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HomeMy WebLinkAbout07-09-1991 Clerical Clerical Committee City Council Chambers July 9, 1991 6:30 P.M. Members Present: Kevin Meade, Larry Sarff, Jerry Bohler, Bob Molleck Others Present: Don Edwards, Jim Malmgren, Mike Elam, Bob DeRenzy, Clif O'Brien, Joe Carruthers, Harry Steck, Will Taggart, Ray McKinney, Dave Barnett, Ross Gardiner, Gladys Young, Finance Committee Larry Sarff, Chairman The first item was the opening of the dump truck bids. The secretary opened the bids. The results are contained on the attached bid sheet. The bids are to be reviewed by staff and discussed by the Committee prior to the next City Council meeting at 6:00 p.m., with a recommendation to be presented at the Council meeting. The opening of the pick up truck bids was next. The secretary was instructed to opened the bids. The results are contained on the attached bid sheet. The Committee asked Chief Elam to review the bids, look at the trucks, and bring his recommendation to the next City Council meeting. He agreed. Clif O'Brien addressed the Committee with a request to have a garbage truck transmission repaired by Wheeler's. He stated that this is the spare transmission and the cost will be not be over $3,000.00. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Kayma Duncan addressed the Committee with a request to have public works letterhead and envelopes printed. Two quotes were received: Canton Printing - $68.80 and Crawford Express Printing - $60.00. A motion was made by Jerry Bohler and seconded by Kevin Meade approving the low quote of $60.00 from Crawford Express Printing for public works letterhead and envelopes. Voice vote. Motion carried. Joe Carruthers requested permission to have a motor rewound. He stated that this is for the aerator. The cost to repair the motor is $400 with a one year warranty. The cost of a new motor is $600 with a one year warranty. Joe stated that the present unit is a heavier unit and would like to have it repaired. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the $400 repair. Voice vote. P~lotion carried. Clif O'Brien informed the Committee that he had ordered parts for the tractor and requested approval of the expenditure. The total is $932.79 from Schwarzentraub Implement. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Joe Carruthers requested permission to purchase a new Boston gear from Envirex. The cost is $2,798. He stated that the present unit was put on line in 1974 and has never been replaced. A motion was made by Bob Molleck and seconded by Kevin P~ieade recommending to the City Council approval of the $2,798 expenditure for the Boston gear. Voice vote. Motion carried. Bills were next. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the bills as presented. Voice vote. Motion carried. The next item was addressed by Cliff Sagaser. He requested approval from the City to change the location of the sewer line at the new proposed K-Mart. The original plans were to have the line running behind the existing store to the east to the new store. K-Mart has not purchased all the land as originally planned. There is an approximate one acre area on the northwest corner that has not been purchased. Since this was the area the original sewer was to run, the line had too be relocated. Cliff Sagaser asked if the city would be interested in allowing the sewer to run in the original location, all EPA permits would be obtained by him, and at the completion of the construction of the sewer, it would be turned over to the city. Discussion followed on the location of the sewer line, the city's liability and the advantageous of accepting the line after completed construction. A motion was made by Jerry Bohler and seconded by Kevin P~leade recommending to the City Council to accept the change of location for the K-P,~art sewer. Voice vote. Motion carried. fJo further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was the posting of the heavy equipment notice. Clif O'Brien stated that he was instructed to obtain a copy of what Peoria used in regard to heavy equipment operators. The copies had been distributed to the aldermen. Ray McKinney 2 explained the items the Case backhoe is used for at the water plant. Discussion followed concerning a testing procedure for determining a heavy equipment operator. Bob tvlolleck suggested that the physical and/or written test be developed for the position. Discussion followed concerning the need for an operator. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending that a test, physical and/or written, be prepared for the position of heavy equipment operator. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Camwnity and Industrial Development Committee Kevin P~leade, Chairman The first item of discussion was the Director's report. Due to the absence of Chris Spears, no report was available. Mayor Edwards addressed the Committee concerning the possibility of selling the patent for the plastic processing. He stated that he has contacted a local person who is working with the plastics firm and was informed that there may be a favorable response on the patent. He also informed the Committee they may be interested in purchasing additional land in the enterprise park. Mayor Edwards stated that the city has established a price for the land but declined to discuss a specific dollar amount for the patent due to possible negotiations. He asked the Committee's feelings on the sale of the patent. Discussion followed. A motion was made by Larry Sarff and seconded by Bob Molleck to allow the Mayor to discuss the sale of the patent and to discuss the matter further at the next Council meeting. Voice vote. Motion carried. The next item of discussion was addressed by Tony Rolando. He informed the Committee that he had checked with a couple large nurseries and found that the Skyline Honey Locust and the Cleveland Norway Maple were the best trees for the downtown area. He anticipated the purchase of 20 trees at a cost of $235.00 each for a total of $4700. The Committee discussed the preparation of the holes for the trees to be placed in the sidewalk. Mr. Rolando stated that he had talked with CIPS on the decorative lighting and was informed that CIPS would install the lights and the only cost to the City would be a $9.98 per light monthly charge. CIPS has suggested that the bases for the lights be installed during the construction of the walks. The area at the base of the trees was discussed. R~r. Rolando distributed pictures of paving brick around the bases instead of the grates previously discussed. The cost would be $35.00 per hole for the paving. Mayor Edwards suggested that the Tony Rolando, Clif O'Brien, Steve Bradshaw and Ed Pollitt hold a pre-construction meeting to discuss the items to be placed 3 in the walk. Committee recommending to the Cit Greenv i ew PJur sery at a along with $35 per hole month for the decorative vote. Motion carried. agreed. A motion was made by Larry Sarff y Council the purchase of 20 trees from cost of $235 each for a total of $4700, for paving brick, and $9.98 per light per lighting. Seconded by Bob Molleck. Voice Mayor Edwards addressed the Committee with a request to look into a winter project of making a sound proof area for Chris Spears. He stated that Chris is wanting more privacy in his office. No action was necessary at this time on this matter. Mayor Edwards stated that he thought the 4th of July festivities were very well conducted and congratulated the Canton Pride Committee on its efforts. He informed the Committee that there will be a few bills coming in connection with the 4th, such as for the portable toilets. Some of the Committee members commented on the work done by the Committee and the price felt and displayed throughout the community. (Vo further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Carmittee Jerry Bohler, Chairman The first item vas the affirmative action plan. Jim PJlalmgren stated that the alderman having a draft of the plan. There are some minor changes to be made, some statistical information to be incorporated, and the Fire and Police Commission needs to pass a resolution concerning the plan. He informed the Committee that it is ready for Council consideration. Mayor Edwards informed the Committee that TCI has presented a new ordinance for consideration regarding their franchise. Jim Malmgren stated that he has not had a chance to review the new ordinance. No action was taken on the matter at this time. Mayor Edwards informed the Committee that filed with the EPA concerning the odor prob by Robert Beckner Jr. Mayor Edwards stated copy of the complaint but had received a required a response within 60 days and forwarded to Crawford, Murphy & Tilly. a complaint has been lems at the sewer plant that he did not have a letter from EPA which that letter has been Mayor Edwards stated that the tax abatement for the enterprise zone should be discussed. He stated that Aldi has filed a lawsuit against the city. Jim Malmgren stated that he had received a copy of the action but the attachments were not included. He has the 4 ~'' attachments now and will be reviewing the documents. No action was necessary by the Committee at this time. fJo further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5