Loading...
HomeMy WebLinkAbout06-08-1993 Clerical Clerical Committee City Council Chambers June 8, 1993 6:30 P.M. Marrbers Present: Larry Sarff, Kevin Meade, Bob Molleck, Others Present: Don Edwards, James Elson, Clif O'Brien, Gary Orwig, Ray McKinney, Mike Elam, Bob DeRenzy, Dick Coay, Chris Spears, Will Taggart, Jim May, Chet Phillips, George Spahn, Ross Gardiner, Don Hopper, Gladys Young Finance Committee Larry Sarff, Chairman The first item was the lake tot lease extensions. James Elson stated that a memo had been distributed by his father stating that the financial institutions preferred a rolling lease of not less than 20 years for the lake lot leases. Larry Sarff asked the Committee members to review the lease, the memo concerning the financial institutions, the term and the rent amounts for discussion at the next regular meeting. It was noted that the amount of rent for the lots are increased when the lots are transferred from one leasee to another. Kayma Duncan requested approval to purchase 5,000 purchase orders. Two quotes were received; one for $430.00 with or without the screen print on the purchase orders; and, one for $528 with the screen and $379 without the screen. Committee discussed the need for the screen on the front of the purchase orders. A motion was made by Bob Molleck and seconded by Kevin Meade to approve the low quote for 5,000 purchase orders. Voice vote. Motion carried. Clif O'Brien addressed the Committee concerning the annual membership for N41ER. He stated the fee is $595.00. Discussion followed on the dollar value of the items received during the year from NAIER. A motion was made by Bob Molleck and seconded by Kevin Meade to approve the membership of $595.00. Voice vote. Motion carried. Ray McKinney requested permission to purchase He stated that this piece of equipment is requirements on chlorine reporting. The cost to $700. A motion was made by Kevin Meade Molleck approving the purchase not to exceed Motion carried. a chlorine recorder. necessary to meet EPA is approximately $550 and seconded by Bob $700.00. Voice vote. 1 ~r' Ray McKinney informed the Committee that the ceramic on the shaft of the 50 horsepower pump empella is in need of repairs. He stated that new ceramic needs to be placed on the shaft as it is chipped in several places. The cost from E.M. Smith is $2,071.00. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the expenditure. Voice vote. Motion carried. The widening of the street in front of the Canton State Bank and the downtown sidewalk program was discussed next. Mayor Edwards stated that he and Bob Anderson had talked with the bank concerning the widening of the street. The bank then discussed the proposal at its board meeting. Mayor Edwards stated that originally the city had leased the ground to the bank when it was closed in accordance with the redevelopment plan. The area in front of the bank would allow for a wider area for traffic, would eliminate some of the problems encountered in vehicles running up on the walk, and would allow the trees and light theme to continue along the square. The estimated cost is $10,843.20. Mayor Edwards stated that this could be incorporated in a larger plan so that it can be put out for bids. Possible areas of continuation of the theme is West Eim from Main Street to Avenue A, and/or South Main from Elm Street to Pine Street. Mayor Edwards suggested the Committee set a figure to be used from the available TIF funds so that an estimate of how much lighting and walks can be done this year would be available for review. After discussion, the Committee agreed on a figure of $30,000 for the downtown sidewalk plan. Mayor Edwards stated he would talk to Tracie to get an idea of how much of the project could be accomplished with these funds. Gary Orwig requested permission to purchase a fume hood for the lab at the sewer plant. This is for lab safety purposes when conducting chemical testing and the quote is $2600 complete. A motion was made by Kevin Meade and seconded by Bob Moileck recommending to the City Council approval of the expenditure. Voice vote. Motion carried. Bills were next on the agenda. Dick Coay stated that the Committee had previously approved the purchase of a new shortblock for the maintenance department tractor. It has been discovered the estimate of $1120 may not include everything needed. He asked that Clif O'Brien check into it further before the next City Council meeting to decide on the purchase of the shortblock for the tractor or possibly trading it for a new one. Committee agreed. A motion was made by Bob Moileck and seconded by Kevin Meade recommending to the City Council the approval of the bills as presented. Voice vote. Motion carried. Marion Dvorak addressed the Committee concerning two water bills left by his tenants. He stated that on October 4, 1989 he was left with a bill of $214.00 and on July 17, 1991 he was left with a bill of $254.00. Mr. Dvorak asked if there had been funds collected to reimburse him for the payment of the tenants bills. Ray McKinney stated that one of the tenants had moved and had agreed to pay a certain amount on the off months on the old bill while keeping the 2 ~1`rr" current bill paid. The tenant could not keep her current bill paid and eventually filed bankruptcy. Larry suggested Ray be allowed to research the matter further. Mayor Edwards sated that the courts have not settled on the matter of landowners being responsible for tenants water bills. James Elson stated that he has talked with the city attorney of the city in which the suit was filed and it is an undecided question and is in the appeal process. Ray stated he would check on the bills for Mr. Dvorak. No action was necessary by the Committee at this time. Bob Helle addressed the Committee concerning a water line on East Chestnut Street limits. He stated that he has purchased property adjacent to Randy Strode. Mr. Strode, when he put his water line in was told by the former city engineer that a two inch line would be sufficient and that others would be able to hook onto the line. Now it is their understanding that a four inch line is the minimum that the city will accept. Mr. Helle asked for a variance to hook on to the existing two inch line or asked if the city would place a four inch line