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HomeMy WebLinkAbout05-11-1993 Clerical Clerical Committee City Council Chambers May 11, 1993 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Bob Molleck, Others Present: Don Edwards, Jim Elson, Tom Reid, Gary Orwig, Ray McKinney, James Elson, Bob Fishburn, Bob DeRenzy, Chris Spears, Will Taggart, Jim May, Chet Phillips, George Spahn, Pat Wright, Bob Anderson, Ross Gardiner, Don Hopper, Gladys Young Finance Carrmittee Larry Sarff, Chairman The first item was the lake lot lease that a decision should be made on the the lease. Discussion followed. Jim problem with the financial instituti loans. This matter was tabled until further discussion. extensions. Jim Elson stated rental amount and the term of Elson stated that the biggest ~n is the term in respect to the next regular meeting for Kayma Duncan requested approval to purchase 6,000 time cards. Two quotes were received; with the low quote being from Canton Printing in the amount of $254.00. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the purchase. Voice vote. Motion carried. Health Insurance was next on the agenda. Bill Naff and Ron Jones were in attendance. Mr. Jones presented a recap of the claims paid over the last ten years. The following suggestions were provided to help reduce the cost of the city's insurance: 1. Change the 10Q'/o paid items to be included in the deductible and 80/20 split; 2. Change the deductible to $250 (reducing the insurance costs by $81,000), or change the deductible to $500 (reducing the costs by $89,000); 3. consider a preferred provider such as Graham Hospital and one Peoria hospital; 4. Adopt the "no frills" exclusions; 5. Eliminate the dental coverage; and 5. Reduce benefits if employees have other insurance coverage. Chris stated that the council had previously discussed a preferred provider, drug cards, fixed rate for co-payment by employees, and increasing the deductible to $250. Mayor Edwards stated that he and Chris rnet with a local provider who is interested in bidding on the insurance coverage but felt that putting the insurance out for bids may not be necessary. Mr. Jones stated that the insurance company would negotiate with the hospital if the city decided to go with a preferred provider. The city would decide on what they want. Pat Wright stated she needed City Council approval for the contributions to the insurance. She provided the Committee with a breakdown of the contributions. She stated that the retirees contributions were reduced after they reached 65 due to the medicare benefits. Discussion. A motion was made by Bob Molleck and seconded by Jerry Bohler to send the matter to the City Council for consideration. Voice vote. Motion carried. The Committee discussed fire house 2 next. Mayor Edwards stated that Chief DeRenzy had suggested that the city sell fire house 2 and put the proceeds of the sale toward the purchase of a new fire truck. Discussion followed on whether to put the property out for sealed bid or to auction the property. Mayor Edwards stated that the tenants should be notified. Chris Spears stated that the lease runs out August 25, 1993 but has an option to renew for five years. There is a termination notice of six months to the tenants. They are presently paying $375 per month and paying the taxes and insurance on the property. Mayor Edwards suggested the property be appraised to find out its worth. A motion was made by Bob Molleck and seconded by Jerry Bohler to hire an appraiser to appraise fire house 2. Voice vote. Motion carried. At this time Bernie Held of Crawford, Murphy & Tilly addressed the Committee concerning new regulations regarding the handling of sludge for both the water and sewer plant. He stated that federal regulations have been developed for plants such as Canton. He provided a synopsis of the regulations. He stated that by February 19, 1995 the city will have to comply with the new regulations. He stated that the city' sewer plant can not comply with the aerobic digester sludge regulations. Mr. Held stated that he, Gary Orwig and Ray McKinney had discussed the possibility of combining the sludge from the water and sewer plants at the west plant. At the present time, the sewer plant is spending approximately $225 per dry ton to dispose of its sludge. If the two are combined and a sludge press is installed, the sludge would comply with the land application or landfill permits. The estimated cost to accomplish this is approximately $1.5 million. Ray McKinney stated that the EPA has already sent a letter to the city concerning the aluminum content of the lime sludge. He stated that it takes two weeks, six men and six pieces of equipment to empty one drying bed to haul it up the hill, spread it to dry and to haul it to a farmers field. This is not an acceptable drying practice to the EPA at this time. He anticipated it would cost approximately $70,000 and two months time to clean all the beds at the lake. Mr. Held stated that the EPA is not providing any grant funds but the state has set up a revolving loan program. Chris Spears stated that the city could apply for a CL14P public facilities grant but the cap is $400,000. He stated that the problem with that is that the 1990 Census information is not available and under the CRAP, at least 51% benefit has to be to low and/or moderate income persons. A survey can be conducted of approximately 400 homes to determine the income levels. He stated that CMT has done this type of survey before. He stated that he can not guarantee the application