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HomeMy WebLinkAbout12-14-1993 Clerical~+" Clerical Committee City Council Chambers December 14, 1993 6:30 P.M. Members Present: Larry Sarff, Kevin Meade, Jerry Bohler, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, George Spahn, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Dick Coay, Dean Putman, Bob Ems, Gary Baker, Clark Wilson, George Meacham, Pat Wright, Bruce Beal, Harlan Bannister, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first item was a request from Ray McKinney to purchase four filter controllers. He stated that the last time these were replaced was in 1970 and 1972. The total cost is $8,840.00 to be paid from the depreciation fund. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval of the expenditure from the depreciation account. Voice vote. Motion carried. Mike Elam informed the Committee that he has received approval for the continuation of the salary grant, until June 1994, for the undercover officer assigned to the West Central Illinois Drug Task Force. He stated that the total reimbursed amount for the eight month period will be $19,316.00. Mike requested permission to purchase a video camera and VCR for the booking room. He stated that at the present time, two officers must be used to handle prisoners. With the purchase, one officer will be needed to book a prisoner. The total cost is $1,377.25. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the expenditure of $1,377.25 to purchase the camera and VCR for the police department. Voice vote. Motion carried. Mike Elam requested permission to send two supervisors to an interview and interrogations school on January 11-14 at the Wheeling Police Department. The total cost is approximately $932.00 with part of the expense to be reimbursed by the Illinois Training Board. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval to send two supervisors to the school and to apply for reimbursement. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request for the repair of the generator at the Henry lift station. The total cost is $571.00. A motion was made by Kevin Meade and seconded by Bob Molleck approving the expenditure. Voice vote. Motion carried. 1 `rrr~` Gary Orwig requested permission to replace the sand in the filters at the sewer plant. He stated that this has not been changed since 1987. He stated with the chlorine exemption and the possible use of new chemicals, the replacement of the sand may be eliminated in the future. The cost is $2,031.80 from Boss Sand Co. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the expenditure. Voice vote. Motion carried. Bills were next on the agenda. A motion was made by Bob Molleck and seconded by Kevin Meade recommending to the City Council the approval of the bills. Voice vote. Motion carried. Larry Sarff asked about the status of putting some of the insurances out for bid. Pat Wright stated that she has mentioned it to Bob Fouts. Discussion followed on the best approach to take. Larry Sarff suggested Pat request from Bob Fouts a five year printout of the insurance claims for the city. No further action was taken by the Committee on this matter. Mayor Edwards stated he had sent out a memo concerning water billing and the use of the outside meter readings for billing purposes. Since the issuance of the memo, Ray McKinney has reminded him of the city's direction in averaging three billing periods. Mayor Edwards asked the Committee to review this matter again at the next meeting. Mayor Edwards asked the status of the light poles on West Elrn Street. It was stated that the fixtures were in but the light standards have been ordered and not yet received. Mayor Edwards stated that the traffic lights at 5th Avenue and Chestnut Street are being installed and will be flashing for the first week. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was the insurance update. George Meacham informed the committee that the insurance ad-hoc committee met last Tuesday and had requested information from the City in the form of: a copy of the complete insurance plan, the number of participants in the insurance plan, wages of all employees as of May 1, 1993, where the employees' contributions are being placed, and if everyone not covered by a non-bargaining agreement were contributing 1.2% of their base salary to the plan. George Meacham stated that it was their understanding that the city would contribute the same amount as in the past and the employee's co-pay amount would be placed in the insurance fund to help build the fund. 2 It was stated that the elected officials were exempted based on an opinion that the Council can not diminish the pay of elected officials. George stated that according to Attorney Berry of Chicago, the pay of the elected officials would not be diminished since the insurance is a voluntary plan, not a mandatory plan. George stated that if any of the members were not paying their 1.2%, it would be a violation of the fire union contract. Pat Wright stated that she was not directed to place the co-pay amount in the insurance fund, but it would not be hard to correct, if the Committee decided to do it. A motion was made by Bob Moileck and seconded by Larry Sarff to direct the City Treasurer to place the employees co-pay amount in the insurance fund along with the normal city contributions. Discussion. At this time Bruce Beal asked the Mayor to discuss the matter in executive session since it is related to negotiations. The Mayor agreed. Bob Moileck and Larry Sarff withdrew the motion and second. A motion was made by Larry Sarff and seconded by Kevin Meade to convene in executive session. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. Bruce Beal presented answers to the questions raised by George Meacham. A copy of the complete plan has been presented, the number of participants has been provided, the co-pay will be placed in the insurance fund, the city has no problem in providing the total city wages for the participants but that information would have to be provided by the Library Board and the Park District for their employees enrolled in the plan, and, non-represented employees are participating in the insurance plan the same as the fire union. George stated that all non-represented employees, elected or not, have to contribute 1.2% into the fund or be in violation of the union contract. No further action was taken by the Committee on this matter. On the request to have Section 14 of the fire contract changed, Bob Moileck stated that this matter will be discussed further. Bob Moileck requested the city hire Bruce Beal to negotiate on behalf of the city with the police union, who have filed a letter of intent to negotiate their upcoming contract. A motion was made by Larry Sarff and seconded by Kevin Meade to hire Bruce Beal for negotiations. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Comm ttee Kevin Meade, Chairman The first item of discussion was the cafeteria plan. Rosemary Trirr~le, with AFLAC, addressed the Committee with a summary of the cafeteria plan available to the city. She stated that AFLAC has been involved with the City of Canton for ten years. With the establishment of a Section 125 plan, the city would have to pass a 3 resolution by the end of the year to protect the employees' base pay in regard to their pension fund. This would enable the employees pension to be based on the gross before any deductions are made. She stated that each employee must be informed of the plan and they would have to sign on or off. No changes can be made until the end of the insurance term except for marriage, death, birth, adoption etc. Employees are provided an opportunity to change their status each year. She explained the different types of plans available. There is no cost to the city with the establishment of the premium only plan. The city saves money, the employee saves money, and there is no cost to the city. Discussion followed on the advantage to the AFLAC company in establishing this for the city, which provides them a larger pool of employees to show supplemental insurance policies to. Discussion. A motion was made by Bob Moileck and seconded by Larry Sarff to send the resolution to the City Council for consideration. Voice vote. Motion carried. The question of the status of city hall on the historic register was next on the agenda. Kayma Duncan stated that with the review of the file it was determined the information was sent to David Newton but the application had not been filed. She stated that Linda Caudle had been working on the application, pictures of the building had been taken and the preliminary application has been sent to David Newton for review. He will provide suggested changes to the application before it is submitted. Linda is presently waiting on the slides to be developed and his comments. it was noted the advantage of placing city hall on the register is that the ADA requirements are different for historic buildings. A motion was made by Larry Sarff and seconded by Bob Moileck to proceed with the application to place the city hall on the historic register. Voice vote. Motion carried. Kayma Duncan informed the Committee that with three to four days of good weather, the contractor will have all of the 48" sewer pipe installed on West Walnut Street. A pay estimate through December 3rd has been received in the amount of $68,889.50 and has been reviewed and approved by Bob Anderson. She requested approval of the pay estimate. A motion was made by Larry Sarff and seconded by Bob Moileck recommending approval of the pay estimate for Yaste, Inc. in the amount of $68,889.50. Voice vote. Motion carried. At this time Bernie Heid of CMT addressed the Committee concerning the sludge press/dryer project. He stated that Cf~AT has been asked to do an amendment to the city's facilities plan. That has been submitted to the EPA and he anticipates a response within 45 to 60 days. He stated that CMT is presently waiting to hear from the EPA on the revolving loan funds application for the process. There are t~vo ways to go with the project, which is a normal bidding procedure with specifications or a turnkey setup. The turnkey setup has never been a procedure reviewed by the EPA before and they have to approve the turnkey setup before the city is able to proceed with this type of program. Bernie Held stated he would be glad to accompany the city to a meeting with the EPA director to explain this type of program. No action was necesary by the Committee on this matter and the ad-hoc committee will keep the Committee informed. 4 No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohier, Chairman The first item was the wild animal ordinance. Jim Elson asked that this item be tabled at this time. Committee agreed. Bob Ems addressed the Committee concerning city owned property leased by the park district. Bob stated that the district has a lease with the city for Wallace Park and South Park which was established in 1958. Mr. Ems stated the park district would like to apply for grant funds from the Department of the Interior for upgrading, but, in order to accomplish this, the park district must own the property. Mr. Ems asked the city's consideration in providing the district with a fee simple title to both of these properties. Discussion followed on the lease and the grant application. A motion was made by Larry Sarff and seconded by Kevin Meade to refer the request to the City Council for consideration. Voice vote. Motion carried. Mayor Edwards informed the Committee that he has received a letter from Mr. Snowman concerning the water line installed east of the Del-Bar Subdivision. This was installed with an EPA permit and they are requesting the city accept and maintain the line. Discussion followed. The matter was tabled for review by Clif O'Brien. No further action was taken at this time on the request. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5