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HomeMy WebLinkAbout10-09-1990 Clerical Clerical Corrmittee City Council Chambers October 9, 1990 6:30 P.M. fiAembers Present: Kevin Meade, Jerry Bohler, Larry Sarff Others Present: Don Edwards, Cliff Sagaser, Bob DeRenzy, Bob Nblleck, Cliff O'Brien, Gary Orwig, Harry Steck, Will Taggart, Ray McKinney, Chris Spears, Ross Gardiner, Gladys Young, Don Hopper, Finance Committee Vic Kovachevich, Chairman In the absence of Alderman Kovachevich, Alderman Bohler presided over the meeting. The first item was a request #rom Gary Orwig to install two breakers at the wastewater plant at a cost of $189.20 each. A motion was made by Jerry Bohler and seconded by Kevin Meade reconrnending approval of the expenditure. Voice vote. Motion carried. Gary Orwig requested permission to have a building constructed at the east side plant. He stated that this would be similar to the one at the industrial park and would be insulated to help prevent freezing of the motors and pumps inside the lift station. The estimated cost is $1600 for the construction. He stated that the electricity is already in place. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the $1600 expenditure. Voice vote. Motion carried. Salt quotes were discussed next. Cliff O'Brien stated that he had received two quotes. The quotes were: Morton Salt - $28.00 per ton; and, Cargill Salt - $27.00 per ton. Cliff stated that the contract calls for 300 ton in which the city must agree to accept at least 8096 and can purchase up to 120/0. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending acceptance of the low quote from Cargill Salt. Voice vote. Motion carried. Bob Molleck addressed the next item concerning a request to purchase two computers for the police department. He stated that he had set up a committee from the department to investigate and obtain prices on various computer systems. Bob stated that the committee believes the L1AK system is the best buy at a price of $4,969. He stated that $5,084 had been included in the police department budget for the purchase. Bob stated that the two units will be used for administration purposes, not records and will be located in the secretary's office and the administrative assistant's office. Discussion. A motion was made by Jerry 1 Bohler and seconded by Kevin Meade to table the item to the next meeting to allow time for review and consideration by the Committee members. Voice vote. Motion carried. The next item of discussion was the replacement of three underground storage tanks. Cliff O'Brien stated that he had been checking into the requirements for the new tanks and the regulations concerning the removal and monitoring of the old tanks. He stated that new underground tanks either require monitoring systems or have to be pressurized every five years. Cliff suggested above ground tanks, contained in steel dikes, and twenty key pumps. The above ground tanks have less stringent monitoring requirements, the steel dike would contain any leak the tank may develop and the twenty key pump would better monitor the gas consumption. Cliff stated that the cost of a 1,000 gallon tank is approximately $3,000 and a 2,500 gallon tank would be approximately $4,000. Cliff suggested that three tanks be put out for bids for replacement. On the removal of the existing tanks, Cliff stated that a permit must be applied for 30 days prior to removal. If it is determined that a leak may have occurred monitoring wells must be installed. He stated that cost of the wells is $1600 for two wells. The Committee discussed the locations of the new tanks. Cliff O'Brien stated that two would be at the street department and one at the Pubtic Safety Building or at its present location under the water tower. Bob Molleck stated that if the tank is placed at the Public Safety Building, it could be hooked up to generator power if the electricity ever failed and he feels it would be more secure. In discussing the tanks located at the water plant, Bob DeRenzy stated that those are smaller tanks, and the location is outside the city limits, and they have different regulations for replacement and/or removal. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending the city go out for bids for three 1,000 gallon tanks. Voice vote. Motion carried. At this time, the Committee discussed the possibility of purchasing pins with the City of Canton on them. Mayor Edwards stated that there are times that he, aldermen, and other city officials are asked to speak to classes and the pins would be nice to give to the school kids and/or visitors. Discussion followed. It was decided that the matter will be checked into further with additional information to be brought back to the next meeting. Ray McKinney requested permission to purchase two flow meter. He presented four quotes with the lowest being from Honeywell. He stated that both the meters, one at the north tower and one at the south tower, are dead and need replaced. The quote received from Honeywell was a total of $4,790. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending acceptance of the low quote from Honeywell. Voice vote. Motion carried. 2 The clean lake program was next on the agenda. Ray McKinney stated that this is a two phase grant program through the EPA to assist municipalities in cleaning the lake. He stated that the first phase is a feasibility study. The maximum allowable amount is $100,000 with a 50/50 city participation ratio. The second phase is the work to be done at the lake. This has a 50/50 ratio with no cap. Discussion followed on the type of information that could be received from the first phase. After the study is complete, the particular projects could be decided upon and done in stages under phase 2. Discussion followed. The deadline for applying is November 16, 1990. Chris Spears was directed by the Committee to contact the EPA and CMf to obtain further information and bring it back to the Council for further consideration. Ray McKinney addressed the Committee concerning the steps which have been taken to obtain the inside and outside meter readings. He stated that out of approximately 3700 read-o-matics, 151 have not had the inside and outside meters checked for accuracy and 55 which need to be repaired. He outlined the several steps which have previously been taken to contact the owners/occupants to try and check and/or repair the meters. The Committee discussed the possibility of shutting the water off and the provisions contained in the ordinances. The Committee instructed Ray and the water department to keep trying to contact the owners/occupants. Ray stated he will check the ordinances to see if it provides the city right to access to the meter and will revise his letter. The