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Home My WebLink About08-24-2010 Mechanical Committee MinutesMechanical Committee Meeting August 24, 2010 6:35 pm (Historic Depot 50 North 4tn) Donald E Edwards Way Canton IL 61520 Aldermen in attendance: Aldermen, Sarff, Schenck, Hartford, Rivero, Ellis, Pickel, Reed Staff in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Attorney Chrissie Peterson, City Administrator Jim Snider, City Treasurer Aaron Anderson, Public Works Director Clif O'Brien, Interim Fire Chief Tom Shubert, Police Chief Dan Taylor Others in audience: SRPED- Mark Rothert, Lance Lusk, City Engineer- Keith Plavec, ESDA Director- Phil Fleming Video Services by: Joe Ginger Media in attendance: Canton Daily Ledger John Froehling, Fulton County Democrat- Stacy Creasey Public Safety & Traffic Alderman Jim Hartford, Chairman Police Report Chief Dan Taylor reported: This month was very busy with the police department. The total for criminal arrests is up by 40%. The total for the nuisance complaints are up 19 different nuisances for the month of July. Chief's Comments: Lt. Foreman's recent graduation from FBI MLEEDS Positive performances by Drake Wilson, Officer Jarrod Smith, Officer Darren Flynn, Detective Mills (Child Porn Case) Detective Division made two arrests on American Grill burglary from February Gave graduation speech to part-time police officer's at WIPTU graduation ceremony 1 The police department received $2000.00 in IDOT grant money. This will be used for the "you drink, you drive, and you lose" campaign. The police department took a tour of the Cook facility before the public tour. This gave the police officers a good sense of the layout of the facility, which would benefit the officers if there would be a need to enter during an emergency. Chief Taylor attended a K-9 Demo at Youth Acres. Fire Report Interim Chief Tom Shubert reported: No additional comments: Discussion on the basic plan of the City Emereency Operation Plan ESDA Director Phil Fleming reported: Every two years the City of Canton has to renew the emergency operating plan- which is part of the process toward certification. 1978 was the last accredited ESDA. The last plan was prepared in 2007 by Chief Stanko. Five items are needed to be certified 1. Ordinance..... last updated in 1976 2. Budget 3. Trained Coordinator 4. Improved Emergency Operation plan 5. Successful testing of plan Phil stated that this plan will lay a foundation. Phil is working with various departments and agencies to sign off on the plan. Once the plan is completed, it will be distributed to various plan holders. The idea is that in the event of a disaster, we want to have a plan in place to deal with a disaster. Phil continued to explain the basic purpose and responsibility level included in the plan and the implementation process. Once the plan is approved by the Council it will be submitted to the County and the State of Illinois. Within 6 months of approval, an exercise of the plan must take place. After the exercise a 30 day period is allowed to have the final plan sent in. 2 49 South Main Update City Engineer Keith Plavec reported: A consultant came in to look at the building and all of the information is completed to begin the drawings. Keith is trying to obtain information to see when the drawings will be submitted. Citv Hall Phone System Update City Administrator Jim Snider reported: Last Friday was the deadline for proposals to the phone system. The City received 10 proposals ranging in pricing and various types of systems and technology. Jim is working with the IT department at the hospital, and is receiving information from them regarding their new phone system with the clinic. Tomorrow Jim will have meetings with vendors, and Jim will provide a written report by the end of the week. Next Tuesday Jim plans to bring the vendor to the City and have the staff review the system being considered. Jim hopes to have a recommendation for the September 7th Council meeting. The Public Safety & Traffic Committee adjourned at 7:10 p.m. Streets & Garbage Alderman Craig West, Chairman (absent) Alderman Ellis stated he spoke with Eagle Enterprise and they are very happy with the amount of people subscribing and will be starting the program. Carol Kohler will put the pickup dates on our City website. The Streets & Garbage Committee adjourned at 7:11 pm. Lake, Buildings & Grounds Alderman Rick Reed, Chairman Aldermen Rick Reed distributed information for the north ramp at Canton Lake. The quote is from Rettey Corporation. A quote was submitted from Rettey Marine. This includes pontoons, dock kit, hinged ramps, and pipe brackets. The total amount of the quote is $9,873.00 which is based on the 2006 price sheet. This price includes delivery of the pontoons. Alderman Reed would like to send this to Council with no recommendation. The Lake, Buildings & Grounds Committee adjourned at 7:15 p.m. Public Works, Water & Sewer Alderman Gerald Ellis, Chairman 1. Application for Payment No. 1 in the amount of 14,842.80 from Leander Construction for the WWTP Secondary Clarifiers 2, 3 & 4 project Keith Plavec reported this is 3.0% complete from the bond funds. Motion and second was made by Aldermen Ellis/Reed to send the request to Council for consideration. 2. Application for Payment No. 8 in the amount of $69,339.22 from Leander Construction for Lime Slaker & Accelerator Rehab project Keith Plavec reported this is at 91% complete from the bond funds. Motion and second was made by Aldermen Ellis/Hartford to send the request to Council for consideration. 3. Application for Payment No. 20 in the amount of $24,232.50 from Reynolds, Inc. for Proposed Radial Collector Well project Keith Plavec reported this is at 98% complete and would be paid from bond funds. Motion and second was made by Aldermen Ellis/Reed to send the request to Council for consideration. 4. Application for Payment No. 3 in the amount of $443,110.64 from Otto Baum, Inc. for 3~d Avenue Extension Contract B-1 & B-2 Keith Plavec reported this project contains the following breakdown. IDOT $114,119.87 EDA $ 126,960.90 City $94,415.29 from TIF CDAP $ 107,614.58 Keith will verify the above figures and give a report to the City Treasurer. Motion and second was made by Aldermen Ellis/Hartford to send the request to Council for consideration 5. Application for Payment No. 2 in the amount of $20,116.61 from Leander Construction for WWTP Chlorination project 4 Keith Plavec reported: This project will be 24% Complete and will be paid from bond funds. Motion and second was made by Aldermen Ellis/Reed to send the request to Council for consideration 6. Change Order Proposal from Leander Construction in the amount of $1,309.97 for the Lime Slaker &Accelator Rehab project Keith Plavec reported: $11820.79 as a net increase. A time extension was requested from August 23 to September 27th. This is for item # 6 and # 7. This includes a previous amount not originally included in the amount of $6,940.76 Motion and second was made by Aldermen Ellis/Hartford to send the request to Council for consideration 7. Change Order Proposal from Leander Construction in the amount of $3,570.00 for the lime Slaker &Accelator Rehab project Keith Plavec reported above with items # 6 Banner Dyke Road Update Banner Dyke Road was oil chipped today. The road should be opened back up tomorrow. The Public Works, Water & Sewer Committee adjourned at 7:30 p.m. ADJOURNMENT Motion and second was made by Aldermen Ellis/Hartford to adjourn to executive session for the purpose of police/public works negotiations and personnel The Mechanical Committee meeting adjourned at 7:30 p.m. Being no further business to discuss after the executive session the meeting adjourned at 8:25 p.m. co g Se etary, -t Tuc er, City Clerk 5