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HomeMy WebLinkAbout05-12-1992 Clerical Clerical Committee City Council Chambers May 12, 1992 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade, Jerry Bohler Others Present: Don Edwards, Jim Elson, Clif O'Brien, Gary Orwig, Ray McKinney, George Spahn, Mike Elam, Chris Spears, Harry Steck, James Elson, Jr., Bob DeRenzy, Will Taggart, Dave Barnett, Jim May, Don Hopper, John Froehling, Finance Committee Larry Sarff, Chairman The first item was a request from Clif O'Brien concerning the N41ER membership. He stated that the one year membership is $550 and he felt the city had received more than $550 in items. A motion was made by Jerry Bohler and seconded by Bob Molleck to renew the NAIER membership for one year at $550.00. Voice vote. Motion carried. Ray McKinney addressed the Committee with an information item. He informed the Committee that the computer was down for 5-6 days within the last two weeks. It was discovered there was a problem with the hard disk drive. The disk drive had to be replaced. As a result of the replacement, Data Control had to come in, reload the original programs and reload current information from the back up tapes. There were some minor problems that had to be adjusted. The cost was $588.00. Discussion. The Committee decided to handle this bill under the regular bills since it was on the list. Gary Orwig addressed the Committee with a request to have approved a $332 bill for Manufacturing Services. He stated that bearings had to be replaced in the pump for the Bradley lift station. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the $332 bill for Manufacturing Services. Voice vote. Motion carried. Gary Orwig asked for the Committee's direction on "moth balling" the east plant. He stated that this is for the sandblasting, replacement of metal in places, repairs and painting of the exterior of the plant. The estimated cost is $20-30,000. Gary stated that Bob Anderson has indicated that to draw the specifications and put the work out for bids will result in receipt of bids to be approximately five to six weeks. He anticipated the bids could be received the last part of July or the beginning of August with work to commence in September or October. Mayor Edwards stated that the city has looked at this for three years. There is some surplus in the water and sewer fund and he feels the city should take steps to protect the plant. The city may have to put the plant back on-line somteday. Discussion followed. A motion was made by Kevin Meade and seconded by Jerry Bohler to have the city engineer draw up specifications for the proposed work. Voice vote. Motion carried. Clif O'Brien addressed the Committee concerning the purchase of the tar kettle. He stated that he has talked to several companies and has found one that will rent a kettle to the city. The cost would be $3400 per month. Clif anticipated the need for the kettle for approximately two months. He stated that the purchase of a new kettle would be in the neighborhood of $20,000. Clif explained that this is a double wall kettle with an agitator and delivery nozzle for cleaning and filling cracks with polymer material. Discussion following concerning the availability of funds for the purchase of the kettel. When asked, Clif stated that the company he talked with was very hesitant on a lease/purchase of a kettle but did not say it was not a possibility. Mayor Edwards agreed that the funds were not available at this time and felt that if the city could lease the kettle for one month, even with overtime hours, the work could be completed. Mayor Edwards informed the Committee that the work on East Chestnut Street may be delayed due to the land acquisitions and/or temporary easements which will have to be acquired. He stated that, as an alternative, the city could purchase the kettle and not mill Chestnut and Linn Streets. Discussion. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending the rental of the kettle for one month at $3400 per month. Voice vote. Motion carried. Jerry Foreman addressed the Committee concerning traffic on East Elm Street from 1st to 4th Avenues. He stated that in 1984 the city passed Ordinance 1025 making Elm and Chestnut Streets two way traffic. Mr. Foreman stated that Elm Street is wide enough for two way traffic and the railroad won't be operating and wanted to know when it will be two way. Mayor Edwards stated that the hold up on making this two way is the cost of changing the signalization at the crossing. The cost is approximately $80,000. Mayor Edwards stated that the city will see what they can do to get assistance with the crossing update. He stated that as long as the railroad has not abandoned the line, the signalization will be necessary. No formal action was taken by the Committee on this matter. Bills were next. A motion was made by Bob Molleck and seconded by Kevin Meade to refer the bills to the City Council for approval. Voice vote. Motion carried. 2 Larry Sarff informed the Committee that he had received a note from City Treasurer Pat Wright stating that the city may have to borrow $100,000 in tax anticipation warrants from the MFT funds to get through the next 30 days or so. The general fund would have to pay a 1% interest rate on the borrowed funds. A motion was made by Jerry Bohler and seconded by Bob Molleck authorizing $100,000 in tax anticipation warrants from the MFT funds at 1%, if necessary. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Camnittee Bob Molleck, Chairman The first item was the drug testing. Bob Molleck stated there was no new information on this item and asked that it be tabled. Committee agreed. The next item was the discussion of the elected officials salaries. The current salaries for the positions are: Mayor - $12,000; Clerk - $17,500; and Treasurer - $13,000. It was noted that in September petitions may be taken out for the various positions. Mayor Edwards stated that he will not participate in the discussion concerning the salaries but stated he had brought this to Committee so that it may be resolved prior to picking up petitions. Committee agreed. Bob Molleck was requested to survey other communities to assist in determining the new salaries. Bob agreed. This item was tabled for further discussion. The salary for Dick Lindsey was next on the agenda. It was determined that this matter had been resolved therefore no action was necessary by the Committee. Larry Sarff stated he had received a flyer from CIEA concerning a seminar on writing job descriptions. Mayor Edwards stated this may be something Chris would want to attend. The city must have a plan developed by July 26th and job descriptions are a part of the plan. Mayor Edwards stated that one grievance has been filed and possibly a second one is coming. He stated he would not interfere but would talk to Bob Molleck concerning these. Bob stated he was aware of one but not a second one. No action was taken by the Committee. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 3 "~'' Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's report. Chris informed the Committee of the following items: A) He attended a meeting at the health department concerning local road improvements. The speaker, John Boyle, informed them that Phase I has been approved for a four lane highway on Route 24, and the funds have been appropriated for Phases I and II for improvements to Route 116. Tom Homer feels that Route 9 should be included in the improvements and plans to introduce this at this years session. The rural partners have recommended Fulton County communities pass a resolution supporting these improvements. A motion was made by Larry Sarff and seconded by Bob Molleck recommending the City Council support the resolution concerning Routes 24, 116 and 9. Voice vote. Motion carried. The Tri-County Planning Commission is recommending the passage of a resolution supporting the feasibility study of the Peoria to Chicago interstate. Discussion followed on the possible plans for the highway and how it will effect the immediate area. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending the City Council's support of this resolution. Larry Sarff asked all the aldermen present to vote on the advisory recommendation. Voice vote. Motion carried. B) Chris stated it is time for the placement of an ad for the Spoon River Drive. He stated that a 1/4 page ad was purchased in the past at a cost of $40.00. A motion was made by Larry Sarff and seconded by Jerry Bohler to approve the purchase of a 1/4 page ad at a cost of $40.00 to be paid from Community Development funds. Discussion. Mayor Edwards suggested that since this is the 25th yfear of the drive, that this should be included in the ad. Committee agreed. Voice vote. Motion carried. C) Chris informed the Committee that in 1984 the city provided a rehab loan for the property at 504 South Fifth Avenue owned by Steve and Sharon Pilgrim. They have since filed bankruptcy. River Valley Savings has a first mortgage on the property in the amount of $4595 with the city having a second position of $8432. Chris stated he would like to have an unofficial appraisal of the property to determine if it would be in the city's best interest to purchase the first mortgage with the intention of selling the property to recoup all or part of the city's loan funds. A motion was made by Larry Sarff and seconded by Bob Molleck to allow Chris to get an unofficial appraisal of the property for the next City Council meeting. Voice vote. Motion carried. 4 D) Chris stated he had been contacted by Prairie Farms concerning their building on South First Avenue. They are still willing to allow the city to be a pass through agent to someone who is interested in the building. Chris stated he had talked with the two parties who had expressed an interest in this type of arrangement in the past. Both parties expressed a hesitancy concerning the possible EPA violations on the property. Bob DeRenzy stated that they had one gas tank and it has been removed. Discussion followed. A motion was made by Larry Sarff authorizing Chris to place an ad in the local paper outlining the scenario and ask for interested parties. Seconded by Jerry Bohler. Voice vote. Motion carried. E) Chris informed the Committee that the Personnel Policy was last revised in 1988. Since then two union contracts had been settled and the changes had not been incorporated into the policy to coincide with the union contracts. Larry Sarff suggested Chris outline the discrepancies between the policy and the union contracts and bring them to the Committee for discussion. Chris agreed. Along that line, Jerry Bohler asked for clarification on the policy for an employee to take a day off if his birthday is on a holiday. Gary Orwig stated that one employee's birthday is on a regular day off and the employee is requesting the extra days pay. Discussion followed concerning the two problems. A motion was made by Jerry Bohler recommending that if a holiday and the employee's birthday are on the same day, the employee take the day after his birthday off. Seconded by Larry Sarff. Voice vote. Motion carried. F) All loans are current with the exception of CIC and Basement De-Watering, who is continuing to try to make up the difference on their December payment. The next item of discussion was the Jarnigan proposal. Mayor Edwards informed the Committee that Jerry Jarnigan is proposing the installation of flower boxes with ventilators underneath for this coolers. These would be located on West Chestnut Street west of the square. Discussion followed concerning the use of the sidewalk for these planters/ventilators and past practice. A motion was made by Bob Molleck and seconded by Jerry Bohler to approve the proposal. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Cotmnittee Jerry Bohler, Chairman The first item was the affirmative action plan. No additional information was presented and the item was tabled at this time. 5 Mobile homes/mobile home parks was next on the agenda. This item was tabled at this time. Handicap parking was next on the list. George Spahn presented a map of the handicap parking locations for the downtown area. He stated that the west side of the square was not marked on the map as of yet. Discussion followed on the information needed for an ordinance for the parking. A motion was made by Larry Sarff and seconded by Bob Molleck recommending approval of the plan as presented for the handicap parking and to amend the plan, as needed. Voice vote. Motion carried. Mayor Edwards informed the Committee that the contractor for the Citgo project, J,D, Streett, had offered to give the present awning to the city. He stated that he had talked with Clif O'Brien and it appears this awning would be almost impossible to move - it would require a helicopter or crane. Also, this awning would have to be moved within a short period of time. Mayor Edwards informed the Committee that he thanked the contractor for the opportunity but declined the acceptance. The time frame, manpower and possible expense were all factors. Mayor Edwards stated he read in this evenings paper that the Super 8 motel had been started. He asked if Will had issued a permit for the construction yet. Will stated that he had not due to the fact that he had not received an updated set of plans for the project. No action was necessary by the Committee on this matter. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 6