HomeMy WebLinkAbout08-10-1993 Clerical
Clerical Committee
City Council Chambers
August 10, 1993
6:30 P.M.
Members Present: Larry Sarff, Bob Molleck, Jerry Bohler
Others Present: Jim Elson, Clif O'Brien, George Spahn, Ray McKinney
Mike Elam, Bob DeRenzy, Chris Spears, Wiil Taggart,
Jim May, Chet Phillips, Ross Gardiner, Don Hopper,
Gladys Young
Finance Committee
Larry Sarff, Chairman
The first item was the sludge management financing. Chris Spears
stated there were several financing options that could be
considered. They were: 1. a loan from the EPA (this would be at
3% for the next year and there are no fees); 2. a loan from the
Rural Bond Bank (this would be at 5 1/2°k with a 2 1/2% fee); 3. a
regular bond issue (this would be at 5 1/2% with 2 1/2°~ fees); or,
4. a conventional bank loan. Chris stated the anticipated amount
to be borrowed would be $1 to $1.5 million. Through a loan from the
EPA, the payments would be approximately $67,000 per year. He
stated that he had checked with Farmers Home and they only have
loans for water and sewer projects for communities under 10,000
population. It was noted that the anticipated revenues to be
derived from hookups by Fairview and Wee-Ma-Tuk would be $40-50,000.
it was discussed that the North Main sewer project could also be
funded through and EPA loan. Chris stated that he has not reviewed
the requirements for the EPA loan at this time. Discussion. No
action was taken by the Committee at this time.
The financing of the new fire truck was next on the agenda. Chris
informed the Committee that $120,000 of the $250,000 needed for the
new truck has been set aside from the surcharge funds. The proceeds
from the sale of fire house #2, which the city attorney is presently
working on, is also earmarked for the new truck. Chris stated that
the firemen's pension board has offered to lend the city the balance
of the money needed for the new truck at the same rate as the money
market, which is presently 2-3%. This would result in a yearly
payment of approximately $29,201 for the next five years.
Discussion followed. Bob DeRenzy stated that the specifications
would have to be reviewed again and he would like to put the truck
out for bids. It is anticipated that it will take 14 months to
receive the truck after ordering. A motion was made by Larry Sarff
to put the telesquirt out for bids with the balance needed to be on
a five year term payment to be paid from the surcharge funds.
Seconded by Jerry Bohler. Discussion. Voice vote. Motion carried.
A private phone line for Will Taggart was discussed next. Chris
stated that the cost would be $84.00 for the installation, $18.50
per month plus the usage fees involved. He stated that if the
present system were upgraded to a 12 line system by Executone, the
cost would be $144.00. Discussion followed on the need for a
private line for Will Taggart. When asked if there was a need for
the expansion, Chris stated he did not see the need in the near
future. He suggested that if a private line was installed, that the
fax machine be put on the private line, which would free up a line
for Will on the present system. A motion was made by Jerry Bohier
to have a private line installed for the fax machine in order to
open up a line for the zoning administrator. Seconded by Bob
Molleck. Voice vote. Motion carried.
Mike Elam addressed the Committee with a request to have a private
radio line for the police department. He stated that the present
system tends to pick up transmissions from other agencies and the
private line would have little interference from other agencies. He
played a tape showing the noise and interference on the present
system. Mike stated that the total cost to purchase two 16 channel
mobile units, one 6 channel mobile unit, one 8 channel portable unit
and to modify the base radio would cost $2,932.00. Discussion
followed on the units for the vehicles. A motion was made by Bob
Molleck and seconded by Jerry Bohier recommending approval of the
purchase to install a private line for the police department. Voice
vote. Motion carried.
Mike also informed the Committee they should be proud how the police
department, city services, and county and state agencies worked
together on the recent plane crash. He stated that FAA officials
commented on the security of the scene.
Ray McKinney requested permission to replace a valve at the water
plant. This is a 6" effluent valve of 1939 vintage. He would like
to replace it with a butterfly valve at a cost of $950.00. A motion
was made by Jerry Bohier and seconded by Bob Molleck to allow the
expenditure. Voice vote. Motion carried.
Ray Informed the Committee that one of the meter readers cars caught
fire today and has been towed to the Street Department. He stated
they will be resurrecting the old brown truck.
Bills were next on the agenda. Chris Spears stated that the Spoon
River Electric bill under Community Development should read Spoon
River Scenic Drive. A motion was made by Bob Molleck and seconded
by Jerry Bohier recommending to the City Council the approval of the
bills. Voice vote. Motion carried.
No further business was discussed and the Finance Committee was
adjourned.
