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HomeMy WebLinkAbout04-13-1993 Clerical Clerical Committee City Council Chambers April 13, 1993 6:30 P.M. Members Present: Larry Sarff, Kevin Meade, Bob Molleck, Others Present: Don Edwards, Jim Eison, Clif O'Brien, Gary Orwig, Ray McKinney, James Elson, Mike Elam, Bob DeRenzy, Chris Spears, Will Taggart, Jim May, George Spahn, Ross Gardiner, Don Hopper Finance Committee Larry Sarff, Chairman The first Item was the lake lot lease extensions, Jim Elson stated that a decision should be made on the rental amount and the term of the lease. Jim Elson asked the Committee's feeling on a question that has come up. He stated that a leaseholder is wanting to remove his former wife's name from the lease. If this is done, would the lease amount be increased $75.00 as in a transfer. Jim stated that he felt that the removal would not increase the lease amount but if a name was added to the lease, then the $75.00 increase would apply. A motion was made by Bob Molleck and seconded by Kevin Meade to accept the city attorney's recommendation on this matter. Voice vote. Motion carried. A motion was made by Kevin Meade and seconded by Bob Molleck to table the lake lot lease extension. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to purchase aerator parts. He stated that total cost would be $2460.00 with $878 for Midland Electric for a motor and $2382.00 for Squire Cogswell for parts for the compressor. These bills are on the Ilst of bills for approval. Ray McKinney requested approval of the purchase of a motor starter for the 125 horsepower pump at the plant. The cost is $3,808.00. A motion was made by Bob Molleck and seconded by Kevin Meade to approve the purchase. Voice vote. Motion carried. Mike Elam addressed the Committee with a request to have the transmission replaced in the 1989 Chevy Caprice. Two bids were received: RC Transmission in the amount of $650.00 (cash) with a 12 month, 12,000 mile warranty; and, Ken's Auto Repair in the amount of $571.00 (open bid) with a 90 day warranty. The Committee discussed the warranties provided and the difference in the bids. A motion was made by Bob Molleck and seconded by Kevin Meade recommending the approval of the bid from RC Transmissions and to hand carry a check to them in the amount of $650.00. Voice vote. Motion carried. 1 A request from Gary Orwig to purchase a limit switch for the primary clarifier was next. The cost of the switch is $960.00. A motion was made by Kevin Meade and seconded by Bob Molleck to approve the purchase. Voice vote. Motion carried. Bills were next. A motion was made by Bob Molleck and seconded by Kevin Meade recommending acceptance of the bills as presented. Voice vote. Motion carried. Clif O'Brien informed the Committee that there will be a bill from G-M Mechanical for approximately $1100 for the plumbing work at the public safety building in connection with moving the 2" copper line and the hot water heater. The bill had not been received as of yet. No action was taken by the Committee at this time. At this time Brent Dollinger with Canon addressed the Committee concerning the possibility of placing documentation files on cd disks. He informed the Committee that the disks can hold 13,000 documents and cuts down on storage space for files. Documents can be added or deleted on the disks and hard copies printed from the disks. He stated that the federal government is now using this type of system as well as some state and city agencies for criminal and fire investigations and records, personnel documents, minutes etc. Mr. Dollinger requested permission to conduct a feasibility study for each department. Mr. Dollinger explained that a piece of equipment is used to scan the document to put it on the disk and several personal computers can be set up to retrieve the documents. Discussion followed. A motion was made by Kevin Meade and seconded by Bob Molleck to allow the feasibility study to be done by Brent Dollinger. Voice vote. Motion carried. Mayor Edwards informed the Committee that budget sessions have been set for April 21st and April 28th at 9:00 a.m. in the City Council Chambers. At this time Jim Elson asked the Committee for direction concerning billing of telephone calls for city business. He stated that in the matter which went before the Planning and Zoning Commission on April 12, he had received numerous calls at home during the weekend from citizens and attorneys. He asked how these calls should be billed. The Committee discussed the fact that this was an unusual case and felt that the attorney should bill for his time spent on the phone on this matter. No further action was necessary at this time. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. Bob Molleck asked that the matter be tabled to the next meeting. Committee agreed. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 2 Corm~unity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris stated that the city had rehabilitated a house at 706 East Maple for the Gosnell family. The loan has since been transferred to Todd and Suzanne Putman and they are making monthly payments on the loan, which is current. Les Carl contacted him concerning a request by the Putman's to borrow $7,000 for improvements to the property. Mr. Cari has indicated that the house is worth approximately $20-30,000 and has asked if the city will take a subordinate position on the loan. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck agreeing to the second position as requested by the Canton State Bank. Voice vote. Motion carried. The next item was in reference to DAt-M Hall. Chris stated that there is a developer interested in acquiring the property and making it into apartments. There is approximately $7-8,000 owed in back taxes on the property. The buyers are not wanting to pay the back taxes and the owners are disclaiming ownership. Chris suggested that TIF funds be used to pay the back taxes. Kevin Meade suggested that if the taxes are paid by the city, that the developers present the city with a performance bond in that amount. Mayor Edwards stated that this is similar to the Vic Mason agreement where he had to bring the building up to standards, In that case the city owned the building. The possibility of negotiating the taxes down was mentioned, and Jim Eison stated that successfully negotiating them down would probably be a first. Discussion followed. A motion was made by Bob Molleck and seconded by Larry Sarff recommending approval of the concept and look at having the developer provide a performance bond in the amount of the taxes. Voice vote. Motion carried. Chris informed the Committee that Mel Harris has submitted an application for TIF funds for improvements to his building. This is for the replacement of 14 windows at Mel's and has a total project cost of $4,642.00. A motion was made by Bob Molleck and seconded by Larry Sarff recommending to the City Council the approval of the loan. Voice vote. Motion carried. On the matter of health insurance for city employees, Chris informed the Committee that Pat Wright had asked that the committee be informed that new rates had been received. Chris provided those rates to the Committee and stated that Pat has recommended the city stay with Safeco. Chris stated that the Mutual of Omaha representative has contacted him and is interested in talking with the Mayor. A meeting has been scheduled for 9:00 a.m. on Aprit 14. Larry Sarff asked the status of James Elson stated that the tit appears to be several owners. chance to sort through it yet. Bob Watts is cleaning the house from the windows. James stated the house at 326 East Locust Street. le search has been received and their He stated that he has not had a Larry stated that it appears that out and the boards had been removed that Mr. Watts appears on the title 3 search and would answer questions Mr. Watts may have if he were to contact the office. No action was necessary by the Committee on this matter. Larry Sarff suggested that since Warden Ahitow has asked for projects for the prisoners, he suggested the clean up of the perimeter of Canton in picking up papers, cutting weeds, etc. Mayor Edwards agreed and Mr. Ahitow will be contacted concerning this matter. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman A request from Jim's Tire Service for a variance for a sign was first on the agenda. Will Taggart stated that the zoning ordinance allows for a 2'x2' sign. Mr. Shyrock is requesting a 3'x6' sign at his business location of 755 South Main Street. A motion was made by Bob Molleck and seconded by Kevin Meade recormiending the approval of the variance. Voice vote. Motion carried. The sign ordinance review was next. Jim Elson stated no additional information was ready at this time and the item was tabled to the next meeting. Committee agreed. The beer garden ordinance was next on the agenda. Mike Elam stated that letters have been sent to the liquor license holders and a meeting has been set for April 28. No action was necessary by the Committee at this time. The executive session minutes were next. Mayor Edwards stated that Jerry Bohler has been working on this. The item was tabled at this time since Mr. Bohler was not in attendance. Mayor Edwards stated that he has received a request from Larry Patrick to have a street light placed at 4th Avenue and Liberty Place. Bob Molleck stated he would look at the area and bring his findings back to the Committee. Bob DeRenzy informed the Committee that the gas leak of last week was traced to the Citgo station and measures have been taken to correct the problem. The state fire marshall's office and the EPA have been involved in this problem. Mayor Edwards stated that the next City Council meeting will be held on Wednesday, April 21st due to the election on the 20th. 4 At this time a motion was made by Kevin Meade and seconded by Larry Sarff to convene in executive session for the purpose of land acquisition and pending, threatened and/or imminent litigation. Voice vote. Motion carried. Executive session minutes are on file for review. Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5