a determination on a given day just what the market is and what those bonds should be selling for. We would then supply that information to our bond salesman, who would contact our client and say the City of Canton is going to be doing a bond issue with these securities and these interest rates. When these become available ~35 CONTINUED June 20, 1989 available are you going to purchase them? At certain times the saleman brings in the orders they have, and we then compare the orders against the number of bonds. If we have more orders then bonds, we reduce the interest rate and the saleman goes back and files the same process. ~ The major advantages of using a Negotiated Sale process is that it provides for a possible time table and it allows the bonds to be sold in a shorter period of time. The fees for services, including all expenses shall be $2,550 for a Public Sale. Fees for a Negotiated Sale are subsumed within the issue. Aldeman Sarff asked Mr. Houston if he had checked on the current rate process? Mr. Houston replied, he had not had the opportunity, but interest rates are very good right now. OLD BUSINESS: Alderman Steck asked Cliff Sagaser, city engineer, if he had contacted all violators of the sign ordinance, or, just the one violator? Cliff answered, just the one violator is all he has contacted. Alderman Steck said, he did not like for the violators being contacted and his name being used. Motion by Alderman Steck, second by Alderman Sarff, a list of all the sign violators be drawn up and brought to the committee meeting. Voice vote, motion carried. Unanimous. NEW BUSINESS: ORDINANCE - GRANTING A SPECIAL USE PERMIT TO CANTON ENTERPRISES, LTD., A PARTNERSHIP CONSISTING OF HARLAN E. CROUCH AND BOB L. REIME, AND DONALD A. KUMER. First reading, read by title. Alderman May asked Mr. Kumer who pays for the activities in the park? Don Kumer replied that when he puts on a christian concert he pays for them. Alderman Zilly stated, that the Planning & Zoning Commission did consider the finding of facts were true. But I would like a further investigation to make sure that the present zoning is not being violated by church services being held there. Cliff replied they have stated they are not holding church services there. I can't do anymore than I have already done. I can't give you any more answers then I have already given you. The church services does not have any bearing on what there asking for. Alderman Meade commented that what this ordinance is ` for is a multi-family dwelling? Mayor Edwards said it is an exception to B-3 zoning. There is a lady who wants to have a nursing home in a R-4 zoning, she will need a special use permit exception and go before Planning & Zoning. n° f_.' ~ CONTINUED June 20, 1989 Jim Mamlgren, city attorney, said that on page 4 of the ordinance, the special use permit be issued for a multi-family dwelling pursuant to the provisions of Section 10-10-3 of the Zoning Ordinance. Alderman Meade replied that there request has nothing to do with church services. RESOLUTION - MFT FOR 1989 IN THE AMOUNT OF $180,000. First reading, read by title. Motion by Alderman Steck, second by Alderman Zilly, the resolution be adopted. Discussion. Alderman Meade said he does not want to hold up the resolution but wants the resolution to come before the street committee before going to other committee's and then council. Cliff Sagaser, city engineer, replied there was no intention of by passing the street committee. Tracie was just finished with the MFT and I decided to bring the request to the committee of Mechanical and then council to see what would happen. Mayor Edwards said he was concerned about another batch of seal coat like last year, particularly in the north end of town, where the seal coat came off. Also, did not want any half streets being done, I'd just as soon not do them. Cliff said we have to submit this to the state then the state will contact the city when the date will be set for bids. Roll call. AYES - Aldermen Chapman, May, Meade, Sarff, Steck, Zilly, Kovachevich. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried.~~;~t.~Gt:.~%. RESOLUTION - RESCINDING RESOLUTON N0.2057. First reading, read by title Motion by Alderman Zilly, second by Alderman Sarff, the resolution be adopted. Roll call. AYES - Aldermen Kovachevich, Zilly, Steck, Sarff, Meade, May, Chapman. NAYS - None. 7 AYES 0 NAYS 1 ABSENT. Motion carried. Resolution being #2068. EXECUTIVE SESSION - IMMINENT, THREATENED/PENDING LITIGATION. PERSONNEL. Motion by Alderman May, second by Alderman Kovachevich to go into executive session. Voice vote, motion carried. Unanimous. Council recessed t 7:32 p.m. The executive minutes are on file in the office of the city clerk. ADJOURNMENT: Motion by Alderman Meade, second by Alderman May, to adjourn. Voice vote, motion carried. Council adjourned at 8:13 p.m. n . ~ _ - _ ~ CI CLERK APPROVED : ~Z~• ~ MAYOR