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HomeMy WebLinkAbout08-11-1992 Clerical Clerical Committee City Council Chambers August 11, 1992 6:30 P.M. Menbers Present: Larry Sarff, Jerry Bohler, Bob Molleck, Others Present: Clif O'Brien, Gary Orwig, Ray McKinney, Mike Elam, George Spahn, Jim May, Chris Spears, Harry Steck, James Elson, Jr., Bob DeRenzy, Will Taggart, Dick Coay, Ross Gardiner, Finance Committee Larry Sarff, Chairman The first item was the proposal by Lynn Eich for a walking trail along 4th Avenue. Clif O'Brien stated that Mr. Eich has some of the funds toward the oil and chip cost. Ray Daley has agreed to grade the area free of charge. Clif stated that the grindings from Linn Street and Chestnut Street could be used along with some rock along the road. There will be a six foot lane with the first two feet being rock and the remaining four feet to be oil and chipped for the walking trail. Clif anticipated $1500 maximum for the rock. He stated he would like to use the city's roller for this project. A motion was made by Jerry Bohler recommending approval of the use of materials and machinery for the walking trail. Seconded by Bob Molleck. Voice vote. Motion carried. Ray McKinney addressed the bills for the water and sewer plant roads. He stated that the actual costs were more than the estimates with the final costs being $5,383 for the lake and $3,850 for the sewer plant roads. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the extra costs for the road work. Voice vote. Motion carried. Ray McKinney informed the Committee of the problems encountered with the plumbing at the beach and campground. He stated that the state agency has found several violations including the fact that the work was being done by city employees. To correct the violations, G-M Mechanical was hired to complete the work with the final cost being $2,772.39. Ray stated this bill is included in the lake account. The steel main was next on the agenda. Ray McKinney asked that this be tabled to the next meeting. Committee agreed. Mike Elam requested permission to have two persons attend the M~CIC Conference to be held September 29 through October 1, 1992 in Fargo, North Dakota. Mike stated the anticipated cost is $688.00. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. As an informational item, Mike Elam stated that a grant application has been submitted to the West Central Illinois Task Force for reimbursement of the salary and vehicle for the undercover police officer in the amount of $27,852. Mike stated he had not had a response to the application as of yet. Clif O'Brien addressed the problem on Enterprise Drive. He stated that the pizza manufacturer has trucks in and out of the facility and the road is crumbling. The pizza company has concreted their drive but the trucks have torn up the road. Clif stated he could put rock in this area for now and later, go back and replace part of it with concrete. Clif stated that the sewer line was put in with other monies and asked Chris if there was money available for this replacement. He stated he would have to check into it. A motion was made by Jerry Bohler and seconded by Bob Molleck to have Clif put rock in this area now and to replace it with concrete at a later date. Voice vote. Notion carried. Mike Elam requested permission to purchase a police car. This is a 1992 Chevrolet at a price of $14,116.00 from a dealer in Decatur, Illinois. Mike stated he had budgeted $13,500 each for two cars. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow the expenditure. Discussion followed on the disposition of the extra car - whether to transfer it to another department or to sell it at auction. Voice vote. Motion carried. At this time, the financing for the new pumper was discussed. Chris Spears and Pat Wright had recom~riended taking advantage of the offer from the Firemen's Pension Board to loan the city the balance of the funds for the truck and to establish a tax levy for an installment contract to finance the balance of the pumper. Chris stated that $120,000 of the $250,000 cost has been earmarked from surcharge funds. The tax would pay the $29,201 annual payment from the five year loan. The tax would be approximately an additional $11.66 per year on a $50,000 home. Jerry Bohler stated that with the property taxes going up this year, he is not in favor of an additional tax. Chris stated that according to the Illinois Municipal League, the city can anticipate receipt of $307,335 over the next year. He stated that the dump trucks, the filters at the water plant, the Clean Lakes program, an endloader and the pumper were earmarked for surcharge funds. Jim May stated the older folks can not afford the added tax. Jerry Bohler stated that if it takes 12-14 months to get 2 the pumper, he feels they should wait till later to see what shape the finances are in before levying a tax. Discussion. A motion was made by Jerry Bohler recommending to the City Council, to have Bob DeRenzy order the truck, they borrow the funds from the pension board for five years with the first year payment of $29,201 to come from surcharge funds, and to wait to determine if the tax will be necessary. Seconded by Bob Molleck. Dick Coay stated that if the truck is ordered in September, they could pay the balance in the year the truck is received. Larry Sarff stated that Pat's idea is viable but he does not like the idea of a new tax. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to hire Bud Kinsel to complete the septic fields at the beach. He stated that Clif O'Brien had completed the lines at the campground. The health department had allowed the opening of the beach but Ray had to promise that the fields would be completed right away. Mr. Kinsel has agreed to a charge of $50.00 per hour for two men and a backhoe with an anticipated length of two days. Ray stated that this was $800-$1,000 for the completion. A motion was made by Jerry Bohler to allow Bud Kinsel to complete the work at the beach not to exceed $1,000 to be paid from the lake development fund. Seconded by Bob Molleck. It was noted that Bud Kinsel is certified to put in the septic fields. Voice vote. Motion carried. Ray P~IcKinney informed the Committee that the 250 horsepower pump at the water plant is being looked at for repairs. He stated that the thrust bearings were heating up. With permission from the Mayor the pump was pulled and taken to Peoria for repairs. Ray stated he did not have a cost estimate on the repairs at this time. No action was necessary at this time on the repairs. The next item was a request from Ray McKinney to go out for bids for the purchase of a new cadet mower. He stated that the present mower is in poor condition. He has talked with Pat Wright concerning funds and she has indicated that there are sufficient funds in the water account. A motion was made by Jerry Bohler and seconded by Bob Molleck to allow Ray McKinney to go out for bids for a new mower. Voice vote. Motion carried. Gary Orwig informed the Committee that two meters at the sewer plant had to be repaired and recalibrated. The cost was $547.30. This was necessary for the release of the grant funds for the recent update to the plant. A motion was made by Bob Molleck and seconded by Jerry Bohler to approve the expenditure. Voice vote. Motion carried. The demolition bids for the house at 5th Avenue and Chestnut Street was next on the agenda. James Elson stated that at this time he does not know when the owner will be out of the house. The Committee decided to discuss this further at the next City Council meeting. 3 Bills were next. One change was noted. Under the Sewer Plant bills, a correction for Pschirrer Asphalt should read $3,850.64. A motion was made by Bob Molleck and seconded by Jerry Bohler to send the bills to City Council with the correction. Voice vote. Motion carried. A street light request was discussed next. The residents at 1851 East Walnut has requested the installation of a light. After discussion, Dick Coay stated he would look at the area for light placement and bring it back to the Committee for review. Committee agreed. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. No new information was available on this item and the item was tabled. The next item was the discussion of the elected officials salaries. Bob Molleck presented an outline of the raises for elected officials during past years. He recommended a 4% increase for each of the next four years. He stated that according to everything he has read, the economists project the economy to remain flat for the next four years. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler to allow the increases but to have them provided for the positions all in the first year. This would result in a 16% increase in the salaries for city clerk, city treasurer and the mayor's positions. Voice vote. Motion carried. At this time, a motion was made by Bob Molleck and seconded by Jerry Bohler to convene in executive session for the purpose of personnel and land acquisition. Voice vote. Motion carried. The executive session minutes are on file for review. The Committee reconvene in executive session for the balance of the agenda. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee of the following items: 4 ~+'' A) The grant application for the installation of a new sewer line on West Walnut was submitted by the deadline of July 1st. Representatives of DCCA will conduct a site visit tomorrow. He stated that the city will not be notified of its disposition until October or November. B) Chris stated that the bids on the house at 504 South 5th Avenue have been advertised for bids. He stated that the kitchen cabinets and the sink have been removed from the house. James Elson stated that some investigation is presently taking place on the disposition of the cabinets. The Committee discussed the possibility of replacing the cabinets and sink as well as conducting an open house and rebidding the property. It was noted that the ordinance passed for the bids was date specific and would have to rescinded. A motion was made by Larry Sarff to rescind the ordinance and readvertise for bids on the property. Seconded by Bob Molleck. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the affirmative action plan. No additional information was presented and the item was tabled at this time. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5