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HomeMy WebLinkAbout09-28-2010 Mechanical Commitee MinutesMECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, September 28th, 2010 Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton I161520 Aldermen in attendance: Aldermen Jim Hartford, Eric Schenck, Larry Sarff, Gerald Ellis, Jorge Rivero, Dave Pickel Staff in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, Police Chief Dan Taylor, Interim Fire Chief Tom Shubert, Public Safety Director Mike Elam Others in attendance: Keith Plavec, Joe Ginger Video Service, Mary Medus, Betty Manock, Brenda and Ron Dilts, Tony Fahrenbruch Media in attendance: The Daily Ledger John Froehling, and Fulton County Democrat Stacey Creasy, and Journal Star Kevin Sampier. Mayor Meade called the meeting to order at 6:30 p.m. Public Safety & Traffic Alderman Jim Hartford, Chairman Police Report Chief's Comments: Chief Dan Taylor reviewed the monthly police report: • Positive performance reviews on the following employees: Demott/Grant Meth Case; Freehill, Demott, Eveland K-9 Demo (Calvary Baptist); Glad/Slack scam; • Howarter/Butler (Elderly Service Talk at Longview); • Chief spoke at Rotary about experience at the FBI academy • Sold a vehicle seized in asset forfeiture for $1100.00 • Seized Article 36 Vehicle from Burglary Case • Two Narcotics Search Warrants Fire Resort The fire report was distributed and no further discussion took place on the report. Bicycle Patrol Proposal Chief Taylor explained the proposal and reported that approximately 75% of the police departments comparable to the size of Canton have a bicycle patrol department. The Canton P.D. could benefit by reducing costs within the City for various patrols currently being performed by vehicle. This type of patrol can also increase the health of the officers by the amount of exercise received while patrolling on bike. Three officers have volunteered for the bicycle patrol. The cost for two bicycles would be $2,100.00. The officer equipment would cost $2088.06. The training cost would be $1,000.00. The bicycle patrol would be funded by the article 36 and asset forfeiture fund. Chief Taylor would like to have Council approve the program, and begin implementing the program in the spring. This will be discussed and voted upon at the next Council meeting. Property Demolition List City Administrator Jim Snider discussed demolition projects within the City. The following properties were discussed: 408 Johnson -Vacant Property 456 South Avenue B- Vacant Property 340 South 7`h Avenue- Vacant Property Funding for the demolition needs to be reviewed. Demolition for the properties requires prevailing wage-according to a new law effective this year. Discussion took place regarding combining the properties for demolition to get a better rate, and the need to create a plan for funding of the demolition projects. An inspection report could be sent to the property owners to inform them that if they do not take action to correct the problem the City will have to take action. If the owners would fix the property, it would eliminate the need to pay demolition fees. Citations could be issued during the notification period. This will be sent to Council for consideration. Update on 49 S. Main Keith Plavec reported: A drawing of the property was received and it was forward to the fire department for review on Friday. The review should take 7-10 days. A special use permit request was submitted for the 2nd floor of the building. Further discussion took place regarding a fire suppression system for the downtown area. TIF Districts City Administrator Jim Snider explained that the City is still working on the corridor and a map of the TIF district will be distributed. Another TIF session may be set to further discuss the TIF district. US Cellular Proposal The agreement is with US Cellular and Jim Snider is currently looking at a new plan that will net the city over $5000.00 per year. Currently the City does not have cell phone usage in the basement of the City building. The new proposal would provide coverage in the basement by utilizing a repeater for the City building. This will be sent to Council for consideration. The Public Safety & Traffic Committee adjourned at 7:20 p.m. Streets & Garbage Alderman Craig West, Chairman (absent) West Walnut Parkine Permit request Local residents are afraid that after the new clinic opens parking could create problems. Chief Taylor will research and bring back information. School Crossine/Speed Zone Siens Alderman Pickel discussed striping at the intersection and a school sign be placed. The West Central Illinois Special Education Canton S.P.A.R.K.S. program, the addition to Ingersoll Middle School would like to request school crossing and school speed zone signs be placed on 16`h avenue between Ingersoll Middle School and Renaissance Care Center. The Streets & Garbage Committee adjourned at 7:08 p.m. lake, Buildings & Grounds Alderman Rick Reed, Chairman (absent) Review of ordinances for Canton Lake This item will be held over until next month due to Alderman Reed being absent. The Lake, Buildings & Grounds Committee adjourned at 8:30pm Public Works, Water & Sewer Alderman Gerald Ellis, Chairman Generator Wall -bid report Alderman Ellis excused himself for discussion due to a conflict of interest. Three bids were received on the project. Otto Baum was the low bidder for the project in the amount of $58.300.00. Discussion took place regarding the plans for the wall, and how the cost could be reduced. Mayor Meade would like to see new plans created for a new bid. This will be discussed at the next Council meeting. Inducement Resolution -Harvest Inn Attorney Peterson explained that a resolution was prepared and further discussion took place regarding the resolution, and various options in the location of the Harvest Inn. A development agreement outlines the expectations of the City and the developer. Attorney Peterson will review additional plans and bring additional information back for discussion. Trac Equipment Request -Industrial Park Keith Plavec reported: A letter was submitted on September 2, 2010 by Trac Equipment to pave the parking lot at their existing business- Trac Equipment Company Inc and to apply for TIF funding. Owner Tony Fahrenbruch explained that they purchased the additional lot with hopes to expand the business. Tony explained that the paved lot was a requirement of the City to bring this up to code, not a desire of the company. The company invested over $300,000.00 to relocate the company, and Tony expressed concern over the negative comments made during the discussion and the lack of support. The building agreement stipulations are as follows: 1 Trac will cause to be funded developed and constructed an expansion of the company's existing facilities into lawn maintenance business and equipment rental business, which will increase the fair market value and assessed value of the lot 100% over the fair market value and assessed value at the time of the agreement 2 The developer will increase the number of employees two hundred percent over the number of employees existing at the time of this agreement. 3 The developer will invest at a minimum $30,000.00 to cause the site to be mowed, leveled, raised and have adequate drainage, thereby bringing the site into the compliance with all local, county and state laws governing the property. Further discussion took place regarding the "intent" of the language in the agreement, and Aldermen Sarff indicated the "intent" was not satisfied. Trac Equipment owners stated they would sell the property back for $1.00- if the City wants it. Aldermen Eric Schenck stated a modified agreement should be presented. Tony explained they did not write the agreement, the City prepared the agreement. The company has not been financially able to expand as originally planned, but will expand as soon as they are financially able to do so. Tony explained the City can have the property back, and they will relocate to another community. Alderman Ellis would like to send the request for the parking lot to Council for consideration and have the City extend the contract. Second and Olive Storm Sewer Bids Two bids were received for the project. Laverdiere Construction was the low bidder in the amount of $14,420.00. This will be sent to Council for consideration. 440 E. Cherry Demolition Bids No action at this time. Application for Payment No. 9 from Leander Construction, Inc. for Lime Slaker & Accelator Rehab. Proiect - $71,428.66 This project will be 96% complete and will be paid from bond funds. This will be sent to Council for consideration. Application for Pavment No. 2 from Leander Construction, Inc. for Secondary Clarifiers Proiect - 543,516.80 This project will be 11% complete and will be paid from bond funds. Recommendation was made to send to Council for consideration. Application for Payment No. 21 from Reynolds. Inc. for the Proposed Radial Collector Well proiect in the amount of S335,435.71 This project will be 100 % complete and will be paid from the bond funds and will reduce the retainage. This will be sent to Council for consideration. Chanee Order No. 2 from Leander Construction. Inc. for Secondary Clarifiers proiect This will be paid from bond funds. Recommendation was made to send to Council for consideration. Application for Pavment No. 3 from Leander Construction. Inc. for WWTP Chlorination System Improvements in the amount of 59.852.30 This project will be 29% complete and will be paid from bond funds. Recommendation was made to send to Council for consideration. Public Works, Water and Sewer Committee adjourned at 8:28pm Motion and second was made by Alderman Hartford/Ellis to adjourn to executive session for the purpose of discussing police, public works negotiations and personnel. Adjournment mittee adjourned at 8:28 pm cker City Clerk