under the road. This would service his property and others, since additional property is for sale in the area. Mayor Edwards stated that the minimum is a four inch minimum water line that city can accept and that is according to state law. It is also law that only one residence can be on a single service. He stated that the city would allow the four inch line to be constructed and the city has participated in the past in the difference of the cost of a two inch and a four inch line. Clif O'Brien stated that a wet bore for a four inch tap would have to be made on the eighteen inch main by a contractor. He anticipated the cost to be $1,000. Bob Helle stated that it would also require a hydrant. He had obtained a quote of $6,000 for the hydrant, the four inch line and the fittings. Discussion of the placement of manholes and meters in the pits followed as well as the responsibility of the h aneowner to maintain the service line. Randy Strode stated he had hoped to recoup some of his money when someone else hooked on to the two inch line he had installed, according to the former city engineer. Discussion. Mayor Edwards stated he would check with the engineers and have them get back to Mr. Helle and Mr. Strode on the matter. Clif O'Brien stated he would check on the price of a four inch tap on the main. No action was taken on the matter at this time. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Carrmittee Bob Molleck, Chairman The first item of discussion was the lifeguard situation. Larry Sarff stated that he has heard from some of the lifeguards that extra hours are being worked and that they are shorthanded for the beach. They have been told that this is due to the fact that Ray McKinney can not hire any additional personnel until the city council approves it. Ray McKinney stated that he has not told anyone this and would check with Bill Jarnigan concerning the problem. Ray stated that he has applications for additional lifeguards. 3 Bob Molleck stated there will be an executive session concerning personnel at the end of the regular meeting. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Gammon i ty and 1 ndust v i a l iDeve I opment Corrrni ttee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris stated he had provided the Committee with a budget report. He presented a synopsis of the report and stated that this was a more realistic budget than in the past. The Committee discussed the expenses and revenues for the various departments. Chris informed th Committee that the nomination for the depot has been approved and he will be making a presentation on June 18th in Chicago. He stated he should find out at that time if the depot will be listed on the historic preservation list. Chris asked the Committee's feelings on the supermaximum state correctional facility and if they would like to pursue the matter. Bob Molleck stated he would think the city would pursue the facility since the outcome of the present state facility. Mayor Edwards stated that the city has the application for the federal prison so the application for this facility should be put together rather quickly. Discussion followed. A motion was made by Bob Molleck and seconded by Larry Sarff recommending a resolution be presented to City Council for approval. Voice vote. Motion carried. The McCloskey loan was next on the agenda. Dick McCloskey stated that the city had paid for two appraisals on the property at 143 East Spruce. The appraisals resulted in a fair market value of $14,000. The city had been offered 10% of their loan on the property, which is a second to a loan by Farmers Home Administration. Mr. McCloskey stated there is three or four years worth of back taxes on the property in an amount of approxiimately $1600. He stated he is willing to pay $2500 more than the property was appraised for, which would be the back taxes and the city's 10% of the loan, which is $11,600. Larry Sarff stated that since the property is contiguous to city owned property he feels it is worth more to the city than the appraised amount. He stated he does not feel it is fair to the taxpayers to give up 90% of the loan. Mr. McCloskey asked if the city would be willing to pay off the first mortgage in the amount of $15,020.02. Larry Sarff stated he did not feel the city should pay any more than 10% of the first loan. Mr. McCloskey stated that of 53 loans made, 30 were still outstanding. Of the 23 other loans, one was converted to a grant, one was released, 10 were settled for 10% or less of the loan to various financial institutions, two were sold at auction, one filed bankruptcy, and eight were paid in full. Larry Sarff stated that in 4 his opinion, none of the other properties were contiguous to city owned property. Kevin Meade stated that the first question is whether to accept or reject the offer of 10p/o. A motion was made by Bob Molleck and seconded by Larry Sarff to reject the offer. Kevin Meade asked that since there were six aldermen present, if it would be proper for non-committee merr~bers to vote on the matter. Mayor Edwards stated it would be proper to provide Mr. McCloskey an idea of the council's feelings on the motion. Voice vote. (All aldermen present voted on the motion). Motion carried. A loan on the Betty Hammond property was next. Kevin Meade stated that this was his aunt and would speak on her behalf. He stated that the city has a second mortgage in the amount of approximately $7800. Mrs. Hammond is wanting to refinance her original loan with FrrtiA. i f i t i s refinanced, the c i ty wou l d then have a f i rst position. Mrs. Hammond is requesting the city retain their second position while allowing her to refinance her original loan. A motion was made by Larry Sarff and seconded by Bob Molleck to excuse Kevin Meade from voting due to the fact that she is his aunt. Voice vote. Motion carried. A motion was made by Larry Sarff and seconded by Bob Molleck to recommend the approval of the request. Voice vote. Motion carried. The next item was the discussion of the proposal from Basement De-Watering. Mayor Edwards stated that this matter should be discussed in executive session for the purpose of land acquisition. Com~ni ttee agreed. At this time, Larry Sarff stated he had had several complaints and/or calls concerning the Alwan meat market asking if a building permit was obtained for the addition and if the parking was adequate. Will Taggart stated that a permit had been issued and they are licensed by the Fulton County Health Department. He stated that as a meat market he did not think there were a certain number of parking spaces required, unlike the case when the business was a restaurant. Will stated he will check on the parking space requirements and have that information available for the city council meeting. Dick Coay asked Bob DeRenzy if he was still monitoring the number of tires at CIC. He stated he has been told there are approximately 800,000 and the facility is not chipping any tires. Chris Spears stated that after a certain number a bond is required. This is monitored by the EPA. He stated he would call the EPA office to inquire on the matter. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Cammittee Jerry Bohier, Chairman 5 The first item on the agenda was the agreement between the city and the Assembly of God Church. Mayor Edwards stated that he, the Elson's, Gene Taylor and representatives of the Assembly of God Church had met and worked out an agreement for the dedication of a 50 foot right of way for Stonegate Drive as well as the end of Argonne Drive. The agreement provides that if the adjacent property is developed further, the curb and gutter would be required to be installed the full length of the dedicated area. A motion was made by Larry Sarff and seconded by Bob Molleck recorm~ending to the City Council the approval of the agreement. Voice vote. Motion carried. The sign ordinance review was next. James Elson stated no additional information was ready at this time. This item was carried over to the next meeting. The beer garden ordinance was next on the agenda. James Elson informed the Committee that they have had a meeting with the local tavern owners. They would prefer that each individual request be considered on a case by case basis. Mayor Edwards informed the Committee that there was a benefit at Linn Lanes sponsored by ABATE, and there will be a benefit at Four Seasons for the survivors of a car crash in Indiana. It was noted that they have talked with the police chief and they have hired their own security, of which one officer is donating his time to the cause. Mike Elam stated he has talked with representatives of the group and foresees no problems. No action was necessary by the Committee on this matter. Will Taggart addressed the Committee concerning the mile and one half rule. He stated that in November 1991 the city approved a plat for a subdivision east of Canton. Some of the lots have been sold and construction is starting In the area. Will stated he has been approached by another government official concerning the substandard streets being installed in the subdivision and has suggested that the city enforce the mile and one half rule. This rule allows the city to have input into new subdivisions within a mile and one half of the corporate limits. Will stated that he has been informed that the county has eliminated its subdivision ordinance, therefore, no requirements are in place for streets, etc. He stated this area may, someday, be annexed to the city, and at that time it will have to determine whether to accept the substandard streets. The developer has stated that the township will maintain the roads in the new subdivision, but, the township has indicated it will not maintain the roads. It appears that gravel is being placed over grass area, with no formal building of abase, curb, gutter or permanent surface. James Elson stated that he could check into how far the regulation on the mile and one half rule extends for the city. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck directing the city attorney to investigate the mile and one half rule to determine the city's responsibility and/or capabilities. Discussion. Mayor Edwards stated that it is not unusual for these proposals to come to his office for consideration. Voice vote. Motion carried. 6 Will Taggart addressed the Committee concerning temporary vendors and businesses. He stated that he has had a request for the placement of an apple stand on the vacant lot at the intersection of 5th Avenue and Elm Street. He stated that in the code book there are license requirements for transient vendors, and hawkers and peddlers. The license requirements exclude farmers and gardeners from selling their produce. He asked the Committee's guidance on these peddlers. Discussion followed on the open air markets. It was noted that a special use permit can be applied for this type of activity if there is no primary business on the lot. If there is a primary business on a lot, an ancillary business is allowed in the business zoning. No action was necessary by the Committee on this matter. Graffiti was next on the agenda. informational item only concerning stated they will be watching the outcome of this matter. It was note problem in Canton at this time, and Committee. James stated that this was an the clean up of graffiti. He Northbrook community for the ~ that this is not an extensive no action was necessary by the Mayor Edwards informed the Committee that he had received a letter from Florence Crowhurst of 520 North 13th Avenue concerning the problems in the area of the YNK.A. She is concerned with the movement of the entrance to the building being off of 13th Avenue and the parking problems, traffic problems and concerns with pedestrians. She has made six suggestions for dealing with the problems. Discussion followed. Mayor Edwards asked Mike Elam to speak with Don Heller at the YMCA and Mrs. Crowhurst concerning the problems in the area. Mike agreed. It was noted that the YMC'~A is filling in the gully along their property and is changing the flow of water in this area. Ciif O'Brien stated he has looked at the problem and has not found any problems at this time. Mayor Edwards stated he would have Bob Anderson look into this matter. Committee agreed. At this time a motion was made by Larry Sarff and seconded by Bob Moileck to convene in executive session for the purpose of personnel and land acquisition. Voice vote. Motion carried. Executive session minutes are on file for review. Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 7