would be completed by the July 1st deadline if he is instructed to prepare the 2 err'' '~ application. Chris stated that CMT could do the application. They would need a description of the project and an engineer's cost estimate of the project. Pat Wright stated that the city could go out for revenue bonds since the debt in the water fund is in pretty good shape. Discussion followed. A motion was made by Larry Sarff to obtain a firm quote from CMT for the survey and grant application. Seconded by Jerry Bohler. Voice vote. Motion carried. Mayor Edwards informed the Committee that he had received a letter from the EPA concerning the sewer problem in the north end. They have scheduled a meeting in Springfield for June 11, 1993 at 1:30 p.m. for the city to present their side of the problem. Bob Fishburn addressed the Committee with a request from the police department to purchase 2,000 traffic citation forms at a cost of $400 plus shipping and handling. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending approval of the purchase. Voice vote. Motion carried. Bills were next. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending acceptance of the bills as presented. Voice vote. Motion carried. Mayor Edwards informed the Committee that the hepatitis B shots should be discussed. He stated that a few of the firemen, the policemen and some employees in the sewer department would have to have the shots. Mayor Edwards stated that the deadline imposed by the Department of Labor is rapidly approaching. Bob DeRenzy stated that he had talked with Coleman Clinic and had the price quote for administering the shots and would provide that information to his office. No additional action was taken at this time on the matter. Chris Spears stated that the Council had discussed the $2,000 needed for the Elm Street railroad crossing. He stated in talking with Pat Wright, that TIF funds could be used for pay for the change in the crossing arms. Pat agreed that this was possible. A motion was made by Jerry Bohler and seconded by Bob Molleck to use $2,000 in TIF funds to pay for the change in the railroad crossing at Elm Street. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. Bob Molleck suggested that this item be removed from the agenda at this time and brought back up at a later date. A motion was made by Larry Sarff and seconded by Jerry Bohler to remove the item from the agenda. Voice vote. Motion carried. 3 No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Ca~mxinity and Industrial Development Committee Kevin Meade, Chairman In the absence of Kevin Meade, Jerry Bohler presided over the meeting. The first item of discussion was the Director's report. Chris asked the Committee to act on the matter of the McCloskey property at 143 East Spruce Street. He stated that this house was rehabilitated through a loan several years ago. The owner, Mrs. McCloskey passed away in June 1991. The terms of the loan provided that if the property changed hands due to a sale or a death, or the property was used as a rental, the total amount of the loan was due and payable. Mrs. McCloskey's son, Richard is presently living in the house and would like to purchase the property from Farmers Home Administration. FmtiA has a first mortgage on the property and has asked, on behalf of Mr. McCloskey, that the city consider releasing their second position for 10% of the amount due. Chris stated that the property had been previously appraised and did not appraise high enough to cover both loans. Larry Sarff stated that he felt the property was worth more than that due to the fact that it is adjacent to city owned property. He suggested that an offer be made to Fmt~A to release their I ien for 20F'/o of the amount owed. Chris stated that Mr. McCloskey is making payments to Fm1-iA. Larry Sarff stated that once the loan to Fmi~A is paid off, then the city will have a first position mortgage. Discussion. A motion was made by Larry Sarff recommending the matter to the City Council for discussion. Seconded by Bob Molleck. Voice vote. Motion carried. Chris Spears informed the Committee that he has been working on the special conditions for the West Walnut Street grant. He stated that they are coming along. One special condition required the City Council to pass an additional ordinance affirming the city's commitment of $55,000 for the project. A motion was made by Larry Sarff and seconded by Bob Molleck to place the resolution on the City Council agenda for May 18th. Voice vote. Motion carried. The next item was in reference to DAHM Hall. Chris informed the Committee that Mr. & Mrs. Allan Jackson are interested in purchasing the property. There are back taxes owed on the property and the possibility exists that TIF funds could be used to pay the back taxes. Committee had asked for an agreement to perform from the Jacksons. Jim Elson stated that an agreement had been worked out. He stated that the back taxes could not be changed and/or reduced due to the fact that part of the taxes had been sold and some had been forfeited. Approximately $6500-8500 are owed on the property. Jim highlighted the agreement which includes: The Jackson's will rehabilitate the property; the city will not guarantee title; the cit~i wl~~ payitheabackttazesawdtf'ief~F~ ~romd th~hea~~ac~CSOn'swwi~l~'behe un s; 4 responsible for future taxes; the city will be secured for the money spent for the taxes with a pledge of property the Jackson's presently own; the renovation be complete within three years; if the Jackson's sell the property within five years the city wilt realize some returns; the property will be brought up to code; if the Jackson's hold the property for five years or more, they will own it free and clear; and the Jackson's will provide insurance on the building with the city as a named insured. Mrs. Jackson stated they will be having their attorney review the agreement. They are planning on 16 apartments in the building and at this time have no plans for a commercial business on the main floor. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler to refer the matter to the City Council with a recommendation to accept the concept. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The request from Hot Doggin' for a sidewalk cafe was discussed next. Jim Elson stated that the insurance question is the unresolved issue. He stated he would contact Mrs. Zink concerning this matter. No action was necessary by the Committee at this time. The sign ordinance review was next. Jim Elson stated no additional information was ready at this time and he has been working on it as he has time. Larry Sarff suggested the matter be tabled and to allow Jim to work on it as time allows. Committee agreed. The beer garden ordinance was next on the agenda. James Elson informed the Committee that they have had a meeting with the local tavern owners. They would prefer that each individual request be brought before the City Council. Mayor Edwards informed the Committee that there will be a benefit at Linn Lanes sponsored by ABATE for AIDS research. No action was necessary by the Committee at this time. The executive session minutes were next. Jerry Bohler stated the minutes have been reviewed. He did not have the specific dates at this time but a resolution could be prepared to release those minutes. The Committee instructed the city attorney to prepare a resolution to release the executive session minutes. The precise dates will be furnished to the attorney. The garbage discontinuance ordinance was next. Bob Molleck stated that since there has not been any problems so far with the discontinuance of garbage service he would make a motion to table this ordinance indefinitely. Seconded by Larry Sarff. Voice vote. Motion carried. 5 The paddle boat insurance was next. Ray McKinney stated he has tried to contact the insurance carrier but has not talked with him on the specific cost for the insurance. He stated he will try to bring this information to the next City Council meeting. Committee agreed. A request for a septic system by Russell Espinoza was next. Ray McKinney asked that this item be referred to the Mechanical Committee meeting. Committee agreed. The agreement to treat leachate from Gallatin National was next. Bob Anderson stated that it is a one year, three part agreement with provisions for extension. He provided highlights of the agreement. He stated that the minimum Gallatin National will pay the city is $10,000 and this will be applied to the billing to Gallatin National. He stated that if the billing exceeds the $10,000 payment, Gallatin National will be responsible for paying the difference. This agreement goes into effect June 1, 1993. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck to refer the agreement to the City Councii for consideration. Voice vote. Motion carried. Mayor Edwards informed the Committee that he is starting to receive complaints on the property at 123 East Olive Street concerning the grass and yard condition. Mayor Edwards informed the Committee that the CIC lot on Second Avenue has a trailer in which one of the dollies has sunk down into the blacktop. He stated that he feels that CIC and/or the owner should be notified to secure the trailer. Committee agreed. Chet Phillips addressed the Committee concerning the Fulton Square lot. He stated that as a business owner in Fulton Square he has some problems with the kids on the lot. He stated that he has had complaints from customers that they will not come in the lot to his place of business due to the kids and the traffic and inability to park in the lot. Mr. Phillips stated that his delivery personnel have problems getting in and out due to the way the cars are parked and the traffic. He requested that the cars be ticketed if they are not parked properly. He stated he would prefer that the kids not be allowed to park in the lot due to the fact that his business is open later than the adjacent stores. The Committee discussed the problems encountered with the kids on other lots. Mr. Phillips stated he would be willing to hire one auxiliary police officer if the city would provide one as well. Bob Fishburn stated he would talk with the police chief about a possible solution. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck to refer the matter to the City Council for further discussion. Voice vote. Motion carried. Mayor Edwards stated that he received a complaint concerning the sign on the city lot at 5th and Chestnut Street which belongs to Bethany's. Mayor Edwards stated this sign is illegal and the matter was referred to the police department. 6 Will Taggart addressed the Committee with a request from Snider's Bait Shop to place a sign at the corner of 5th and Oak Street. This lot is zoned B-2 and is owned by Mrs. VanMiddlesworth. Snider's is asking for a 15' variance for the sign. A motion was made by Larry Sarff and seconded by Bob Molleck recommending approval of the variance. Voice vote. Motion carried. At this time a motion was made by Larry Sarff and seconded by Bob Molleck to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 7