next item on the agenda was the culvert pipe. Ray McKinney asked that this item be tabled to the next meeting. Committee agreed. Fire house number two was discussed next. Mayor Edwards stated that the roof is leaking on this building and had asked Will Taggart to check on it. Will stated that the roof was leaking in several places when he arrived. He reminded the Committee that the roof was coated by McCoy Roofing at a cost of $720 last spring. He stated that Mr. McCoy was called back several times to try and stop the leaks. He also reminded the Committee that at the time the city received bids for the roof repair, he had requested a rubber roof be installed. The cost would have been approximately $2.00 per square foot. Discussion followed concerning the possibility of having a pitched roof installed. Will Taggart was instructed to get an estimate for a pitched roof and bring the information to the City Council for consideration. Cliff O'Brien addressed the Committee concerning landfill fees. He stated that the report presented contained the average tonage taken to the landfill over the last five years, the present cost to d ~np at the landfill, the anticipated costs based on the rates proposed to the county and a comparison to the cost to dump at the Peoria Landfill. Mayor Edwards stated that he did not feel that the city should pull out of the Fulton County landfill without talking to the county. He stated that they are in the process of 3 1MM/ borrowing $500,000 for upgrading the landfill facility. He stated that without Canton, the county may not be able to meet their obligation on the debt. Discussion followed. Mayor Edwards suggested that Cliff O'Brien and Chris Spears go to Lewistown to talk to someone there concerning the landfill and the fees. Committee agreed. Bills were next. A motion was made by Kevin Meade and seconded by Larry Sarff recomr~ending the bills be approved as presented. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item of discussion was the administration of city policies. Larry Sarff asked if anyone had invited the city clerk. Since no one had invited the clerk, Larry asked that this item be removed from the agenda. A motion was made by Jerry Bohler and seconded by Kevin Meade to take this item off the agenda. Voice vote. Motion carried. The next item was comp time review. Mayor Edwards stated that he had written a memo concerning the comp time for Kayma Duncan. He stated that he had mentioned this subject to the Committee approximately three months ago and is now asking the Committee's consideration to eliminate the comp time and pay Kayma time and one half for overtime. He stated that she puts more time in at the meetings than the other secretaries and does not need additional time off. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending that retroactive to October 1, 1990 overtime be paid to Kayma Duncan for overtime spent at the Committee meetings. Voice vote. Motion carried. Will Taggart addressed the Committee concerning a question from George Spahn as to the status of the prescription cards. It was stated that no union contracts have been signed as of yet and the present system of submitting them to the insurance company still applies. No action was necessary by the Committee at this time. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 4 Cgmnunity and Industrial Development Carlinittee Kevin Meade, Chairman The first item of discussion was the Director's Report. Chris stated that he had presented a memo as an update on the CIC situation. He stated that DOC',A has approved a one year deferral on the principal and interest but would not provide forgiveness on the debt. Discussion followed. Kevin stated that he would talk to some people in Springfield concerning the matter while he was there Wednesday. No action was taken by the Committee on this matter. Mayor Edwards addressed the next item. He stated that this committee and the Legal and Ordinance Committee will be involved in the plans for the K-Mart project. He stated that the present plans may landlock the Red Cross building, but no formal plans have been submitted yet from the developer. No action was taken by the Committee. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the building permit fees. Mayor Edwards stated that no new information was available at this time for review. Committee tabled the item to the next meeting. The next item of discussion was the affirmative action plan. No new information was available at this time. The Committee tabled the plan to the next meeting. Mayor Edwards stated that no additional information is available at this time for the bed and breakfast ordinance and asked that this item be tabled. Committee agreed. The Liquor Ordinance was next on the agenda. Mayor Edwards stated that he had written a memorandum recommending that the present ordinance be amended to reflect the number of Class A licenses presently issued and the present number of package liquor licenses. (There are 10 Class A licenses and three package liquor licenses presently issued.) Bob Molleck stated that he would like to see the age of persons tending bar and/or waitressing specified in the ordinance. Discussion. A motion was made by Larry Sarff recommending amending the liquor ordinance to reflect the current number of taverns and package liquor stores and specifying the age of persons tending bar and waitressing be included with language 5 to be proposed. Seconded by Kevin Meade. Voice vote. Motion carried. The Betterment Commission review was next. Mayor Edwards informed the Committee that he had suggested in a memorandum to abolish the present Commission and establish an organization named "Canton Pride". He stated that the ordinance needs to be drawn and presented to the City Council. He stated and the Committee agreed that this item should be deleted from the agenda. The regulations concerning the setback requirements was addressed by Mayor Edwards. No additional information was available and the Committee tabled the matter to the next meeting. The next item on the agenda was a revised plat for the school district presented by Cliff Sagaser. I-le stated the plat was revised due to the relocation of utilities. A motion was made by Larry Sarff and seconded by Kevin Meade referring the plat to the City Council. Voice vote. Motion carried. Will Taggart addressed the Committee stating that he had received an invitation from the Junior Women's Club to provide an entry in the Santa Claus Parade to be held November 24, 1990 at 10:00 a.m. He stated that if any of the departments were interested, he had the information. At this time a motion was made by Kevin Meade and seconded by Jerry Bohler to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 6