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HomeMy WebLinkAbout09-07-2010 council meeting minutesA regular meeting of the Canton City Council was held on September 7, 2010 in the Council Chambers, The Donald E. Edwards Way-50 North 4~ Avenue, Canton, Illinois 61520. Aldermen in attendance: Aldermen Larry Sarff, Rick Reed, Eric Schenck, Jim Hartford, Dave Pickel, Jorge Rivero and Gerald Ellis Aldermen absent: Alderman Craig West Staff in attendance: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, Public Works Director Clif O'Brien, City Engineer Keith Plavec, Mark Rothert, ESDA Director Phil Fleming. Media in attendance: Daily Ledger- John Froehling, Democrat Stacey Creasy, and Peoria Journal Star Kevin Sampier Video Services by Joe Ginger Others in the audience: Janet Hartford, Beverly Butterworth, Joanne Battershall, Phil Sego and Terry Ballantino with Heart Technologies, Randy Lynch AFCME Representative, Kayma Duncan, Denise Colglazier, Lary Ford, JW Shaw, Mike Meade, Ron Robinson, Michael Courtney, Keith Grant, Charles Devlin, Rick Murphy, and other AFSCME union employees. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY JIM SNIDER, CITY ADMINISTRATOR ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x CONSENT AGENDA Minutes of Council meeting held Au~~st 17~ 2010 Minutes of Mechanical Committee meetine held Aueust 24~. 2010 Minutes of the Reconvened Council Meetine Motion and second was made by Alderman Hartford/Rivero to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. Public Participation Rangy Lynch- AFSCME Representative Randy Lynch addressed the Council regarding the position of the AFSCME union. The union met 3 times and discussed some of the issues, and then the City requested mediation. Randy does not think the offer the City made was fair. The City of Canton is unlike any other City in the State, as the City is growing and heading in a positive direction. Randy explained that the City employees should be treated fairly, as they are the heartbeat of the City. Randy would like for the City to resend the final offer, and come back to re- negotiate with the Union. Randy further explained that 28% of the City employees fall below the poverty level and qualify for state assistance. COMMITTEE REPORTS: Public Safety & Tra.~fic -Alderman Jim Hartford Chairman Uudate on 49 South Main City Engineer Keith Plavec explained that Tom Steen from Peoria was contacted by Sam Puleo to complete the project. Sam Puleo was asked to come to next Tuesday night's meeting to give an update. Mayor Meade stated that it's important for the building to be brought to code as soon as possible. Streets and Garbage Alderman Craig West Chairman Alderman Gerald Ellis acted on behalf of Alderman West 1. Consider Discuss and Vote on Closure of Etm Street Recycline Center Mayor Meade stated that currently 800 people have signed up for the curbside recycling program. The current cost for the City is approximately $7,000/Year. Motion and second was made by Aldermen Reed/Picket to close the recycling center Alderman Sarff stated that an email was received with questions regarding the closure of the center, and concerns regarding closing the center. The individual was questioning the reasons for closing the center, and if the true cost to keep the center opened is actually $7,000.00. Alderman Sarff would like to have the email entered into record as a protest to closing the recycling center. Alderman Schenck stated that the City found a more cost effective way to handle the recycling services for our residence. Further discussion took place regarding the fencing around the recycling center, and selling the dumpsters. Clif O'Brien stated that Eagle Recycling would be interested in the dumpsters. The motion carried by voice vote and was unanimous. 2. Downtown Christmas Decorations Clif O'Brien explained that Carol Kohler researched several different types of Christmas decorations to replace existing decorations. The cost would come from the Hotel/Motel Tax fund. Motion and second was made by Aldermen Ellis/Hartford to purchase the decorations. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Picket x Alderman Rivero x Alderman Ellis x The motion carried by voice vote and was unanimous Lake Buildings & Grounds Alderman Rick Reed Chairman 1. Rettev Corporation- North Ramp at Canton Lake „„ Alderman Reed explained that the ramp would extend up to the lake 32 feet, and would be in an L shape on the north side of the ramp. The Rettev Corporation makes these locally and pontoons (included in the price) would be delivered to the City. The price is a 2006 price quote in the amount of $9,873.00. Motion and second was made by Aldermen Reed/Rivero to approve the expense for the North Ramp at Canton lake Discussion: Alderman Schenck: Discussion took place regarding direction for improvement at the lake area. Alderman Schenck brought forward the idea of putting a boat dock in an area that has a higher demand. Alderman Schenck suggested having this at the campground area. Motion and second to amend the location by Alderman Schenck/Sarff from the North Ramp to the Campground. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion failed. Roll Call on original motion ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried. Public Works Water & Sewer Alderman Gerald Ellis Chairman 1. A lication for Pa ment No. 1 in the amount of 14 842.80 from Leander Construction for the WWTP Secondary Clarifiers 2. 3 & 4 aroiect Keith Plavec reported the project is going well. This payment will be made from the bond funds. Motion and second was made by Aldermen Ellis/Hartford to approve payment No 1 in the amount of $14,842.80 from Leander Construction for the WWTP Secondary Clarifiers 2, 3 and 4 projects. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 2. A iication for Payment No 8 in the amount of $69 339 22 from Leander Construction for Lime Slaker & Accelerator Rehab proiect Keith Plavec explained this is paid from bond funds. Motion and second was made by Aldermen Ellis/Rivero to approve the application for payment No 8 in the amount of $69,339.22 from Leander Construction for Lime Slaker & Accelerator Rehab project. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 3. A lication for Pavment No 20 in the amount of $24 232 50 from Reynolds Inc. for Proposed Radial Collector Well proiect Keith Plavec explained this is paid from the bond funds. Motion and second was made by Aldermen Ellis/Pickel to approve the application for payment No 20 in the amount of $24,232.50 from Reynolds Inc for Proposed Radial Collector Well Project. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 4. A lication for Payment No 3 in the amount of $443 110 64 from Otto Baum Inc. for 3'd Avenue Extension Contract B-1 & B-2 Keith Plavec explained the breakdown is as follows: IDOT is $275,953.72-- EDA $307,004.66. City $228,305.99 -CDAP $ 260,223.26 Motion and second was made by Aldermen Ellis/Hartford to approve the application for payment No 3 in the amount of $443,110.64 from Otto Baum Inc. for 3`a Avenue Extension Contract B-1 & B-2 ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 5. H lication for Pavment No 2 in the amount of $20116 61 from Leander Construction for WWTP Chlorination proiect Keith Plavec explained this is bond funds. Motion and second was made by Alderman Ellis/Rivero to approve the Payment No 2 in the amount of $20,116.61 from Leander Construction for WWTP Chlorination project. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 6. Change Order Proposal from Leander Construction in the amount of $11 820.79 for the Lime Slaker &Accelator Rehab proiect Motion and second was made by Alderman Ellis/Hartford to approve the change order from Leander Construction in the amount of $11,820.79 for the Lime Slaker &Accelator Rehab project. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried 7. Facade Grant Proeram• Disclosure of Alderman Ellis' Conflict of Interest per the HUD Administrative Reeulations. Attorney Peterson stated that Alderman Ellis formed a company where he performs masonry work and bid on a job for scrapbook dreams that would be funded by the facade program. Alderman Ellis previously visited with Attorney Peterson to see if this is a conflict of interest. Attorney Peterson researched this item, and did not find a conflict of interest, but she would like a disclosure to the Council. WIRC informed the City that the HUD regulations that would apply. Alderman Ellis would have to disclose a conflict, and discuss what the company's role in the project would be. Alderman Ellis stated that the majority of the work is masonry. Alderman Ellis stated he bid for all of the masonry, and he would be acting as the primary contractor. Attorney Peterson stated that no action is needed, and the minutes-along with the memo distributed will be forward to DCEO to see if they will agree with the waiver. If all of the appropriate parties agree, Alderman Ellis could be selected as the contractor for this project. Communications from Mayor Kevin R. Meade 1. Auxiliary Officer Appointments Mayor Meade appointed Darren Arnett Motion and second was made by Aldermen Ellis/Sarff to approve the appointment. Motion carried by unanimous voice vote. 2. Comptroller Appointment Mayor Meade stated Trish Horton was selected and has worked as an accountant in the past . The starting salary is $45,000.00/year. Trish will begin September 13, 2010 Motion and second was made by Alderman Sarff/Hartford to approve the appointment of Trisha Horton as the new comptroller. Motion carried by voice vote and was unanimous. 