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Home My WebLink About02-01-2011 Council Meeting Minutes . r ~ ~ A regular meeting of the Canton City Council was held on February 1, 2011, in the Director's Room of City Hall- 2 North Main Street, Canton, Illinois 61520 at S:OOpm. The meeting time and location changed due to the emergency weather condition forecast. Posting and notification of ineeting change was properly made. Aldermen in attendance: Aldermen, Larry Sarff, Rick Reed, Eric Schenck, Jim Hartford, Dave Pickel, Aldermen Absent: Alderman Rivero, Alderman West, Alderman Ellis joined the meeting at 5:07 pm Staff in attendance: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, City Engineer Keith Plavec, ESDA Director Phil Fleming, Interim Fire Chief Ernie Russell Media in attendance: Daily Ledger- John Froehling Others in the audience: PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY JIM SNIDER, CITY ADMINISTRATOR ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartfard X Alderman Pickel X Alderman Rivero x Alderman Ellis x CONSENT AGENDA Minutes of Council meeting held January 18~h, 2011 Minutes of Mechanical Committee meeting held January 25th, 2011 Motion and second were made by Aldermen Hartford/Sarff to accept the minutes as presented and be placed on file. . The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Public Safe~v & Traf~c - Alderman jim Har~ford. Chairman Purchase of Police Department Vehicle (2010 Chevy Impalaj Motion and second were made by Aldermen Hartford/Sarff to approve the purchase of the 2010 Chevy Impala $18,075.00 ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis x The motion carried Fire Denartment Tile (Renlacementl Interim Chief Ernie Russel explained the tile at the station needs replaced the cost will be $3,298.58. The money will come from 410 and 468. Motion and second were made by Aldermen Hartford/Reed to approve the fire department tile replacement ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis x The motion carried NIMS Trainin~ Phil Fleming reported that in order to qualify for grants and funding the City needs to be NIMS compliant. Training will take place with staff. Spoon River College will provide a training room. A e certificate of completion will be issued upon completion of the course. Alderman Sarff recommended waiting until after the April election due to new people being on the Council. Phil explained that computers will be available in the ESDA office and he will assist those taking the course so they can pass the exam. A certificate of completion must be submitted and on record with the City. ~reets and GarbaBe-Alderman CraiA West, Chairman Loader City Administrator Jim Snider explained that the proposal is $145,588.00. $96,588.00 was the total price after a negotiated trade in price. Motion and second were made by Aldermen Ellis/ Hartford to approve the purchase of the loader in the amount of $96,588.00 ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis X The motion carried LakQ~ ~uildings & Grounds - Alderman R~ck Reed, Chairman Public Works. Water & Sewer - Alderman Gerald Ellis. Chairman 1. Processin~Concrete and Crushin~ Concrete at IH Site Project Invoice # 6094 from Iron Hustler in the amount of $35.610.37 Motion and second were made by Aldermen Ellis/Reed to approve the processing concrete and crushing concrete at the IH site project- Invoice # 6094 from Iron Hustler in the amount of $35,610.37 ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X ' ~ Y Alderman Pickel X Alderman Rivero x Alderman Ellis X The motion carried 2. WTP Lime Slaker and Accelator Rehab project Application for Payment No 11 from Leander Construction Inc in the amount of $3,463.16 Motion and second were made by Aldermen Ellis/Hartford to approve the WTP Lime Slaker and Accelator Rehab project application for payment no 11 from Leander Construction Inc in the amount of $3,463.16 ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis X The motion carried 3. WWTP Secondary Clarifiers project Application for payment No 6 from Leander Construction Inc in the amount of $84,776.40. Motion and second were made by Aldermen Ellis/Pickel to approve the WWTP Secondary Clarifiers project application for payment No 6 from Leander Construction Inc in the amount of $84,776.40. ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis X The motion carried 4. City Hall Generator Wall Bid Opening Results Low bid was from Otto Baum in the amount of $47,800.00 for a base bid with $1400.00 alternate bid for a total of $49,200.00 Motion and second were made by Aldermen Ellis/Reed to approve the bid from Otto Baum Alderman Schenck explained that originally the bids were rejected because they came in too high for the first time around. Alderman Pickel agrees with Alderman Schenck and said he still thinks this is too much to spend on a brick wall. Mayor Meade explained that he agrees this is high, but feels that since the city received funding from the sale of the lot, the City should use this money to support this project. ROLL CALL Yes No Absent Alderman West Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero Alderman Ellis X The motion carried The mayor voted Yes Canton Harvest Inn Redevelopment Agreement This item will be discussed in more detail after the agreement is reviewed by the Cook group and it is clear that they are in agreement. Alderman Scheck questioned the easement with the sign and the legalities of the agreement including the easement. Attorney Peterson explained that past easements are verbally negotiated. The easements are recorded as a separate document. Communications from Ma,yor Kevin R. Meade Public Address System Test (March 1St) Mayor Meade explained the testing period would begin March 1St, 2011 and the public would be notified. Alderman Reed reported that one system does not allow for a public address. Plow--- The street department will be out for several hours to clear the roads. The state was declared a disaster area by the Governor which will allow extra funding to pay for the overtime. Strategic planning session will be held this Saturday at Grahan Hospital Board Room. * Bloombox - Request for variance from liquor ordinance for payment of Sunday license A request was made for a one day variance to allow the Bloombox to be open on Sunday's to sell the wine and the gift baskets. This would be the only time the Bloombox would be opened on a Sunday. A$100.00 fee is associated to adding the Sunday license. The request is to waive the fee of $100.00. Motion and second were made by Aldermen Reed/Pickel to waive the fee of $100.00 for the Sunday opening before Valentine's day. ROLL CALL Yes No Absent Alderman West x Alderman Sarff X Alderman Reed X Alderman Schenck X Alderman Hartford X Alderman Pickel X Alderman Rivero x Alderman Ellis X The motion carried OLD BUSINESS: NEW BUSINESS: ADjOURNMENT Motion and second were made by Aldermen Hartford/Sarff to adjourn into executive session for the purpose of: police, fire, public works negotiations, personnel and pending litigation The motion carried by voice vote and was unanimous. EXECUTIVE SESSION - TO DISCUSS POLICE PUBLIC WORKS NEGOTIATIONS, PERSONNEL AND PENDING LITIGATION erk a ucker