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HomeMy WebLinkAbout02-27-1991 Mechanicalr Mechan i ca l Comm i t tee City Council Chambers February 27, 1991 6:30 P.M. Members Present: Harry Steck, Jim May, Chuck Chapman Others Present: Cliff O'Brien, Gary Orwig, Bob DeRenzy, Bob Molleck, Ray McKinney, Cliff Sagaser, Will Taggart, Dan Oaks, Ross Gardiner, Don Hopper Public Safety & Traffic Committee Alderman Steck presided over the meeting. The first item on the agenda was the fire report. Bob DeRenzy stated that the report was self explanatory. No action was necessary by the Committee at this time. Bob DeRenzy informed the Committee that UL, the firm that tests the aerial ladder, had cancelled the February 26th appointment but has rescheduled the testing for March 5, 1991. No action by the Committee was necessary for this item. The police report was next. Bob Molleck presented his report to the Committee and stated the report was self explanatory. No action was necessary by the Committee. The ESDA report was next. Howard Williams had placed a copy of the report in the aldermen's boxes. No action was necessary. The next item was the sign violation ordinance review. Harry Steck stated that there is a sign ordinance already in place and feels that if the city is not going to enforce the present ordinance, and if the city does not enforce the new ordinance, the passage of the proposed ordinance was not necessary. Discussion. A motion was made by Jim May and seconded by Harry Steck to reject the proposed sign ordinance. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to have the air pack at the sewer plant inspected. He stated that air pack was purchased in 1978 and is supposed to be inspected every five years. The cost is approximately $300 to $400. Discussion. The Committee instructed Gary to hold off on the expenditure, put it in his budget for 1991-92, and to borrow an air pack from the fire department if necessary. Bob DeRenzy stated that borrowing an air pack would not be a problem. The next item was the Public Safety Building electrical system. He stated that he had checked the service with and without the electric heaters and the electric stove in operation. It appears that the stove and electric recepticals are on one leg. He informed the Committee that CIPS is concerned due to the fact that one transformer is feeding the heavy loaded leg and the load could blow the transformer owned by CIPS. Discussion followed. The Committee decided to put this item on hold until budget time. The bids for the ESDA truck was next. No bids were received and no action was necessary by the Committee. The bids for the ESDA trailer secretary was instructed to open was from Randol R. Huff in the followed. A motion was made by Council approval the sale of the Seconded by Chuck Chapman. Voice was next on the agenda. The the one bid received. The bid amount of $100.99. Discussion Jim May recommending the City truck in the amount of $100.99. vote. (1 nay) Motion carried. Gary Orwig addressed the Committee with a request to have roll bars installed on the two tractors used for mowing. He stated that these tractors are used to mow steep banks and the cost for the two roll bars is $289.82 and $263.61 for a total of $553.43. A motion was made by Harry Steck and seconded by Jim May recommending approval of the roll bars for the two tractors and seat belts be installed as well. Voice vote. Motion carried. Bob Molleck requested permission to send one officer to a Law Enforcement Instruction Course. He stated the cost for lodging, food and mileage is $346.10 of which $431.80 will be reimbursed by the State of Illinois. A motion vas made by Harry Steck and seconded by Chuck Chapman recommending approval to send one officer to the instruction course and to file for reimbursement from the State. Voice vote. Motion carried. Dan Oaks, fire department safety officer, informed the Committee that several items contained in the union report have been taken care of or are in the process of being corrected. No new items were presented and Committee action was not necessary. Harry Sarff stated that the ad hoc committee which was instructed to follow up on the union report has completed their report but he does not have a copy of the report at this time to present. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Harry Steck, Chairman The first item on the agenda was the discussion of the 1991 Motor Fuel Tax funds. Cliff Sagaser stated that he has looked at the streets, reviewed the areas submitted by the aldermen and has a cost estimate of $112,000 for the street work, without the "K-Mart street", the "Wal-Mart street" and the FAU Chestnut Street project. He stated that if the city decides to follow past policy and spend $10,000 on alleys, purchase guard rails for $11,000, rock for $10,000 and $40,000 for other materials such as signs, 2 salt, paint etc., the cost could be approximately $183,000. The Committee discussed several streets that were not on the map to be done this year and two or three areas of overlay that could be put off until next year. Cliff stated he will have copies of the map for the aldermen for their next meeting. During the discussion, Cliff Sagaser suggested the Street Department have a roller. This would help in the patching of potholes and presenting a smoother surface. A motion was made by Harry Steck to send the MFT resolution in the amount of $200,000 to the City Council for approval and to have maps available for the aldermen of the streets to be done this year. Seconded by Jim May. Voice vote. Motion carried. The next item of discussion was the street sweeper. Cliff O'Brien stated that this was an informational item. He stated that he has had numerous complaints on the operation of the street sweeper. He has had the company mechanics and representatives here four times since May. The sweeper is not picking up and cleaning the streets the way they should be. The last discussion, today, with representatives of the