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HomeMy WebLinkAbout09-14-1993 Clerical Clerical Committee Public Safety Building September 14, 1993 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Jerry Bohler, Kevin Meade Others Present: Don Edwards, Jim Elson, James Elson, Clif O'Brien, George Spahn, Ray McKinney, Gary Orwig, Mike Elam, -Bob DeRenzy, Chris Spears, Will Taggart, Dick Coay, Jim May, Chet Phillips, Ross Gardiner, Phil Miller Finance Committee Larry Sarff, Chairman The first item was the sludge management financing. Bernie Heid of CART addressed the Committee concerning the revision of the facilities management plan for the sewer plant. This would be necessary to meet the 503 regulations established by the EPA. He stated that the cost to update the plan would be a lump sum of $10,000. He stated that CMT would provide two to three alternatives to present to the EPA to meet the new regulations. Mayor Edwards asked Harlan Bannister to provide an update to the committee on the necessary equipment to dry the sludge. Mr. Bannister stated that a Phoenix press can be brought to Canton to test the dewatering of the sludge for a cost of $2500. This dewatered sludge would then be shipped to UPE at a cost of $4,000 to be dried to make sure a Type A material is the result. It was noted that these costs, other than shipping, could be applied to the purchase cost of the dewaterer and the dryer. Mr. Bannister stated that the cost of the press is $170,000 and the dryer is $170,000. These are the major pieces of equipment, but tanks for both plants, a building over the accelator at the water plant, and difused air equipment for the sewer plant have been discussed. These expenses can be financed through the Rural Bond Bank at 3% for 20 years with no fees. Mayor Edwards stated that the mandatory changes have to be started by February 1994 to comply with the new regulations. Discussion. A motion was made by Bob Molleck and seconded by Kevin Meade to recommend to the City Council the approval of the Cr'V!T' agreement in the amount of $10,000 to update the plan and to proceed with the dewatering testing of the sludge and drying of the sludge at a cost of $2500 and $4000, respectively. Voice vote. Motion carried. The utility TIF funds were next on the agenda. This item was a referral from Council to devise a plan to spend the TIF funds from the utility district. Mayor Edwards stated that discussion has been held on updating the enterprise park lift station and maintenance work on the road at the park. He informed the Committee that Pat Wright is working on a report to the Department of Revenue concerning these funds. No action was taken by the Committee on this matter. At this time Donald Barnett presented a petition to the Committee requesting that something be done with the automatic alarm at Brady's Lumber. He stated that this alarm goes off on a regular basis and has rang for hours before Mr. Brady comes to the building and turns it off. The Committee acknowledged the receipt of the petition and presented it to the secretary. A suggestion presented by Mike Elam was next on the agenda. Mike stated that he did not know that Mr. Barnett was going to present the petition until after he had this memo written. He stated that there are 82 alarms monitored by the police department. In 1992 over 300 alarms were answered, with 80 of them answered by the fire department. Mike stated he has a copy of a recent ordinance passed by the City of Galesburg concerning fees for monitoring and answering alarms. This provides for a fee for the police departrent to monitor the alarms. Mike stated he did not provide fee amounts in this ordinance. Discussion followed. A motion was made by Kevin Meade to send the ordinance to the City Council for first reading and to have the matter referred back to the Legal and Ordinance Committee for further discussion. Seconded by Bob Molleck. Voice vote. Motion carried. Bills were next on the agenda. A motion was made by Kevin Meade and seconded by Bob Molleck recommending to the City Council the approval of the bills. Voice vote. Motion carried. At this time Jack Romine addressed the Committee concerning a piece of property he is purchasing in the enterprise zone. He stated that he thought the property was zoned industrial when in fact it is zoned agriculture. He stated he has ordered and made arrangements for a building to be built on the property. Jim Elson stated that the proper steps would be to petition the Planning and Zoning Commission for rezoning of the property. The next meeting is October 11. With a favorable recommendation, the next step would be to have an ordinance presented to the City Council for consideration. Discussion followed. Jim stated that a building permit could be issued for an agricultural building and the use changed when the zoning is changed. Larry Sarff suggested that all necessary, correct steps be taken for the advertising to be properly published. No further business was discussed and the Finance Committee was adjourned. 