Loading...
HomeMy WebLinkAbout06-09-1992 Clerical Clerical Committee City Council Chambers June 9, 1992 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler Others Present: Don Edwards, Clif O'Brien, Gary Orwig, Ray McKinney George Spahn, Mike Elam, Chris Spears, Harry Steck, James Elson, Jr., Bob DeRenzy, Will Taggart, Don Hopper, John Froehling Finance Committee Larry Sarff, Chairman The first item was a request from P~like Elam and Bob DeRenzy requesting permission to purchase a new copier for the public safety building. Mike stated that the present copier is six years old and is not holding up to their needs. A new Lanier copier from R. K. Dixon can be purchased on a 60 month lease for $299.58 per month. Half would be paid from the fire budget and half from the police budget. Mike stated that the phone line for the fax, which is included, would cost approximately $25.00 per month. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending to the City Council the purchase of a copier for the police and fire departments from R.K. Dixon. Voice vote. Motion carried. (Mayor Edwards is voting to establish a quorum.) Mike Elam addressed the Committee with a request to purchase a computer to hook into the LEADS system in Springfield. The city is presently hooked into Peoria which expires July 1st. With the purchase of a computer from Best Buy for $1,788.80 plus $1,456 for attachments the city would save $229.56 the first year and $3,592.56 each year thereafter. This would allow faster receipt of information, which in turn would assist in officer safety when stopping vehicles. Mike stated that phone line charge would be $22 per month. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending purchase of the computer and approval of the phone line expense for direct access to Springfield beginning July 1st. Voice vote. Motion carried. Gary Orwig requested permission to purchase a seal from General Pump for the comminutor at a cost of $450.00. A motion was made by Larry Sarff and seconded by Jerry Bohler to approve the expenditure. Voice vote. Motion carried. 1 Ray McKinney addressed the Committee with an request to purchase a drop box for water bills. He stated that he did not have a current price but last year the price was $2250. He stated he would like to bring the matter to the Council and should have current pricing at that time. Committee agreed. Ray addressed the next item concerning the steel water main which runs from the water plant to the downtown area. Clif O'Brien stated there have been two main breaks in the last two weeks at the plant and several on this line in the last year. Ray stated that they would like to get a preliminary cost and design on a new main with the looping of the main to the north end. Discussion followed. The Committee agreed to let Clif and Ray talk with Ted LaBelle of Crawford, Murphy & Tilly concerning a preliminary cost. Bills were next. The bills for the janitorial service were questioned. The Committee instructed Chris to check into the monthly amount and the last time the contract was put out for bids. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the bills with the exception of the janitorial bills. Voice vote. Motion carried. Gary Orwig addressed the Committee concerning the repairs to the sludge truck transmission. He stated that he has been informed that if an automatic transmission is to be installed, the city should consider putting a "hot shift" PTO in as well. The cost is $500. A motion was made by Jerry Bohler and seconded by Larry Sarff recommending approval of the expenditure. Voice vote. Motion carried. Bob DeRenzy addressed the Committee concerning the house fire at 826 South 2nd Avenue. He stated that the house had been damaged enough from the fire that city crews were called in to push it over. Bob requested that city crews clean up the debris and a lien be placed on the property. James Elson stated that Ed Danner is handling the estate and is presently out of town. Bob DeRenzy stated that Ed was at the scene of the fire and told him to "do whatever you have to do". James stated he would contact Ed Danner concerning the matter. Bob DeRenzy informed the Committee that the Clark Station on Locust Street is now in EPA's hands. The tanks have been moved but the holes are still there. He informed the Committee that he has called the EPA to find out the status but has not been contacted as of yet. No further business was discussed and the Finance Committee was adjourned. 2 Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was the drug testing. No new information on this item and the item was tabled. Bob DeRenzy stated that he and Mike Elam would like to see this matter moved along. The next item was the discussion of the elected officials salaries. The current salaries for the positions are: Mayor - $12,000; Clerk - $17,500; and Treasurer - $13,000. It was determined that further input was needed before a recommendation was made. The grievances filed by Danny Dare were discussed next. Sam Swickert, representing Danny Dare, stated that the assignment of third shift grievance had been settled due to the change in times of the shifts. On the second grievance, Sam stated that the chain of evidence was weak and a step of the disciplinary action was skipped. He stated that he, Danny, Clif O'Brien and Bob Molleck had met and he felt that there was a misunderstanding of what was expected and that that had been straightened out. Sam stated that he did not feel there would be a problem in the future. Clif O'Brien stated that during that meeting it was represented to the union that there would be a written reprimand. He stated that he had talked with Bob Molleck and he confirmed it. Discussion. It was noted by Clif O'Brien that the time frame for filing the grievance with the Committee, as outlined in the union contract, had passed. A motion was made by Larry Sarff and seconded by Jerry Bohler to let the reprimand stand. Voice vote. Motion carried. (Mayor Edwards did not vote on this matter due to the fact that he is a step in the grievance process). No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Cormnunity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee of the following items: A) The CRAP application for 75% of the construction of the storm sewer on West Walnut is underway. If awarded, the receipt of funds would be approximately October. He stated that several items are needed for the application such as: a resolution of support; a resolution committing 25% funds for the project; an approved displacement plan; and a compliance certification signed by the Mayor. Chris stated that the anticipated cost is $220,505 of which the city's portion is $55,000. 3 B) The Spoon River Drive Association placed vendors in Jones Park last year but there were some problems with the electrical system not being adequate for all the vendors. He stated he had talked with George Spahn concerning the updating of the system. George stated that he had placed $2600 in the budget for a larger service and outlets in the south end of the park. Discussion followed on the possibility of a portable unit for the park and the fee being charged to the vendors. George was instructed to have a price for the electrical update for the next City Council meeting. Mayor Edwards stated that he had received two notices from the county concerning property within one and a half miles of the corporate limits. The first request is a rezoning by Dr. Rawley from residential to business. This property is owned by Dr. Jines. The second request is a rezoning from agriculture to business by William Lowe. It was discussed that the Jines property may be contiguous to the city. Mayor Edwards stated he will write letters stating the city has no objections and point out that the Jines property should be annexed to the city. Committee agreed. Chris informed the Committee he had received a request from George Meacham to have a payroll deduction plan set up for donations to the Duryea Plaque. Discussion followed concerning the cost to the city for payroll deductions. It was decided that employees could make a donation but a payroll deduction would not be instilled. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the affirmative action plan. No additional information was presented and the item was tabled at this time. Mobile homes/mobile home parks was next on the agenda. This item was tabled at this time. The Committee discussed the properties at 326 East Locust and 418 Dean Court for possible condemnation. Mayor Edwards stated that these properties had been inspected and the city attorney needs guidance to proceed. Mike Elam stated that the Dean Court property had been cited again. He also stated that in November 1991 the City Council had passed an ordinance to demolish the property on East Locust Street. No additional action was taken at this time. 4 ~' Mayor Edwards stated he had received a letter from four residents east of Del-Bar subdivision requesting permission to install a four inch water line and hooking on to city water. Discussion followed concerning past practice. A motion was made by Larry Sarff and seconded by Jerry Bohler to approve the intent of the request. Voice vote. Motion carried. A motion was made by Larry Sarff and seconded by Jerry Bohler to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary