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HomeMy WebLinkAbout07-13-1993 Clerical Clerical Committee City Council Chambers July 13, 1993 6:30 P.M. Members Present: Larry Sarff, Kevin Meade, Bob Molleck, Jerry Bohler Others Present: Don Edwards, Jim Eison, Clif O'Brien, Gary Orwig, Ray McKinney, Mike Elam, Bob DeRenzy, James Eison, Chris Spears, Wili Taggart, Jim May, Chet Phillips, George Spahn, Ross Gardiner, Don Hopper, Gladys Young Finance Committee Larry Sarff, Chairman The first item was the lake lot lease extensions. Larry Sarff stated that the term and the rent are the only items which need to be decided by the Committee. The financial institutions have indicated they prefer a roiling lease of not less than 20 years for the lake lot leases. It was noted that the rent amounts for the lots are increased $75.00 when they are transferred from one leasee to another or at the expiration of the lease. Discussion. A motion was made by Jerry Bohler and seconded by Kevin Meade to incorporate option #5 in the lease with the current method of determining rent to remain in place. Voice vote. Motion carried. Clif O'Brien addressed the Committee concerning the need to have the brakes replaced on two garbage trucks and to have a radiator repaired. He stated that the radiator will be approximately $1,000. He stated he did not have a price for the brakes at this time but would have those figures for the City Council meeting. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow the repairs to the garbage trucks. Voice vote. Motion carried. Clif O'Brien addressed the Committee with a problem. He stated that Mike Durrette was working on a house and has indicated that the garbage men picked up two buckets with tools in them when they picked up the garbage. Clif stated he took the truck to the landfill himself, went through ten tons of garbage, found the buckets but did not find any tools. Mr. Durrette has indicated there were approximately $400 worth of tools in the buckets. Clif stated he did not feel that this was the case and feels the claim is unwarranted. The Committee instructed the City Attorney to write a letter of response to Mr. Durrette. The sidewalk project was discussed next. Bob Anderson had prepared a preliminary cost estimate of the downtown area breaking the estimate down by blocks. Discussion followed on the amount of money allocated to the project and the priority of the areas. A motion 1 was made by Kevin Meade and seconded by Jerry Bohler to have the city engineer draw up plans and specs for sidewalk bids with multiple options. Voice vote. Motion carried. Mike Elam addressed the Committee with a request to purchase a moving radar unit. He stated that the state bid is from Kustom Signals in the amount of $1,377.00. He had obtained another bid from Municipal Electronics in the amount of $1,995.00. Mike requested permission to purchase the unit under the state bid. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the purchase. Voice vote. Motion carried. Mike informed the Committee, as an requested a salary reimbursement in West Central Illinois Task Force. he has submitted a new grant appli 1993 through July 30, 1994. No Committee at this time. informational the amount of He also inf~ cation for the action was item, that he has $1,821.06 from the crmed the Committee period of July 1, necessary by the Bills were next on the agenda. Larry Sarff informed the Committee they need to add the annual dues of $60.00 for Rotary for Mike Elam to the list of bills as well as $65.00 for the meals. This was a condition of his employment when he was made chief. It was noted that the city pays for dues for Chris Spears but not his meals. Discussion followed. Committee agreed to add Mike Elams' dues and meals as well as Chris Spears' meals to the list of bills. Clif O'Brien asked the Com-nittee to hold the payment of the micropavers. He stated that there has been some bleeding through on some of the areas. The city attorney was asked to review the contract to determine the amount of retainage the city is able to hold and discuss it further at the next city council meeting. He agreed. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending to the City Council the approval of the bills as amended. Voice vote. Motion carried. Mayor Edwards stated that there has been $300 worth of rock for Chestnut Street for the temporary driveways. Tracie has asked if this would be paid from the general fund or from motor fuel tax. No decision was made by the Committee on this matter. Mayor Edwards stated that the tires on the white city car needs replaced. He asked permission to spend approximately $200 for the city car tires. Committee agreed. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel C'armittee Bob Molleck, Chairman 2 The first item of discussion was the health insurance benefits. It was noted that Randy Wilson of the library and Bob Ems and Gary Baker of the park district were in attendance to hear the discussion and possibly have input into the health insurance benefits matter. Chris Spears stated that he thought the Committee had decided on amending the health plan following the recommendations of Ron Jones. The amendment includes: preferred provider hospital - Graham Hospital and Methodist Medical Center; preferred provider for the drug card -Super-X Drug; increasing the deductible to $250 for individual and $500 for family coverage with all benefits subject to the deductible and a maximum out of pocket increase to $1,000; a 50% payment of coverage if a preferred provider hospital is not utilized. Chris stated that a co-payment of insurance premiums by the employee of $15 for the individual and $35 for family coverage would be initiated. Committee discussed the possibility of putting the health coverage out for bids. Larry Sarff stated he did not think the city could get anything else cheaper based on past experience. Discussion. A motion was made by Larry Sarff and seconded by Kevin Meade recommending to the City Council the amendment to the health insurance plan as outlined and a co-payment of health insurance premiums by the employee as outlined. Voice vote. Motion carried. The next item of discussion was three grievances received by the city. Bob Molleck asked that these be discussed in executive session. Committee agreed. Bob Molleck stated there will be an executive session concerning personnel at the end of the regular meeting. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris stated the first item is the interest rate of the federal loans. The current rate of interest is 13%. He stated he had talked with Jerry Townsend concerning the rate and had been informed that the city has the authority to change the rate. Chris stated the local banks are charging 7.5-9.5%. He suggested the rate be set at 2% above the prime rate with the interest rate to be reviewed yearly for adjustment. At this time, Chris provided an oral list of the borrowers and their current status. Discussion. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending the interest rate be changed to the prime rate plus 2% with an annual review of the rate. Voice vote. Motion carried. Chris asked the Committee's feeling on selling CIC stock. Jim Eison suggested that some checking be done to see if the stock is moving and the price quote of the stock. Committee agreed. 3 Chris stated that Pat Wright has received a letter from the Department of Revenue requesting information on the utility tax TIF and the property tax TIF. She would like to have some assistance from Jim Hocker and the cost could be $500 or less. A motion was made by Larry Sarff and seconded by Bob Moileck approving the expenditure for assistance. Voice vote. Motion carried. Chris informed the Committee that he has been contacted by the Jackson's concerning DAI-M Hall. There are two provisions they would like to negotiate. One is the provision dealing with having to hold the building five years after completion of the improvements or pay the city for the back taxes plus interest. They feel that if the improvements are made, the building would generate additional taxes and they should have the option to sell the property if they so choose. The other provision is the title insurance on the property. They are willing to purchase the insurance themselves. Jim Elson stated that he had not heard from them or their attorney in approximately a month and thought this had fallen through. Discussion followed on the improvements to be made to the building. The Committee instructed Chris to request a list of the improvements to be made on the building. Chris informed the Committee that he had made a presentation in Chicago on June 18 on behalf of getting the railroad depot on the national registry. He stated the depot was nominated and he is waiting on a determination from the Department of Interior. He anticipates a favorable determination. He stated that a grant for the depot will be submitted by August 1st. Larry Sarff addressed the Committee concerning the appraisals conducted on Denny Brown in regard to the DARE program. The appraisals were favorable with many comments reflecting his hard work and time involved in the program. Larry stated Denny should be commended for his effort and involvement in the program. Committee agreed. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Crnmittee Jerry Bohler, Chairman The first item on the agenda was a request to have the city participate in the placement of a water line east of Sycamore Street in Village Square. Jeff Hauk has submitted plans and obtained an EPA permit for the installation of a 6" water line to a five acre lot he owns. He has indicated that he anticipates others to hook on to this line in the future and would like to recoup part of his costs in the installation of the line. Discussion followed concerning the difference in price between a 2" and a 6" line and the fact that if he subdivides the five acre tract, he then becomes a developer. A motion was made by Larry Sarff and seconded by Kevin 4 Meade recommending the city not participate in the installation of a larger line