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HomeMy WebLinkAbout01-08-1991 Clerical Clerical Committee City Council Chambers January 8, 1991 6:30 P.{V1. Me~r~bers Present: Kevin Meade, Jerry Kohler, Larry Sarff Others Present: Don Edwards, Jim tvlalmgren, Chris Spears, Bob I~Aolleck, Cliff O'Brien, Gary Orwig, Harry Steck, Will Taggart, Ray U1cKinney, Bob DeRenzy, Ross Gardiner, Cliff Sagaser Finance Committee Vic Kovachevich, Chairman In the absence of Alderman Kovachevich, Alderman Sarff presided over the meeting. The first item was the testing of the aerial ladder on the fire truck. Bob DeRenzy stated that the Department of Labor inspector was at the fire department on December 20th. One of the violations cited was the lack of certification of the aerial ladder. Bob stated that 12 years ago the ladder was updated. He informed the Committee that he had contacted a firm to test and certify the ladder and the cost is $750.00. As a point of information the other violations cited were: 1. PJledical records for the employees were not available verifying they are able to use the air packs. Bob stated he has a form he would like to have the city attorney review for this; 2. Air pack checks were not available; 3. No training records were available. Bob stated these are kept in the personnel file and should be separate; 4. The cascade system air check was not available. Bob stated that this will cost $125.00 to be checked; 5. The intake vent for the air compressor should be vented outside the building. Bob stated that this has been done. A motion was made by Jerry Bohler and seconded by Kevin ~vieade to approve the expenditure of $750.00 for the aerial ladder testing and $125.00 for the cascade system check. Voice vote. (viotion carried. The garbage fees were discussed next. ~,9ayor Edwards stated that the Fulton County Board took favorable action on a resolution to increase the landfill fees to $16.00 on February 1st and $18.00 on July 1st. He stated that present rate is $14.00. Discussion followed concerning the need to discuss raising the user fee or to take the garbage to another facility. Chris Spears stated that Peoria Disposal charges $11.10 per ton and using the increased rate, the city will be paying approximately $20,000 rnore over the next year to the Fulton County landfill. The Committee instructed Chris to contact the county and Peoria Disposal to see what their projections are for determine the amount cover the additional time. the landfill costs in the user fee would have costs. No further action the future and to to be increased to was taken at this Gary Urwig addressed the Committee with a request to have GIv1 IViechanical install an electrically operated basket at the lift station at a cost of $6500.00. Gary stated that in checking with ClvTi", they feel that this quote is a good price. The cost of the parts is $4,000 and the labor will be a maximum of $2500. Gary stated that it has been indicated that the labor will be at a "per hour" rate not to exceed $2500 and feels that the cost will be less. A motion was made by Kevin ~,4eade and seconded by Jerry Bohler recommending approval of the expenditure. Discussion. Voice vote. Motion carried. Gary also requested permission to have Hunter come in an suck the grit out of the chamber at the same time this basket is being installed at the lift station. He approximated the cost to be $375.00. A motion was made by Kevin Meade and seconded by Jerry Bohler to approve the $375.00 cost. Voice vote. 1~lotion carried. Cliff O'Brien addressed the Committee concerning the transmission in truck #66. He stated that he thought he would have the price for the Committee but it has been determined that there may be further problems than first anticipated. He stated that he does not have a price for the repairs at this time and will be looking at the truck in the morning to see if there is further damage. No action vas necessary by the Committee at this time. Will Taggart asked the Committee's permission to have a new lock put on the front door of the city building. He stated that a new lock will cost approximately $600.00. There have been several problems with the lock and it is worn out. A motion was made by Jerry Bohler and seconded by Kevin Meade recom~nending approval of the expenditure. Voice vote. P~~otion carried. Bills were next. A motion was made by Jerry Bohler and seconded by Kevin P;~eade to approve the bills as presented. Voice vote. Motion carried. Mayor Edwards stated that a recommendation from CI~~iT for the pay estimate for Environment Management Corp. (EMC) has been received. The pay estimate is in the amount of $47,306. A motion was made by Kevin fJleade and seconded by Jerry Bohler to recommend to the City Council the approval of the pay estimate. Voice vote. P~lotion carried. The Committee instructed Chris Spears to check on the lien waivers for the contractor. Bob DeRenzy complemented the street and maintenance departments on the job they have done on the streets and walks since the snow storrn. 2 No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item of discussion was the prescription cards. A motion was made by Kevin Meade and seconded by Jerry Bohler to convene in executive session in the City Attorney's office to discuss items of negotiations. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session for the balance of the agenda. At this time Ron Jones of Mutual P~ledical addressed the Committee concerning the cards. All three unions were represented at the meeting concerning this matter. He explained the use of the card, the benefits of having the card and answered questions from the audience concerning the card. Larry Sarff stated that he had letters from both the fire and police unions stating that they were not in favor of the prescription card. Dean Putman and John Harmon stated that the membership was basing their decision on the information that vas available but now felt that since some of the questions had been answered they would like an opportunity to discuss the matter with the membership again. Ron Jones stated that he would try to attend their union meeting if it ~vould help in understanding the use of the card better for the union members. Dan Oaks stated that the union and city never discussed the $4 and $8 cost. He stated the union avas under the impression that during negotiations they talked about a $3 per prescription cost at any pharrr~acy or a specific pharmacy would be used. Discussion. No action was taken on the matter at this time. No further business was discussed and the fegotiations, Grievance and Personnel Committee was adjourned. Cormiunity and Industrial Development Committee Kevin ~~1eade, Chairman The first item of discussion was the Director's Report. Chris informed the Committee that he had been meeting with some of the local retailers and some are still considering improvements to their building and/or businesses. No specifics were available at th i s t irne. IJo further business was discussed and the Community and Industrial Development Committee was adjourned. 3 Legal and Ordinance Committee Jerry E3ohler, Chai rrnan The first item vas the building permit fees. Larry Sarff stated that he felt that the fees should stay the same and suggested that the matter be removed from the agenda. Committee agreed. The next item was the affirmative action plan. Jim f~talmgren stated that there was no change at this time. The item was tabled to the next meeting. The bed and breakfast ordinance was next. Jim Malmgren stated that no additional information was available at this time. The regulations concerning the setback requirements was addressed by the Committee. Cliff Sagaser suggested the requirements for the easement right of ways be maintained but only if there are utilities or potential for utility location or where alleys exist. Discussion followed. The Committee instructed the city attorney and the city engineer to discuss the matter and come up with appropriate language. The request for additional lighting for the Jameson lot was next. Mayor Edwards stated that this was the result of a request from the employees of Coleman Clinic. Cliff Sagaser stated he would look at the lot and make a recommendation on the placement of the lighting at the next meeting. The Uel-Bar water line was next. Mayor Edwards stated that the city has received the permit to operate the line which was constructed. With the recent request from other residents beyond the line, Mayor Edwards stated that a decision should be made on how many homes can hook on to this line and the hook up costs will be. Extensive discussion followed. Cliff Sagaser and Cliff O'Brien will review the area and make a suggestion at the next City Council meeting. Committee agreed. Jerry Bohler asked about the location of the durnpster in front of Illinois Bell. E3ob Iviolleck stated that Illinois Bell had talked to him and he has discussed it with Cliff O'Brien. They are removing equipment from the building and the dumpster will be located there for approximately two weeks. Jerry i3ohler asked Bob Molleck about the increase in burglaries in his ward. Bob stated that the news media is publishing more information due to their coming to the station and obtaining the information. Bob stated that he felt that it is good that the citizens are more informed about what is going on in their neighborhood. Ross Gardiner stated that the comments he has received have been favorable in providing more information to the public. 4 On the matter of the street light resolution passed by the City Council to place a light at Edgewood and Avenue D, Jerry asked the status of the light. Cliff O'Brien stated that it was probably due to "inclement" weather but would check with CIPS on the schedule. Mayor Edwards stated that the light at Avenue A and Locust Street seems to be flashing early. He asked if this was changed with the time change took effect. Cliff O'Brien stated that he would check on the light. At this time a motion was made by Larry Sarff and seconded by Kevin C~.~eade to convene in executive session for the purpose of personnel. Voice vote. ~~lotion carried. i=xecut ive session minutes are on f i to for revi evr. The Corrmi ttee reconvened in open session. No action was taken at this time. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5