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Negotiations, Grievance and Personnel Committee
Bob Molleck, Chairman
The first item of discussion was the amendment to the health
insurance benefits. Bob Molleck stated he did not believe that this
matter would be discussed until the present contract negotiations
were settled. The matter was carried over to the next regular
meeting.
At this time Craig Zilly presented a proposal to have a payroll
deduction plan for fife insurance for city employees. Mr. Ziliy
stated that he represents Saunders/Hasty Insurance and Pekin
Insurance. He stated he would like to opportunity to have enrollers
come in, with the cooperation of the department heads, to talk with
each employee concerning the possibility of enrolling in additional
life insurance. He stated that this would be available through
payroll deduction, in which the city clerk has indicated that there
Is room for this deduction. Discussion followed on the availability
of payroll deduction. It was noted that requests from employees
have been made for payroll deduction for savings bonds and they have
been told that there was no room for the payroll deduction. The
Committee referred this matter to the City Council for further
discussion and to verify the availability of the payroll deduction
option.
Bob Molleck stated there will be an executive session concerning
personnel at the end of the regular meeting.
No further business was discussed and the Negotiations, Grievance
and Personnel Committee was adjourned.
Carmxinity and Industrial Development Committee
Kevin Meade, Chairman
The first item of discussion was the Director's report. Chris
informed the Committee that the application for funding for the
railroad depot has been submitted and he anticipates notification
sometime in the fall on its disposition.
Chris informed the Committee he has a TIF rehab loan request from
Cal Buffington for the property at 27 White Court in the amount of
$2,500.00 for improvement to the building. Chris stated that the
application meets ail the criteria. A motion was made by Larry
Sarff and seconded by Bob Molleck to refer the application to the
City Council for approval. Voice vote. Motion carried.
Chris informed the Committee that he has received two TIF rehab loan
requests from Rick Lillie for the property at 3 East Side Square.
He stated that Mr. Lillie is in the process of dividing the building
into two businesses; therefore, two applications are in order and
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meet the criteria outlined for the program. Each application is in
the amount of $2,500.00. A motion was made by Larry Sarff and
seconded by Bob Molleck referring the applications to the City
Council for approval. Voice vote. Motion carried.
Chris informed the Committee that a list of the work to be done on
DAHM Hall has been received and the Jackson's have reviewed and
appear to be willing to accept the agreement with the City. There
is a problem with the potential neighbor but has nothing to do with
the agreement with the city. A motion was made by Larry Sarff and
seconded by Bob Molleck to refer the agreement to the City Council
for approval dependent on the acceptance by the Jacksons. Voice
vote. Motion carried.
The Committee discussed putting the city's insurance out for bid.
It was noted that several employees have expressed their desire to
have the city's insurance put out for bid. Larry Sarff stated he
had received a letter from a local agent interested in bidding on
the city's insurance. Chris stated that the city has received a
quote from the Illinois Risk Management Association on the insurance
and it is presently being reviewed. No action was taken on this
matter at this time.
The downtown revitalization was next on the agenda. Chris stated
that he has turned this over to Kevin Meade. He stated he did know
that the application is due August 20th. Kevin Meade was not in
attendance; therefore, the matter was not discussed further.
Dave Beeney addressed the Committee with a request to have the city
take a third position on a loan. This loan was a rehab loan made
several years ago and he is in the process of refinancing his house.
FmHA will have a loan balance of $7,600.00, the bank will have a
loan balance of $29,000 and the city has a loan balance of
$3,612.27. A motion was made by Larry Sarff and seconded by Bob
Molleck recommending the city take a third position on the rehab
loan for Mr. Beeney. Voice vote. Motion carried.
No further business was discussed and the Community and Industrial
Development Committee was adjourned.
Legal and Ordinance Committee
Jerry Bohler, Chairman
The first item on the agenda was a draft of the beer garden
ordinance. The draft contained several blanks concerning time
frames and cost of the licenses. The committee discussed these
items, made recommendation to limit the hours and provide for a
$10.00 fee for the license. This item will be placed on the agenda
of the next City Council meeting for first reading. Mike Elam
stated he would provide copies to the license holders this ordinance
change will effect so they will have time to review it before the
next City Council meeting. A motion was made by Larry Sarff and
seconded by Bob Molleck to refer the ordinance to the City Council
with the additions. Voice vote. Motion carried.
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The Canton State Bank agreement was next on the agenda. This
agreement is for the reformation of the lease for the property in
front of the bank. Discussion followed. Jim Elson stated that the
bank has agreed to the reformation of the lease and a notice would
have to be published for the change. A motion was made by Larry
Sarff and seconded by Bob Molleck to refer the matter to the City
Council and recommend acceptance of the concept. Voice vote.
