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HomeMy WebLinkAbout09-11-1990 Clerical Clerical Committee City Council Chambers September 11, 1990 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Vic Kovachevich Others Present: Don Edwards, Jim Malmgren, Cliff Sagaser, Bob Molleck, Cliff O'Brien, Gary Orwig, Harry Steck, Wi ( I Taggart, Ray ~/Icl<inney, Bob Molleck, Bob DeRenzy, Chris Spears, Ross Gardiner, Gladys Young, Don Hopper, Jim May Finance Comm ttee Vic Kovachevich, Chairman The first item was the discussion of the equipment bids and the sludge cleaning bids. Mayor Edwards stated that he had met with Chris Spears, Cliff O'Brien, Ray McKinney and Gary Orwig concerning this matter. He stated that he asked the four to review the bids and submit a recommendation to the Committee. He stated that he had specifically not asked Cliff Sagaser to participate since he submitted a bid to the City Council in open session for the cleaning of the pits. By not having Cliff Sagaser review the bids eliminated the conflict of interest possibility. At this time Chris Spears outlined the memorandum presented to the aldermen. The recom~riendation is to lease the John Deere 690D-LC at a cost of $10,000 annually. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending to the City Council the acceptance of the proposal to lease the John Deere. Voice vote. Motion carried. The next item was the discussion of a request from Triple S Park Benches to located benches in the city. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending to the City Council that a letter be sent to Mr. Sosey informing him that the City is not interested at this time. Voice vote. Motion carried. Cliff O'Brien addressed the Committee with a request to purchase 500 feet of jetter hose at a cost of $2.15 per foot for a total cost of $1.075.00. He stated that it has been approximately four years since the hose was replaced and the manufacturer recommends replacement every two years. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the purchase. Voice vote. Motion carried. Sidewalk bids were next. Larry Sarff asked if there were any additional bids to be submitted. None were presented. Cliff Sagaser opened the bids received. The results are contained on the tabulation sheet attached. A motion was made by Jerry Bohler and seconded by Larry Sarff recommending the acceptance of the low bid from Pollitt Mobile Concrete for a total price of $1,092.00. Voice vote. Motion carried. Chris Spears addressed the Committee on behalf of the city treasurer. Pat had prepared a memorandum containing the synopsis of the tax levy ordinance. She asked for the Committee's review and/or changes. A motion was made by Larry Sarff and seconded by Jerry Bohler to send the recap of the tax levy ordinance to the City Council. Voice vote. r,/lotion carried. rBills were next. A motion was made by Jerry Bohler and seconded ~r rtir ~~~,_;+by ~Cev-i-e---Atlea~~ recorrmendi ng the b i I I s be approved as presented. ~,, Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel C.ormiittee Larry Sarff, Chairman The first item of discussion was the administration of city policies. Mayor Edwards stated that the city clerk was to be invited to this meeting but was not notified. The Committee tabled the item to the next meeting. The next item was the discussion of the Central Illinois Employers Association. Larry Sarff stated that this organization is based in Peoria and provides seminars, trains employees, and members have access to their library and resource materials. He stated that they will conduct initial interviews for mass hirings. Larry stated that he felt the membership is well worth the benefit received. He stated that the cost is approximately $200 with additional costs for seminar registrations. Discussion followed. A motion was made by Jerry Bohler and seconded by Larry Sarff recommending to the City Council the city join the Central Illinois Employers Association. Voice vote. l~.~otion carried. Larry informed the Committee that interviews for the three open positions will be Thursday, September 13, 1990 beginning at 6:30 p.m. with fifteen minute intervals. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 2 'U11~ Commmunity and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the Director's Report. Chris stated that he has been contacted by an interested party in the Fredman Lot on the square owned by the City. He stated that the Council had previously set a price of $2.00 per square foot making the cost of the lot approximately $13,000. He asked the Com-nittee if the minimum price still applies. The proposal contains one business, possibly two. Chris stated that the building specifics are not yet available. Discussion followed. Mayor Edwards stated that since the lot is in the tax increment area the city would have to advertise and accept any other proposals for the lot. A ~~E-, , motion was made by -S-t..esk and seconded by Larry Sarf f ,~,'~.~=~ instructing Chris to continue to gather input and more information on the business and the type, size and location of the building on the lot. Voice vote. Pdiotion carried. Chris Spears addressed the Committee concerning the Chamber of Commerce membership dues. He stated that at present, the city pays for three memberships at $40.00 each. The Chamber is restructuring their fee schedule and the new rate is $100.00 each. Chris stated that there is a city membership available for $350.00 per year giving the city three votes and unlimited participation by the employees. This seems to be the best deal. Mayor Edwards stated that the Chamber has in the past asked about housing for their offices. He stated that the a room in the depot may be possible as well as an informational area. Discussion followed. The question was asked as to who would designate the three voters on behalf of the city. A motion was made by Jerry Bohler and seconded by Vic Kovachevich to refer the item to the City Council with Chris Spears to provide additional information at the next City Council meeting prior to the vote. Voice vote. Motion carried. No further business vas discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the building permit fees. Mayor Edwards stated that no new information was available at this time for review. Conmittee tabled the item to the next meeting. The next item of discussion was the affirmative action plan. No new information was available at this time. The Committee tabled the plan to the next meeting. 3 Mayor Edwards stated that no additional information is available at this time for the bed and breakfast ordinance and asked that this item be tabled. Committee agreed. The Liquor Ordinance was next on the agenda. No additional information was available at this time and the ordinance was tabled to the next meeting. The Betterment Commission review was next. Mayor Edwards informed the Committee that he has suggested in a memorandum to abolish the present Commission and establish an organization named "Canton Pride". He suggested eight members on the board being made up of one from each of the four wards and four at-large members. He stated that he sees this organization as one that will become the front runner and entice other organization to participate in projects. Discussion followed. A motion was made by Larry Sarff and seconded by Vic Kovachevich recommending to the City Council that this be discussed and developed further. Voice vote. Motion carried. The regulations concerning the setback requirements was addressed by Mayor Edwards. He stated that he will be appearing before the Zoning Board of Appeals for a rear yard variance to construct a storage building. He stated that the present ordinance requires an area "25°10 of the depth of the lot, but not less than 25 feet" for the rear yard setback. He stated that in his case the rear lot line borders on the cemetery. He stated that the Zoning Board of Appeals has several requests similar to this. Along with the restrictions the cost in time and money delay the projects. The $35.00 fee is for publication costs but the month to month and a half is the time some persons can loose in waiting to go before the Zoning Board of Appeals. Cliff Sagaser explained the initial reasoning for the setback requirements and other problems encountered. Discussion followed. A motion vas made by Jerry Bohler and seconded by Larry Sarff recommending Cliff Sagaser and Jimf~lalmgren develop language changes to the ordinance and bring to the Legal and Ordinance Committee for review and consideration. Voice vote. Motion carried. The next item was the burning ordinance. It was noted that Barb Luthy had asked that this item be placed on the agenda. She was not in attendance and had not contacted the aldermen recently concerning this matter. Larry Sarff suggested that the item be removed from the agenda until a request to discuss the matter is received again. Will Taggart addressed the Committee the employees and their families who the Friendship Festival Parade. and offer his thanks to all worked on the city float for 4 At this time a motion was made by Larry Sarff and seconded by Vic Kovachevich to convene in executive session for the purpose of ~~:t -,t I1i1e~ per-sets-1- and land acquisition. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5