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HomeMy WebLinkAbout07-27-1993 Mechanical iMechanlcal Committee City Council Chambers July 27, 1993 6:30 P.M. iMernbers Present: Chet Phillips, Dick Coay, Jim May, Chuck Chapman Others Present: Don Edwards, James Elson, Ciif O'Brien, Gary Orwig, Ray McKinney, Bob DeRenzy, Mike Elam, Howard Williams, Will Taggart, Bob Molleck, Ross Gardiner, Don Hopper, Gladys Young Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the monthly report was self explanatory. No action was necessary by the Committee. The Committee discussed the number of fire calls. Bob stated that most are automatic alarms that are malfunctioning. Mayor Edwards stated the city may want to send letters to those who have systems to have them checked and/or repaired. The Committee briefly discussed the possibility of instilling a service charge for the automatic alarms. Mike Elam stated he had a copy of the ordinance for Galesburg. Bob Molieck suggested a copy of the ordinance passed by Peoria be obtained as well for review. Committee agreed. The police report was next. The report was self explanatory and no action was necessary by the Committee. Mike informed the Committee there have been a large number of elderly report cases, either abuse or assistance. He also informed the Committee that 911 is presently remodeling the dispatch area, Edd Lowe is the contractor, and invited the aldermen over to see the progress being made. Mike also informed the Committee they are having problems with interference on the radio. He stated they are looking at moving the tower or going to a private line. He stated he will keep the Committee informed. The ESMA report was next. Howard Williams informed the Committee that his report was self-explanatory. No action was necessary by the Committee. Howard commended the fire, police and street departments on their cooperation and assistance during the chemical spilt last week at 5th Avenue and Linn Street. Mayor Edwards stated that the city is continuing to work with the emergency services by supplying water to London Mills and Lewistown, whose wells are in jeopardy. 1 No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item was a request from Clif O'Brien to have brakes put on the second garbage truck. He stated that the parts will cost approximately $1500 and the work will be done by the city mechanic. A motion was made by Chuck Chapman and seconded by Jim May to allow the expenditure. Voice vote. Motion carried. Clif O'Brien informed the Committee that he has been keeping an eye on the micro-surfacing and the slurry seal areas. He stated the micro-surfacing part of the contract is fine, but the slurry seal has problems. He stated in the Fulton Square lot, he has painted approximately 30 areas where the crack filler is showing through the slurry seal and is being picked up by tires. He stated he and the contractor have tried to get together but schedules and weather have presented problems in looking at the areas. Bob DeRenzy informed the Com~ittee that he has some problems with the fire hydrants on the East Chestnut Street project. He stated he has talked with Tracie about them. The one at First and Chestnut is crooked, while several on Chestnut Street have been installed too low, which prevents the hook up of the fire hose, or the steamers are not turned toward the street. He stated he felt that these should be corrected before the contractor is allowed to pour cement around them. Mayor Edwards stated he would talk to Tracie concerning the hydrants. Mayor Edwards informed the Committee that the parking lots at the city building, on White Court and some adjacent alleys are in the process of being blacktopped by Pschirrer. Ciif informed the Committee that he would like to thank the Park District for allowing him to use one of their mobile phones this last weekend during the water problems. He stated that it is very unhandy without communications. Mayor Edwards stated that with the office closed and only two way radio communications, it does create some problems. Clif stated that he did not know if the park district will charge the city for the use, but a bill may come in. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman 2 The first item on the agenda was the new lake lots. Ray McKinney stated he had no further information and requested the item be carried over. Committee agreed. Clif O'Brien addressed the Committee concerning the roof of the David W. O'Brien Public Safety Building. He stated that this roof has been patched several times and he would like to have the repairs put out for bids. He stated the cost would be approximately $5,000. A motion was made by Chet Phillips and seconded by Jim May to advertise for sealed bids the repair of the roof of the David W. O'Brien Public Safety Building. Voice vote. The Fulton Square parking lot was next on the agenda. This item was previously discussed and removed from the agenda. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item on the agenda was the purchase of a new printer for the computer. Ray McKinney asked that this matter be tabled to the next meeting. Committee agreed. Gary Orwig addressed the Committee with a request to purchase a water bath. He stated that they are presently using a borrowed water bath. The cost of a new one is $1,075 from Baxter Scientific. A motion was made by Jim May and seconded by Chuck Chapman recommending approval of the purchase. Voice vote. Motion carried. Mayor Edwards stated that a committee had been looking into the steps necessary to comply with the new EPA regulations. They have recommended a belt press instead of a centrifuge type of process, which will allow the city to have a type A sludge. At this time Bernie Held of CMT addressed the Committee. He stated that there have been several meetings to discuss the 503 regulations set by the EPA. The committee has visited several different plants to see the operation of the several types of equipment for the management of bio-solids. He stated that land application is the present process used by the city, but will not meet the 503 regulations. He stated that the sludge can be pressed to remove the water content, mix with lime sludge and heated to bring It up to a class A sludge. This class has no restriction on use. it can be land applied or taken to the landfill. Lower classes of sludge have certain restrictions on the land application. Mr. Held presented a preliminary cost estimate for the equipment, construction and engineering costs for a total of $1,667,300 for the project. He stated that the regulations mandate the 3 ~rr+'' city to be on line by February 19, 1994 unless there is construction involved, which extends the deadline to February 1995 to be on Ifne. Discussion followed. A motion was made by Chet Phillips to refer the matter to the Finance Committee and to consider a proposal from CMf for the engineering work at the next City Council meeting. Seconded by Dick Coay. Voice vote. Motion carried. Jim May asked the Comittee's consideration in putting in an additional phone line for Will Taggart. Will stated that he ties up the city clerk's phone and public works phone for long periods of time. Someone asked who would answer this phone when Will was out of the office. it was stated that there are three 12 line phones available from the public safety building since the installation of the new system by 911. Chris Spears stated to change the entire system over to a 12 line system, the cost is approximately $160.00 plus the cost of the additional phone line and the monthly charge. Discussion followed. The Committee instructed Chris to check on the total cost and take the information to the Finance Committee. Chris agreed. A motion was made by Dick Coay and seconded by Chet Phillips to convene in executive session for the purpose of land acquisition and threatened, imminent and/or pending litigation. Voice vote. Motion carried. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4