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HomeMy WebLinkAbout07-23-1991 Mechanical Mechanical Committee City Council Chambers July 23, 1991 6:30 P.M. Members Present: Harry Steck, Dave Barnett, Dick Coay, Jim May Others Present: Don Edwards, Clif O'Brien, Gary Orwig, Ray McKinney, Mike Elam, Chris Spears, Will Taggart, Ross Gardiner, Bob DeRenzy, Don Hopper, Howard Williams Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the report was self-explanatory. No action was necessary by the Committee. The police report was next. Mike Elam requested guidance on a request from Melgreens to park a semi-truck on West Elm Street in front of their store either August 8-11 or August 15-18 in order to hold a truck load sale. At this time it has not been determined which weekend it will be for the sale. A motion was made by Dave Barnett to allow Melgreens to hold the truck load sale on one of those two weekends. Seconded by Dick Coay. Voice vote. Mike Elam informed the Committee that the activity reports shows an increase. He stated that the department is more conscience of the calls due to the coming of 911. No action was necessary by the Committee on the report. The ESDA report was next. Howard Williams pre He requested permission to purchase a radio for Radio Service in the amount of $675.00. This radio which will allow ESDA to communicate with motion was made by Dave Barnett and seconded by the expenditure. Voice vote. Motion carried. the Committee he will be on vacation August 12 3. sented the report. ESDA from Colson is a multi-band all agencies. A Jim May to allow Howard informed through September Mayor Edwards made the comment that 16 years ago this evening the tornado hit Canton. The electrical problem at the Public Safety Building was addressed next. Will Taggart informed the Committee that the load is not balanced at the building and needs to be corrected. The Committee discussed the possibility of bids and/or time and material alternatives. A motion was made by Jim May to recom-nend to the City Council that Jack McWhorter be hired on an hourly rate basis with the city purchasing the material to correct the problem at the Public Safety Building. Seconded by Dave Barnett. Voice vote. Motion carried. The surcharge funds were discussed next. Chris Spears informed the Committee that the city was receiving $30,000 per month for the last two years in surcharge money. The city will be receiving approximately $210,000 this year and $270,000 next year. The status of the funds is undecided after that point. He suggested that a prioritized list be developed for purchases for the various departments. Discussion followed. A motion was made by Harry Steck to have the department heads develop a prioritized list of needs for their departments and a budget hearing be scheduled to discuss the items. Seconded by Dave Barnett. Voice vote. Motion carried. Mike Elam and Clif O'Brien were requested to look at the block of Avenue A between Locust Street and Spruce Street for the placement of "one way" signs. It was stated that this block is not adequately marked to make citizens aware of the one way status of Avenue A. They stated they would make arrangements to place signs in this block. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item of discussion was addressed by Mayor Edwards. He stated that he would like to see some action on a set aside program for residential sidewalks. He stated he would like to see $10,000 in Motor Fuel Tax funds used for repair of residential walks with the city matching the materials or paying for all the material with the homeowner furnishing the labor. Discussion followed. A motion was made by Harry Steck to recommend approval of the concept to set aside $10,000 of Motor Fuel Tax Funds with the city paying 50% of the material with the homeowner furnishing the labor for the replacement of residential sidewalks. Seconded by Jim May. Voice vote. Motion carried. Dave Barnett stated that he had received a request for the moving of a street light but upon talking with the resident, the matter was placed on hold pending discussions with the neighbors. Ray McKinney stated that he had been asked if the City would remove the "No right on red" sign from Main and Ash Streets traffic lights. The original reason for the placement was due to the grocery store being on the corner and the residents of the hi-rise walking to the area. Mayor Edwards stated that it was placed there by request of the Fulton County Housing Authority due 2 to safety reasons for pedestrians. He stated that a call to the housing authority could be made to see if they still feel it is necessary. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee David Barnett, Chairman The first item on the agenda was generators. Ray McKinney stated he and Will Taggart have a set of generic specifications for the generators and would like to have them reviewed by the City Attorney for input and put out for bids. Discussion followed concerning the size of the generators for the water plant, city hall and the public safety building. Ray McKinney stated he would like to have the gentlemen from Capital look at the specs to make sure the specifications would not eliminate anyone. He stated that there are funds in the depreciation fund for the generator at the water plant. Discussion followed. A motion was made by Harry Steck to advertise for bids after checking the specifications with the bids to be received at the September 24th Mechanical Committee meeting. Seconded by Jim May. Discussion. Voice vote. Motion carried. The lake patrol boat was next. Ray McKinney requested permission to purchase a 16 foot aluminum walk through boat. He stated that he had checked with the rescue squad and diving team and this boat could be equipped with the necessary equipment needed. He stated the two quotes he obtained are: Buell's - $1295.00 and Bill's Outboard - $1170.00. Ray stated that funds are available in the lake fund account for this purchase. Discussion. A motion was made by Harry Steck recommending approval of the purchase of a boat from Bill's Outboard in the amount of $1170.00. Seconded by Dick Coay. Voice vote. Motion carried. The committee discussed the motorcycle club lease in conjunction with damage being done on the Zink farm property. Dave Barnett stated that he and Ray McKinney had looked at the area and provided pictures of the damage being done. Ray stated that there are several areas that will be gullies after a few rains. He stated that they are trying to prevent siltation around the lake and siltation situations are being caused on the Zink property. Dave recommended that the club lease not be renewed at the lend of the term of the present lease, which is in four years. Mayor Edwards stated that it is evident that the club is using some of the Zink property. The club was allowed to use a part of the ground behind Kilroy station for one race, but was not allowed to use any of the Zink property. He stated that a clause in the lease allows the City Council to cancel the lease with 30 days 3 notice in an emergency situation. Dave Barnett stated that the lease contains a clause which states that the tenant will not do anything to pollute the lake. It was the consensus of the Committee to contact the motorcycle club board and invite them to the next meeting to discuss the violations and problems. No further action was taken by the Committee. The lake ad-hoc committee was next. Mayor Edwards stated that he felt the committee had corr~leted their job therefore the ad-hoc committee was no longer necessary. Committee agreed. The depot was discussed next. Chris Spears stated that the Spoon River Drive Committee and the Chamber are interested in opening the depot for tours during the scenic drive and accept donations for the renovation at that time. Warden Ahitow has informed Chris he is interested in making person available for the renovation. He stated that guards will be present but someone would have to instruct the crews on what is to be done. chris stated he wold like to see the inside scraped and painted so it can be open for tours during the drive. He stated that TIF funds could be used for this and that $26,194 is in the account for this area. Chris stated that the Department of Revenue says the city can not make an outright payment from the TIF funds for reimbursement of the taxes, as requested in the Aldi suit. The funds can only be used for improvements in the area. Chris stated that the pipes around the depot have asbestos but could be encapsulated. This could cost $5,000. Warden Ahitow has informed Chris that the stated has a group that goes around doing this type of work and may be available for the depot. Committee discussed the sidewalks around the depot, the electrical work, painting, heating and glass replacement. Chris stated that the Chamber is very interested in using part of the depot as an office. They can pay some rent and some on the utilities. Committee instructed Chris to get prices on the glass replacement and to check further into the possibility of using prison personnel for the asbestos encapsulation, and painting. The front doors of the city building were discussed next. Clif O'Brien stated that he had done some checking on the best way to make both doors operational. The only way to accomplish this is to go back to the old system. He stated that Jimmy's Lock Shop in Peoria had informed him that it would cost approximately $600 to make both doors work. Discussion. Committee discussed the possibility of having only one door. Clif suggested that he could get a couple of estimates on the repair of the door so they both worked. Committee agreed. Chris Spears addressed the Committee concerning the possibility of having a private office for himself. He stated that George Spahn had provided him a cost list for materials. The price is approximately $500.00 for a permanent wall and one door. A motion was made by Dave Barnett and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. 4 No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim P11ay, Chairman Mayor Edwards addressed the Committee concerning a memo from Gary Orwig concerning the wastewater treatment plant. Mayor Edwards stated that memo gave a lot of credit to Clif O'Brien and his crews but he feels Gary should have some credit too. He stated that the plant looks nice and complimented those involved on a good job. Mayor Edwards stated that weeds in the downtown area are being cut by part time personnel. He stated that he asked that they start in the middle and work their way around the perimeter of the square. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 5