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HomeMy WebLinkAbout02-22-2011 Mechanical Committee Meeting Minutes MECFIANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, February 22, 2011 The Donald E Edwards Way Historic Depot 50 N. 4th Avenue Canton IL Aldermen in attendance: Aldermen Gerald Ellis, Jorge Rivero, Dave Pickel, Jim Hartford, Rick Reed, Larry Sarff, and Eric Schenck. Aldermen absent: Alderman Craig West Staff in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, Police Chief Dan Taylor, Assistant Fire Chief Torn Shubert, ESDA Director Phil Fleming, City Engineer Keith Plavec, Video Service: Joe Ginger Video Service. Media in attendance: Daily Ledger John Froehling, Others in the audience: Jay Smith Mayor Meade called the meeting to order at 6:30 p.m. Public Safety & Traffic Alderman Jim Hartford, Chairman Police Report Chief Taylor reported: The citizen's academy started on February 21, 2011 as an eight week program with 11 people attending this year's academy. Officer Greg Lingenfelter taught the gun safety program to the Lewistown elementary school. 1 The Chief commented on a recent child abduction. Five children were taken as part of the parental/child abduction. The suspect was located and the children are safe. Charges were filed and the case is pending at Fulton County Courthouse. The Chief discussed a new ID machine that will be needed in the police department. The ID machine is used for the police department personnel, taxi permits, bartender's permits for the City. A proposal will be brought to Council to reflect the actual costs involved in replacing the current ID machine. Motion and second were made by Aldermen Hartford/Ellis to send to Council with no recommendation. The motion carried. Fire Report (Monthlv) Assistant Chief Tom Shubert reported that the monthly report was distributed with the packet. No additional comments were made. Fire Report (Annual) Assistant Chief Tom Shubert reported: The Canton fire department responded to 1888 calls during the year, which is a 5.5% increase from the previous year. The department responded to 1370 emergency medical calls. Cardiac is the largest number of emergency alarms. The Hazmat department responded to two incidents during the year. The Canton fire department investigated 22 fires that were suspicious in nature during 2010. The Canton fire department took part in various community educational programs during the past year. Chief Russell indicated in the report that he has a dedicated fire department and the department will continue to provide excellent service to the community in 2011. Citizens are encouraged to call the fire department at 647-0040 with any questions, or stop in for a tour and learn more about the fire department. Agreement between ESDA and the Fulton Countv Amateur Radio Club to loan ESDA a radio ESDA director Phil Fleming reported that some minor items need to be worked out with the agreement and it should be brought back at next week's Council meeting for further discussion. 2 ESDA Report Phil Fleming reported that the monthly and the annual report were distributed for review. Phil Fleming encouraged citizens to visit the ESDA department and see what is happening in the department. The Public Safety & Traffic Committee adjourned 6:40 p.m. Streets & Garbage Alderman Craig West, Chairman (AbsentJ Aldermen Jim Hartford Parking Issue- West Spruce Alderman Ellis reported that he received a call last week about a parking issue on the 100 block of West Spruce. The street is narrow and a citizens wanted to know if something could be done to correct the parking currently permitted on the north side of the street. Chief Taylor reported the size of the street allows ample room for parking on the north side. Only one accident was reported during the last year on this street. Chief Taylor recommends continued parking on the street, but would like to remind people to take extra precautions when backing out of driveways on this street. IDOT Joint A~reement RT 78/9 Improvements Keith Plavec reported that currently this area is set for a March bid. The agreement is regarding the traffic signals and street lighting for this area. The traffic signals and lighting would be paid by the City. $33,500.00 is the approximate cost of the project. The City would pay 80% and the other 20% would be paid when the project is completed. IDOT is asking how the City will be paying for this project. The City could use either MFT or TIF funds for this project. Alderman Schenck indicated it would be in the best interest of the City to use TIF funds for this project and save the MFT funds for those designated specifically to MFT projects. 3 Motion and second were made by Aldermen Hartford/Ellis to send the agreement to Council for consideration and use TIF funds for the project. The motion carried. The Streets & Garbage Committee adjourned at 6:50 p.m. Lake, Buildings & Grounds Alderman Rick Reed, Chairman Alderman Reed reported that within the next few weeks the dock process at the lake will begin. All three sections of the dock should be here by next week. Alderman Schenck asked if ordinances dealing with access to the Canton lake could be addressed at next month's meeting. Last year Alderman Schenck expressed some concerns regarding public access for people wanting to pick mushrooms at the Canton Lake area. He would like to address this again and allow public access. This will be on the next lake, building and grounds agenda in March. The Lake, Buildings & Grounds committee adjourned at 6:53 p.m. Public Works, Water & Sewer Alderman Gerald Ellis, Chairman Citv of Canton Structural Demolition No. 1 proiect Invoice #227 from Accurate Site Specialists for $8,500.00 Keith Plavec reported this is for the house on 17th Avenue and Cherry Street. The contract was originally for $10,000.00 which will leave $1500.00 for final phases of this project. $4250.00 will come from the TIF fund and $4250.00 will be insurance reimbursement. Attorney Peterson reported that the City has received a check in the amount of $5,000.00 for the house on 17th Avenue. Motion and second were made by Aldermen Ellis/ Hartford to send to Council for consideration. 4 The motion carried. Canton 2010 MFT Pro~ram approval of Municipal Estimate of Maintenance Costs (BLR 14231) and Maintenance En~ineerin~ to be performed bv a Consultin~ En~ineer (BLR 05520 Keith Plavec reported that Maurer and Stutz assisted the City with MFT projects on Linn, Main, Vine and 5th Avenue. This agreement is for the work on these projects. Motion and second were made by Aldermen Ellis/Reed to send to Council for consideration from MFT funds. The motion carried. Secondarv Clarifier Chan~e Order Keith Plavec reported that Joe Carruthers wanted to have a stainless steel material used instead of steel material for this project. Using the stainless steel material is more expensive but will create a longer life span. The cost difference is $12,138.50. Motion and second were made by Aldermen Ellis/Hartford to approve the change order in the amount of $12,138.50 and send to Council for consideration. The motion carried. Public Works, Water and Sewer Committee adjourned at 7:00 p.m. Executive Session No executive session was held. ADJOURNMENT echanical committee meeting adjourned at 7:00 p.m. ~ 'l / ,,C~..~v`________. Diana Tucker City Clerk 5