and/or the reimbursement to Mr. I-lauk for future tap ons to the line. Voice vote. Motion carried. The sign ordinance review was next. James Elson asked that this item be taken off the agenda and put back on when the matter is ready to be discussed. Committee agreed. The beer garden ordinance was next on the agenda. James Elson informed the Committee they have a draft and will be presenting that at the next meeting. No action was necessary by the Committee on this matter. A request from the Village of Fairview to hook on to the water line was next. John McCarthy, representing the Village, stated that they would be hooking on at Norris with a six inch line, which is approximately eight miles from Fairview. He stated that they anticipate using 45-55,000 gallons of water per day. Mr. McCarthy stated that the Village is willing to sign a water purchase agreement and will be obtaining financing. This request is due to water quality and a better system. The Village will be maintaining their well as a backup. The consensus of the Committee members was that there would be no problem in having them hook on. Mayor Edwards informed the Committee that Cuba is also requesting permission to allow Wee-Ma-Tuk to hook on to the Cuba line. They will be using approximately 26,000 gallons per day. He stated that if the revenue from these two sources were put aside for the Clean Lakes program, additional costs would not be necessary to assess the residents of this community. Ray McKinney stated that with the loss of IH and the prison taking up the slack along with the other communities, they have been able to hold down costs. The costs are the same except for a few more chemicals and a little bit of electricity. A motion was made by Kevin Meade recommending to the City Council to move forward with the concept of supplying water to both Cuba and Fairview. Seconded by Larry Sarff. Voice vote. Motion carried. At this time Ron Scaif addressed the committee concerning a problem near his house at 345 South 9th Avenue. He stated that during the recent rains, the manhole covers have blown off, water is going into the basements, and water is draining into a hole by his garage. Clif O'Brien stated that everything in the area is open, the new lift station was placed next to the old one and the pumps are running fine. The water draining by the garage is into an old brick storm tile. If the dirt is removed from over the brick sewer it will collapse and would have to be replaced totally. He has put material around the sewer to try to seal the outside of the sewer due to the fact that the mortar has crumbled adn washed away. The storm the drains into the farm field. If the creek is full it tends to blow the bells out of the manholes. The manhole at 8th and Maple is 25 to 30 feet deep and it has gotten full and bulged the street area around it up. Clif suggested CAA1' be contacted to review the plans and see if there is a problem and what can be done. Mayor asked Clif and Gary to contact CMT. They agreed. 5 At this time Julie Harry of Shifty's addressed the Committee concerning the possibility of changing the liquor license ordinance to provide for one additional Class A, tavern license. She stated that at first she had no problem in having a supper club license until Feaster's opened. She does foresee a problem in the future with keeping the food service more than the liquor business. She stated she feels there is a call for her type of business, a country and western bar, due to the fact that the general public is supporting the business. Bob Molleck stated the city had reduced the number of Class A licenses a few years ago. Mayor Edwards stated that there were no Class A licenses available when Ms. Harry first applied for a license. He stated he has received one written complaint about the music. Ms. Harry stated that the air conditioning had broken down and the doors were opened for circulation at that time. Larry Sarff suggested that this matter be held over for input from the citizens and/or residents of the area. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck to hold the matter over to the next meeting for Input. Voice vote. Motion carried. Mayor Edwards informed the Committee he had received a list of changes to the code book from Will Taggart that he would like to have addressed. Mayor Edwards stated he would be referring these items to the city attorney for review. Will asked if the Committee could address the seasonal vendors. Committee discussed the present ordinance and the fact that a permit can be requested and obtained for the selling of fresh fruits/vegetables. The previous problem was not what the persons were selling but where the items were being sold. No action was taken at this time on the matter. At this time a motion was made by Molleck to convene in executive Jerry Bohlen and seconded by Bob session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. Committee reconvened in open session. No further business was discussed and the Legai and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 6