Motion carried.
At this time the Committee discussed the sewer problem in the area
of 9th and Anderson. Clif O'Brien stated that he had talked with
Bernie Held of CMi" briefly and it may be that an adjustment to the
floats will take care of the problem. He stated he has talked with
Mr. Scalf and informed him that this is not definite but will check
on the possibility. No action was taken by the Com~rrmittee on this
matter.
At this time Julie Harry of Shifty's addressed the Committee
concerning the possibility of changing the liquor license ordinance
to provide for one additional Class A, tavern license. She
presented to the Committee a petition supporting her being granted a
tavern license. A motion was made by Jerry Bohier and seconded by
Larry Sarff to place the petition on file. Voice vote. Motion
carried. Ms. Harry stated that she has shut the business down and
is on the verge of filing bankruptcy on the food service end of the
business. Larry Sarff stated that this borders his ward and he has
had several calls and contacts complaining of the noise on a regular
basis. He stated he has also received letters from parishes against
the expansion of the Class A tavern licenses. Bob Molleck stated
that he has received the same comments and feels that the liquor
license structure has recently been reviewed and the city should not
have neighborhood bars. A motion was made by Larry Sarff and
seconded by Bob Molleck to recommend to the City Council no changes
be made in the number of Class A licenses. Discussion. Ms. Harry
stated that the ordinance does not stipulate the percentage of food
that has to be sold; she had to submit her books to determine that
she was selling more food than alcohol; Feasters has a tavern
license which stipulates that the primary business is dispensing
alcohol with food as incidental; Feaster's has not had to submit
their books to determine that they are selling more alcohol than
food; the liquor ordinance stipulates that a Class B superclub
license holder can not sell alcohol above the ground level of the
business; and, the ordinance also stipulates no license will be
issued to a business facing or adjoining the public square. She
stated she feels Feaster's is adjacent to the square. At this time
the vote on the motion was taken. Voice vote. Motion carried.
Dave Steck addressed the Committee with a request to obtain an
easement from his property to the city sewer in order to hook on to
the city's sewer. He stated he is interested In purchasing lots 2
and 3 in the Parod Subdivision as well as a lot in the Zink farm.
He stated that the closest sewer line is on the city's property
north of the Zink farm lot. There is a 40-50 foot drop from his lot
to the sewer line. He stated he would need an easement to hook on
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to the sewer in case the city should every sell the Zink farm
property. Ciif O'Brien stated it is possible to hook up to this
sewer provided a series of manholes are installed with a 4°r6 drop
maintained for proper flow. Discussion followed on other accesses
to sewer lines and the location of water lines for this property.
It was indicated that a septic tank system may also be possible for
lots 2 and 3. Discussion. A motion was made by Larry Sarff to
allow the granting of the easement to the city sewer north of Mr.
Steck's lot provided the line is installed according to code.
Seconded by Bob Molleck. Voice vote. Motion carried.
Will Taggart addressed the Committee concerning rear yard setbacks.
He stated that the change had been passed by the City Council,
codified, but had not had the required public hearing to accept and
asked that the public hearing be held. It was noted that the public
hearing would be required by the Planning and Zoning Com~nission, not
the City Council, and there were several items in the zoning
ordinance that had been changed without a public hearing. A motion
was made by Larry Sarff to have Will Taggart present a list of items
required for a public hearing and the public hearing notice for
Planning and Zoning Commission be published for the September 13th
meeting. Voice vote. Motion carried.
Will Taggart brought up some areas of Village Square #3 have been
improperly zoned and need to be corrected. Jim Elson stated he has
not had time to work on this matter but has it on his list of things
to review. A motion was made by Larry Sarff and seconded by Bob
Molleck to carry this item over to next months' meeting. Voice
vote. Motion carried.
The matter of correcting a drainage problem at Avenue Hand Walnut
Street was discussed next. It was noted that new driveways were put
in at this duplex, without a driveway permit fran the City Engineer,
and the city engineer has stated that this needs to be corrected. A
motion was made by Bob Molleck and seconded by Larry Sarff to have
the city attorney send a letter to the owners, with a time certain
for correction of the problem. Voice vote. Motion carried.
At this time a motion was made by Larry Sarff and seconded by Bob
Molleck to convene in execut(ve session for the purpose of
discussing personnel. Voice vote. Motion carried.
Executive session minutes are on file for review. Committee
reconvened in open session.
No further business was discussed and the Legal and Ordinance
Committee was adjourned.
Kayma Duncan - Committee Secretary
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