3. Interim Fire Chief Mayor Meade stated that he would promote Tom Shubert to serve as the interim Fire Chief until May 1, 2011 at a salary of $68,000.00. Tom will begin on September 20, 2010. Tom will run the department, and continue to pursue his degree as he moves forward in his career. Motion and second was made by Aldermen Ellis/Picket to appoint Tom Shubert as interim Fire Chief until May 1, 2011. Motion carried by voice vote and was unanimous. 4. Interim Public Safety Director Mayor Meade would like to have Mike Elam act as a mentor to Tom Shubert and work with Chief Taylor for $500.00/month until the end of April 2011. Motion and second was made by Aldermen Sarff/Reed to have Mike Elam continue as interim public safety director until the end of April 2011. Motion carried by voice vote and was unanimous. 5. Update on City Hydrants Mayor Meade stated that an issue came up with a hydrant on Quality Hill during a recent fire. The pressure is fine, but a gasket malfunctioned that did not allow the proper seal. This hydrant was checked in 2009, and had a rating of 3 during the last inspection. The rating level was 1-4 with a 4 being perfect. 6. RFP- Selling of 61 East Side Sauare Mayor Meade stated that he would like to bring this to executive session to discuss, and then come back to open session to take action. 7. Census Jobs Mayor Meade stated that he received communication from the US Census Bureau for jobs paying $14.41/hour. Interested people can call the Mayor's office at 647-0065. Old Business Nothing for Council Action New Business A RESOLUTION OF LOCAL ASSURANCE AND SUPPORT FROM THE CITY OF CANTON ON THE CITY'S APPLICATION FOR STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION ENHANCEMENT PROGRAM FUNDING Resolution # 3936 Motion and second was made by Aldermen Reed/Hartford to approve the resolution. Alderman Sarff asked if a decision was made regarding the lights previously discussed. One item is 225,000.00 for lighting. Alderman Sarff stated that a large portion of the grant is for lights and he does not feel the City needs it. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried ~i~y Hall Phone System Proposal City Administrator Jim Snider reported that a RFP was sent out, and 10 proposals were received. After review it was found that the Mitel system met the requirements. Our phone system RFP stipulated the awarding of the bid would be based on the following criteria: Quality and Reliability of Bidder 40% Price 30% Labor Warranty/Service/Support 20% Submittal Accuracy 5% Product Delivery 5% Based on my initial analysis (with the assistance of Graham Hospital's IT department), the Mitel system was graded very good for quality and of the three Mitel proposals, Heart graded highest due to price and same day service (they are located in East Peoria). The proposal from Peoria based Advanced Communications for a Panasonic also graded high because of reliable service and quality of the phone. Last Tuesday, city staff was presented a demonstration by Heart Technologies on the Mitel System and Advanced Communications on the Panasonic system. Although both companies presented a quality presentation, it was clear to city staff that Heart Technologies would be able to provide us the service after the sale that we require. Their references in the area are good. The Mitel phone system from Heart Technologies is priced at $14,985.14, with a one year "PPSS" warranty (attached). The Panasonic phone system from Advanced Communications is priced at $19,070, with a one year warranty. We also received much higher cost proposals from other reliable vendors in the central Illinois area. Most, if not all, would be able to provide us with a quality system. However, Heart Technology's proposal for the Mitel system seems to be the clear choice to meet our needs. I recommend their proposal to Council for approval without selecting the extended warranty. We can evaluate the need for this service after the first year of operation of the system. If approved, Heart Technologies has committed to having the new phone system operational within 15-30 days. Representatives of Heart will be providing an overview of their proposal at next Tuesday's Council Meeting. City Administrator Jim Snider explained that the City received the insurance settlement in the amount of $12,600.00. The additional cost to the City will be approximately $2,500.00. Motion and second was made by Aldermen Hartford/ Ellis to accept Heart Technologies proposal. ROLL CALL Yes No Absent Alderman West x Alderman Sarff x Alderman Reed x Alderman Schenck x Alderman Hartford x Alderman Pickel x Alderman Rivero x Alderman Ellis x The motion carried Adjournment Motion and second was made by Aldermen Ellis/Rivero to go to executive session for the purpose of police and public works negotiations, personnel and the possible sale of property. Motion carried by voice vote and was unanimous. EXECUTIVE SESSION- TO DISCUSS POLICE AND PUBLIC WORKS NEGOTIATIONS AND PERSONNEL AND POSSIBLE SALE OF PROPERTY. Mayor vin R. Meade Cit lerk Diana Tucker