2 ®~ Negotiations, Grievance and Personnel Committee Bob Moileck, Chairman The next two item of discussions were the amendment to the health insurance benefits and wages for non-union employees. Bob Moileck requested this matter be discussed in executive session. A motion was made by Larry Sarff and seconded by Kevin Meade to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. Committee reconvened in open session. A motion was made by Kevin Meade an seconded by Larry Sarff recommending acceptance of the wage scale presented for non-union employees. Voice vote. Motion carried. A motion was made by Larry Sarff and seconded by Jerry Bohler to have non-union employees pay 1.2% of the base pay for dependent coverage, .S% of base pay for single coverage, and to offer the .8°k for the fire union as an amendment to their contract. Voice vote. Motion carried. A motion was made by Kevin Meade and seconded by Jerry Bohler to have all other insurance benefits to fall in line with the issues and time frames outlined in the fire contract and to be retroactive to May 1, 1993. Voice vote. Motion carried. A motion was made by Larry Sarff and seconded by Jerry Bohler to not change the benefits for the retirees. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Corrrnunity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee that Phillips and Associates had a balloon payment due in March for their loan. They are requesting a two year extension of their loan. They currently have a balance of $55,000. A motion was made by Larry Sarff and seconded by Bob Moileck recommending approval of the request. Voice vote. Motion carried. Chris informed the Committee that the prison proposal has been mailed to Springfield. He stated he anticipates a naming of a site for the new facility in late fall. The next item, the discussion of a loan payoff proposal, has been withdrawn. No action was necessary by the Committee on this matter. No further business was discussed and the Community and Industrial Development Committee was adjourned. 3 Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was the Hauk water line. Jeff Hauk, who is building a new house at 1765 East Sycamore, addressed the Committee. He stated he has extended a six inch water line and is requesting the reimbursement of tap fees for anyone else hooking onto this line. He stated there are four possible future taps plus his own. The est(mated cost of the extension is $3,000, which would result in additional tap fees of $600.00. Jim Elson stated that there is an ordinance covering this matter which provides the city with the authority to enter into an agreement prior to the construction of the water line. Mayor Edwards stated that the next item, the Myrtle Street water line, is the same way. The cost was $1600, installed by the city, an additional tap fees of $400 for each of the four lots would apply. Discussion. A motion was made by Bob Molleck and seconded by Kevin Meade recommending to the City Council to enter into an agreement with Jeff Hauk for reimbursement of construction costs for the water main extension with the costs to be reviewed and verified by the city engineer. Voice vote. Motion carried. A motion was made by Kevin Meade and seconded by Larry Sarff recommending to the City Council an additional $400 tap fee be assessed each of the four lots on East Myrtle Street to cover the cost of installation by the city. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a letter received from the EPA placing restrictions on the North Main and 4th Avenue sewers. This prevents the installation of any new mains in these areas. Bob Anderson explained the cost and workings of a tide valve which would prevent the backflow of water in the sewer service lines. Clif O'Brien suggested a by-pass be installed in a manhole to eliminate the surcharging of the sewers in this area which would eliminate the need for pumping of the manholes along 4th Avenue. It would still be considered a by-pass but he feels it would be quicker and more efficient. Mayor Edwards stated that this is a band-aid solution. He stated that if 51% of the electors in the district petition for a special service area, they would pay for the improvements through additional taxation and would provid the needed funds for the improvements. No action was taken by the Committee at this time. The West Walnut Street Sewer was discussed next. Bob Anderson stated that the low bid was Yaste, Inc. in the amount of $210,000. He has received a pre-qualification certificate from the Capital Development Board and a pre-qualification certificate is forthcoming from IDOT. A motion was made by Kevin Meade and seconded by Larry Sarff recommending acceptance of the low bid of Yaste, Inc. for the West Walnut Street sewer project. Voice vote. Motion carried. 4 Jim Elson informed the Comma ordinance and would apply to A motion was made by Larry violation taking place, the to correct the situation. Motion carried. ttee there is a pollution of Canton Lake the animal waste seeping into the lake. Sarff recommending that if there is a proper persons be notified and proceed Seconded by Bob Molleck. Voice vote. Mayor Edwards informed the Committee that a zoning violation notice was issued to Manufacturing Services, as instructed by Planning and Zoning. Mr. Tom Tracy has informed him that operations are not being conducted in the building, only machinery has been moved ln. No action was necessary by the Committee at this time. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5