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HomeMy WebLinkAbout03-24-1992 Mechanical Mechanical Committee City Council Chambers March 24, 1992 6:30 P.M. Members Present: Harry Steck, Dave Barnett, Dick Coay, Jim May Others Present: Don Edwards, Jim Elson, Clif O'Brien, Ray McKinney, Gary Orwig, George Spahn, Chris Spears, Bob DeRenzy, Mike Elam, Howard Williams, Will Taggart, James Elson, Jr., Bob Molleck, John Froehling, Gladys Young, Don Hopper Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated that the monthly report was self-explanatory. No action was necessary by the Committee. The police report was next. Mike Elam stated that the monthly report was self-explanatory. No action was necessary at this time on the report by the Committee. The ESM4 report was next. Howard Williams' report was self-explanatory. He indicated that he was concerned over the installation of the override system. This has not yet been completed. Mayor Edwards stated that he would call TCI concerning the system. No action was necessary by the Committee at this time on this report. The next item was the parking on 7th Avenue between Walnut and Maple Streets. Mike Elam stated that Jim May had asked him to check on the possibility of moving the parking from the west side to the east side of the street. Mike stated that this would allow parents to drop off their children on the side of the park rather than across the street. A motion was made by Dave Barnett to send this matter to the Legal and Ordinance Corrrnittee. Seconded by Dick Coay. Voice vote. Motion carried. Mike Elam stated that he had been asked to look at the area of Sycamore Terrace to determine if it is one way. He stated that this does have two way traffic. Mike stated that he was going to have Officer Williams conduct a door-to-door survey to determine the feasibility of having this one-way, but this has not yet been done. Discussion followed. The consensus of the Committee was to table this item until the next meeting to allow the police department to conduct a study of the area. 1 The next item was an outline by Mike Elam of a proposed drug plan. He stated that he has been working on this plan since May 1991 but has held it until now. He stated that this is a three part plan consisting of 1) Prevention; 2) Apprehension; and 3) Forfeitures. Mike stated that Bill Ryan of the Zone 14 Task Force was in attendance to assist in answering any questions the Committee may have. Mike stated that under Prevention, the local D-4RE program would be expanded to the high school level. He stated that the need is apparent and there is an alcohol and drug problem. Under Apprehension, an officer would be assigned to covert operations. The city is presently in the MEG unit but due to the geographic location, it may not be an advantage. Canton is in the same location as Peoria, Pekin, Tazewell County, etc. and there is a larger amount of activity in these areas compared to Canton. The Zone 14 Task Force is a part of the DCI (Department of Criminal Investigations). With this organization, the city would be required to place a man and a vehicle in the unit. He stated that the task force is highly successful. Under Forfeiture, Mike stated that a forfeiture fund has been established. Mike stated that the city pays MEG $4,000 each year for their support and he feels as chief, it is his responsibility for submitting alternatives. Mike stated that he would like to go into executive session for the purpose of discussing personnel in connection with this proposal. A motion was made by Harry Steck and seconded by Dave Barnett to go into executive session for the purpose of discussing personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session with no action being taken on this matter. The handicap parking in the downtown area was next. It was stated that George Spahn had looked at the downtown area and had provided a map showing possible handicap parking areas. George stated that this was preliminary report and did not contain the spaces on the west side of the square due to the possibility of changing the parking to curbside. It was noted that the parking spaces would not be designated until after the MFT work is completed in the downtown area. A motion was made by Dave Barnett and seconded by Dick Coay to refer the matter to the Legal and Ordinance Committee. Voice vote. Motion carried. At this time, Harry Steck brought up the matter of placing the purchase of a telesquirt truck out for bids. He stated that if the chassis was ordered today, the city would not have to put any money down until it was delivered. Chris stated that if the chassis was ordered today, it would not be here until July and according to the surcharge figures, the city should have approximately $72,000 by July. Chris stated that after the last 2 ~+'' council meeting he asked Pat where he had gone wrong in his figures. She stated that his figures were not wrong but she felt the general fund may not make it and surcharge funds may have to be used for general fund purposes. He stated that she did not tell the Council this fact. Bob DeRenzy stated in the 1976 the city purchased anew fire truck. In the last 16 years $181,000 has been spent on police cars, several million had been spent on the sewer plant due to EPA regulations, the street department purchased four new dump trucks and $600,000 had been spent on two wells that the city needed. The fire department has not asked for much over the last 16 years. Bob stated that they are all public safety and feels that all of them should work together. Mayor Edwards stated that when you need the department, it is the most irr~ortant. Bob stated that he is not upset over the 60 day cool-off period. Mayor Edwards stated that the city did purchase a used truck for the fire department in the early 1980's along with other equipment. Mayor Edwards stated that Pat has to make sure that payroll can be met and that is what she is worried about. Bob Molleck hit on it when he asked Pat if the city would have to layoff people. That is what the two month period was for. He stated that he had told Bob DeRenzy the city will get the fire truck but he stated, the city has to make sure there is not a Payless paycheck for the employees. That is where the Mayor depends on the treasurer. Harry Steck stated that if we order the chassis, it will be two months before we have it. Mayor Edwards stated that income tax will not be in until July. Harry stated he brought the matter up to see why the city could not go ahead with the advertisement and acceptance of the bids, with the receipt of the bids to be in 60 days. Discussion. No action was taken on the matter at this time. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item was a request from Bob Ward of J.D. Streett to vacate an alley east of the CITGO station at Fifth Avenue and Linn Street. Mr. Ward explained that the company will be building a larger convenient facility. They have purchased property to the south of the existing facility for the expansion. While it was stated that there is no water or sewer lines in this alley, there is a telephone cable. Mr. Ward stated that the company is requesting vacation of the alley only to the south property line of CITGO property. They plan on concreting this alley but it will remain open for traffic. This is also needed to comply with EPA requirements for the installation of new tanks. The tanks must be 3 20' from the property line. He stated the company may be purchasing additional property to the east. Discussion followed. Mayor Edwards informed Mr. Ward that this matter would have to be presented before the Planning and Zoning Commission, which will meet on April 13th. Their recommendation will be presented at the council meeting of April 21st for first reading and with second reading at the council meeting of May 5th. Suspension of the rules may be asked for at the meeting on the 21st of April but there is no guarantee. Mr. Ward stated that the company will have possession of the south property May 1st and plan on demolition as soon thereafter as practical. A motion was made by Harry Steck and seconded by Dick Coay recommending favorable action on this matter. Voice vote. Motion carried. The next item was the discussion of the downtown sidewalk project. Mayor Edwards stated that the office had tried to contact Mr. Pollitt concerning the meeting but he did not contact the office this afternoon. Bob Anderson stated that the estimate for the project was: 16,142 square feet of walk for a total of $45,850; and a total of $10.800 for the sand. To date the city has paid Pollitt Mobile Concrete $44,888 for 10,306 square feet of walk. Of the $44,888, $8,415 were extras to date for change order material and labor. Bob stated that the area of Reicherts, Beckners and the ramp at Spurgeons remains to be done. The estimate for this work is $22,911 for 5,388 square feet of walk. Bob stated that there needs to be an understanding with Mr. Pollitt on if he will continue with the contract, when he will be starting and when the project will be completed. Bob stated there has been a lien filed by Sand Hill of Avon for sand for approximately $1600. Bob stated that the city should have $5,665 bid security for the project. Clif O'Brien stated that the original contract was for straight sidewalks and the extras consist of the light poles, holes for the trees, re-bar etc. Mayor Edwards stated that a meeting will be set for Mr. Pollitt, Bob Anderson, Tracie Skaggs and himself to set the ground rules, and find out when he plans on starting and when the project will be completed. Clif O'Brien stated that the trees are here and ready to be set and the street work for the downtown area will be done hopefully in July or August. No action was taken on the matter at this time. Clif O'Brien addressed the Committee concerning the Motor Fuel Tax Program. He stated that the list of streets have to be cut down to approximately $120,000. The Committee discussed the downtown area ($33,050.44), the possibility of doing Linn Street ($50,226.10) and Chestnut Street from 8th to 11th Avenues ($32,082.30). Clif stated that is his recommendation but the council needs to decide what streets will be done. Harry Steck and Dick Coay both indicated that they felt comfortable with Clif's recommendations. Discussion followed on the possibility of using Public Benefit funds, or TIF funds for the downtown area. The 4 ~Iw/ Committee instructed Clif and Chris to talk with Pat on these possibilities. Clif informed the Committee that the Penney's parking lot and the Public Safety Building lot needs to be done in the next two years. These lots can not be paid from the Motor Fuel Tax Funds. No additional action was taken by the Committee at this time. IVo further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee David Barnett, Chairman The first item was the release of the easement on the Gowda property on Redwood Circle. John McCarthy, representing Mr. Gowda, requested the release of the easement. The Gowda house was built over the easement, which lies between lots 5 and 6. Mayor Edwards stated that in talking with Bob Anderson and Tracie Skaggs, there is another easement between lots 2 and 3 in this subdivision. Bob Anderson outlined the area on the map and stated that the easement between lots 2 and 3 could be used for additional sewer lines. The water is presently alt around Redwood Circle. Harry Steck stated the he objects to the release due the fact that 25 to 30 years from now the city may want an additional sewer line in this area. Bob stated that the easement between lots 2nd 3 would be sufficient. Discussion. Mayor Edwards stated that the Committee had asked for Bob Anderson's recommendation and he has provided that recommendation to the Committee. A motion was made by Dave Barnett and seconded by Jim May to allow the release of the easement. Voice vote. (1 nay) Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Cha i rrman The first item was a request from Gary Orwig to have approved the repair of the gas line for the waste gas burner in the anaerobic digester. He stated that G & M Mechanical estimated the cost to be $650.00. A motion was made by Dave Barnett and seconded by Dick Coay to approve the repairs. Voice vote. Motion carried. Gary requested approval to repair the casing on the grinder. He stated that Manufacturing Services has the casing and the cost is $840 for the repair. He stated that anew casing would cost approximately $2400. A motion was made by Dave Barnett and seconded by Dick Coay recommending the approval of the expenditure. Voice vote. Motion carried. 5 Gary requested permission to have the grit separator repaired. Manufacturing Services estimates the cost to rebuild the cone and ceramic coat the entire piece at $610.00. A motion was made by Jim May and seconded by Dick Coay to authorize the repairs. Voice vote. Motion carried. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 6