company, resulted in their opinion that there needs to be 1 1/2 to 2 hours of maintenance on the sweeper per day to have the sweeper operating correctly. In order to properly clean the sweeper the city has been advised to buy a good steam cleaner which could run $3,000 to $5,000. Cliff stated that the city paid $84,236 for the sweeper and he has been told by the representatives that this may not be the right type of sweeper for Canton. He informed the Committee that the sales representative who sold the unit to the City has told him that he will not "run away" from this sale. Cliff stated that he has acted as though he is willing to work with the city to find a viable solution to the problem. Discussion. Harry Steck stated that he was at the city garage for aproximately two hours with the representatives this morning and feels that this vas not the correct sweeper to purchase for the city. He stated that he is very unhappy with the sweeper. Cliff O'Brien stated that the sweeper will be sweeping First Avenue on Thursday and invited the aldermen to follow the sweeper to see the operation. No action was necessary at this time by the Committee. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chuck Chapman, Chairman The city hall furnace bids were next. No bids were received. Will stated that Chris Spears is handling this matter. When asked, the secretary informed the Committee they had specified at their last meeting that sealed bids were to be advertised for and opened at this meeting. The Committee tabled this item to the next meeting. 3 The boat license fees would recommend the fees that they will be going made by Chuck Chapman boat license fees remain were next. Ray McKinney stated that he be kept the same as last year. He stated on sale in the near future. A motion was and seconded by Jim May recommending the the same. Voice vote. Motion carried. The matter of remodeling the City Council Chambers was discussed next. The Committee discussed the painting of the walls which now have paneling on them as well as the repair to the ceiling. Harry Steck stated that there must have been problems in the past due to the pipes which had been installed above the dropped ceiling. He stated that the decisions should be made concerning the paint/paneling question. Discussion. Will informed the Committee that they will be starting soon on a communications center for the equipment operated by Mike Conklin. A motion was made by Harry Steck and seconded by Chuck Chapman to refer the matter to the City Council for a decision. Voice vote. Motion carried. Harry Steck asked about the status of the sealed bids for the buildings at the beach and campground. Will Taggart stated he had talked to a couple of contractors concerning the work. In review of the minutes of the Clerical Committee, which were read aloud, it was learned that the Committee recommended "staff put together specs for advertising for bids". At this time a motion was made by Chuck Chapman and seconded by Jim May to have the bids received and opened at the March 12, 1991 Clerical Committee meeting. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim Pv1ay , Chairman The first item was the discussion of the CIC water bill. Ray McKinney stated that CIC is not paying the late charges assessed on the water bills when they are paid after the 10th of the month. Discussion followed. It was the consensus of the Committee that CIC be treated the same as everyone else in payment of the late charges. Ray McKinney requested the continuation of the cathodic protection contract for the standpipe on 4th Avenue. The annual cost is $1188.00. A motion was made by Jim May and seconded by Harry Steck recommending approval of the contract. Voice vote. Motion carried. The Industrial Park sewer was discussed next. Cliff O'Brien stated that the cost of the pipe will be $2.00 per foot or $2600 and the manholes will be $2,011. The total cost of material is estimated at $4,611. A motion was made by Jim May and seconded by Harry Steck to proceed with the construction of the sewer line at the Industrial Park. Voice vote. Motion carried. 4 Gary Orwig addressed the Committee concerning the joining of the Illinois Association of Wastewater Agencies (IAWA). He stated that the USEPA has imposed regulations in conjunction with the NPDES storm water permit which requires extensive testing by a certified lab such as Daily & Associates in Peoria. The minimum cost of the testing will be approximately $3500. Crawford, Murphy & Tilty has suggested the City of Canton join the IAWA at a cost of $550. This would put Canton in a large group, the testing will be a sample testing and will be much less that the anticipated $3500 cost. He stated that the Mayor's office has the application completed and this would save the city a considerable amount of money. A motion was made by Jim May and seconded by Harry Steck recommending approval to join the IAWA at a cost of $550. Voice vote. Motion carried. Cliff O'Brien requested permission to purchase a fire hydrant at a cost of $680.00. He stated this is to replace the spare hydrant the department used to replace the one at Avenue B and Vine. A motion was made by Jim May and seconded by Harry Steck recorm~ending approval of the purchase. Voice vote. Motion carried. A request to purchase a new manure spreader was next. Gary Orwig stated that he had looked at several spreaders and the quotes range from $3400 to $4000 without a trade in. He asked the Committee's consideration in advertising for the purchase of a new spreader. A motion was made by Jim May and seconded by Harry Steck to advertise for sealed bids for a new spreader with the bids to be received and opened at the 1~larch 12, 1991 Clerical Committee meeting. Voice vote. Motion carried. Jim May asked Bob Molleck to look at the intersection of Elm and Main for the possible placement of a fourth stop sign at the intersection. Discussion. Bob stated he would look at the area. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 5