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HomeMy WebLinkAbout07-10-1990 Clerical Clerical Committee City Council Chambers July 10, 1990 6:30 P.M. Members Present: Larry Sarff, Kevin Meade, Jerry Bohler, Others Present: Don Edwards, Jim P~lalmgren, Cliff Sagaser, Bob Molleck, Cliff O'Brien, Gary Orwig, Harry Steck, Will Taggart, Ray McKinney, Chuck Chapman, Jim May, Ross Gardiner, Gladys Young, Don Hopper Finance Committee Vic Kovachevich, Chairman In the absence of Aldermen Kovachevich, Alderman Sarff presided over the meeting. The first item was addressed by Ray McKinney concerning the possibility of a lease/purchase of equipment. He stated that he felt the possibility of a lease or lease/purchase of a crawler/loader would be more financial advantageous to the city rather than having the work contracted out. This was discussed during the budget session for cleaning the beds at the water plant. He stated the Committee may want to have prices on a lease/purchase and by a private contractor for comparison. A motion was made by Jerry Bohler and seconded by Kevin Meade to put the item out for bids for a lease/purchase and by private contractor. Voice vote. Motion carried. A water bill for Canton Industrial Corporation was discussed next. Ray McKinney informed the Committee that this was a bill from last winter. The meter had been checked and found that it was running approximately 13% fast on the medium flow on the high side. He stated that he had previously suggested a 15°'o reduction of the bill. He was asked to check on the bill if it was at single rate. With the 15% discount the bill would be $6,400.10; with single rate and leaving the sewer amount intact, the bill would be $3,904.32. The original bill, with triple rate was $7,529.53. Discussion followed concerning the amounts used for the previous months. Larry Sarff suggested the average of the six months of usage for the last two years be determined (October through March) for further consideration. At this time Dorothy Burnett, FACT representative, addressed the Committee concerning the application refiled by Gallatin National for a landfill facility in Fairview. She stated that the application contains a letter from Crawford, Murphy and Tilly stating the the city is capable of treating the leachate from the landfill facility. Mayor Edwards stated that Gallatin National had addressed the Committee concerning the leachate and had asked the City if they (Gallatin) could have Crawford, Murphy & Tilly, 1 the City's consulting engineers, conduct a study of the facility since the Council questioned whether the plant was capable of treating the leachate. Ms. Burnett was told by the Committee that the City had not made a decision on the matter. Ms. Burnett asked the City to evaluate the proposal before making a decision. She stated that the application implies that Canton has a keen interest in having the permit approved for the landfill. She informed the Committee a public hearing will be held on August 1st from 1:30 to 4:30 and from 6:30 to whenever and suggested that they attend to make a statement or provide written comments on the matter. She asked the Committee to notify FACT when and if the City Council makes a decision on this issue. Committee agreed to notify the organization if they make a decision. No formal action was taken on the matter at this time. Ray McKinney addressed the Committee concerning a suggestion for the well electrical expense. He suggested a minimum of three cents per 100 cubic feet of water used be implemented as a "well maintenance" fee. The three cents is anticipated to bring in revenues of $21,651.72 per year. The anticipated cost for non usage is approximately $20,000. Discussion followed concerning the costs. A motion was made by Kevin Meade and seconded by Jerry Bohter recommending to the City Council a three cent charge be implemented for the "well maintenance". Voice vote. Motion carried. A large water bill was discussed by the Committee. Ray McKinney stated that Harold Fouts, an elderly gentlemen, received a $111.02 water bill. The meter readers checked the house and found two stools leaking. Mr. Fouts is asking for some relief. Ray stated that according to the ordinance adjustments are not made for leaks. Discussion. A motion was made by Larry Sarff and seconded by Kevin Meade that Mr. Fouts be notified that the Committee had considered the request but no adjustments will be made on the bill. Voice vote. Motion carried. Mayor Edwards requested an executive session following the meeting concerning personnel. Committee agreed. Cliff O'Brien addressed the Committee with a request to have two rear ends for the dump trucks rebuilt. He stated that trucks 63 and 64 both have rear ends which need to be rebuilt. One of the rear ends has been taken out and the estimated cost from Wheeler's is $1,592.82. He informed the Committee that there is usually a spare rear end but it has been used. Cliff stated he did not know the cost to rebuild the second rear end. Discussion followed concerning a local truck and whether the rear ends would fit in the city vehicles. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending the two rear ends be rebuilt. Voice vote. Motion carried. 2 Bills were next. Harry Steck stated that he had requested a list of the items received by the city from N41ER. He stated that he would also like to see who received the items. Discussion followed concerning the types of items available. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending the receipts be presented to the Committee for review. Voice vote. Motion carried. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending the bills be approved as presented. Voice vote. Motion carried. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending bills be sent to City Council for approval. Voice vote. Motion carried. Mayor Edwards addressed the Committee with a list of items that he had approved for Gary Orwig. He stated that these were emergency repair items. Gary outlined the list which consisted of: 1. Backwash pump - $600.00; 2. Repairs for the brown Ford truck - $315.00; 3. Generator - $600.00; and 4. 150 horsepower motor - $2,000.00. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending approval of the emergency repair items. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning a rnemiorandum dated July 3rd concerning water and sewer deposits. He stated there had been questions raised concerning the lack of interest paid on deposits collected. He stated that the city does collect interest on the superfund account, which the deposits are a part of, but the interest is charged to the depreciation account, not the deposits. The memo suggests three alternatives. They are: 1. leave as is and not pay interest on the deposits; 2. have the bills put in the landlord's name; or 3. pay interest on the deposits. Discussion followed concerning some of the problems encountered. A motion was made by Larry Sarff and seconded by Kevin Meade recommending the disposition of deposits be left as is. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel C.omnittee Larry Sarff, Chairman A motion was made by Kevin ti1eade and seconded by Jerry Bohler to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session for the balance of the agenda. 3 i fir'' The first item on the agenda was a hearing concerning a grievance filed by the public works union. The grievance requests heavy equipment operators pay for Mike Meade in conjunction with operating the sludge truck at the wastewater plant. Sam Swickert stated that the heavy equipment pay was primarily for the sludge truck. Jim Malmgren stated that he recommended that the parties involved should have the opportunity to correct the memo presented to the Committee. He stated that Mr. Dutton authenticated the memo from Joe Carruthers' personnel file, and that Carruthers was paid heavy equipment pay for the reasons set forth in the memo but was almost exclusively used for sludge truck operations due to the accumulation of sludge as well as for welding. Larry Sarff stated that no one before or after Joe Carruthers has been paid heavy equipment pay for operating the sludge truck. Discussion followed. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending the grievance be denied. Voice vote. Motion carried. Part time employees were discussed next. Larry Sarff stated that the city has two part time employees who have been employed for several years and being paid $4.00 per hour. Larry stated that Ray McKinney had requested and was previously denied a 50 cent raise for these two employees. Larry Sarff made a motion to approve the 50 cent raise for Dale Lee and Floyd Spotser. Seconded by Kevin Meade. Voice vote. Motion carried. Jim May addressed the Committee concerning the driveway entrance to Pizza Hut. He stated that the drive has a large hump at the entrance and causes some problems. He has talked to the manager but has not gotten a favorable response. Discussion followed. The Committee instructed Cliff Sagaser to review the ordinances to see if there is any restrictions for entrances. Mayor Edwards also asked Cliff to check into the regulations on motor fuel tax streets concerning speed bumps. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Corm~unity and Industrial Development Carrmittee Kevin Meade, Chairman The first item of discussion was the Director's Report. No report was provided at this time. The Committee discussed the recommendations of the Ad Hoc Committee concerning the railroad depot and the bandstand in Jones Park. Kevin Meade stated that there is approximately $12,700 for the bandstand. He stated that if the project is not done this year, some of the donors want their money returned. ~r1ayor Edwards stated that the $10,000 gift has not yet been received. He informed the Committee that Farmington officials have told him 4 that the prisons have a training facility where they will build a gazebo at the facility, tear it down and rebuild it on the site. He stated this may be the want to the get the bandstand completed. Cliff Sagaser outlined his design idea for the gazebo. Kevin Meade read the ad hoc committee's recommendations for the designs. Mayor Edwards stated that he would write a letter to the warden to find out the possibility of having the prison build the gazebo. Mayor Edwards informed the Committee that a developer will be meeting with the downtown businesses concerning a development project and will be addressing the City Council at the July 17th meeting. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the building permit fees. Cliff Sagaser stated that he had contacted some towns concerning the cost of a permit for a house of approximately $49,000. He stated that he does not have a written report at this time but would be providing the information to the Committee as soon as the information is complete. Committee tabled the item to the next meeting. The next item of discussion was the affirmative action plan. Mayor Edwards stated no new information is available at this time. The Committee tabled the ordinance to the next meeting. Mayor Edwards stated that no additional information is available at this time for the bed and breakfast ordinance and asked that this item be tabled. Committee agreed. The Liquor Ordinance was next on the agenda. No additional information was available at this time and asked that this item be tabled to the next meeting. Com~nittee agreed. The Betterment Commission review was next. fVo additional information was available at this time and the matter was tabled to the next meeting. The review of the code book was discussed next. Jerry Bohler stated that he had contacted other firms and is waiting on the information.. He stated that he would present the information at a later date. Committee agreed. 5 The resolution for the ambulance service tax was discussed next. Mayor Edwards stated that the City Council should go on record either for or against the ambulance tax. He informed the Committee that the Fulton County board approved a resolution to initiate .20 for the ambulance referendum to be placed on the agenda. The referendum resolution for 911 was also approved. It is anticipated that the charge will be $1.85 per line on the phone bills. Discussion. A motion was made by Larry Sarff and seconded by Kevin Meade recommending both these items be referred to the City Council for consideration. Voice vote. Motion carried. The review of the smoking policy was next. Mayor Edwards stated that the law provides that the city may provide a smoking area but is not required. He stated that it seems to be working well with the exception of some abuse. He informed the Committee that the ambulance personnel have requested their area be designated as a smoking area but the space is small and not well ventilated. Mayor Edwards stated that this may become a negotiated item. No formal action was taken on the matter at this time. Mayor Edwards presented a memorandum from the residents in the area of Avenue A and Ash Street concerning the house at 402 North Avenue A, owned by Dean Gibson. Jim Malmgren stated that the house was inspected by an architect nd the health department and determined to be uninhabitable. He stated that due to the contents of the basement, the architect was unable to certify its restorablity. Jim stated that last spring he had sent a letter to the abstract company to issue comnittments to insure titles on six pieces of property so that the city could prepare condemnation requests for the state's attorney's office. He stated that those costs could run between $150 and $200 each. Those have not yet been received. He stated that at one time the Historic Preservation Commission was interested in the building but the disposition is unknown. Jim stated that Chapter 24 contains a provision that provides the property owner with the financial obligation for the costs involved. Discussion followed concerning the property. The Committee instructed the City Attorney to turn the five other properties over to the state's attorney's office and to proceed on this property using Chapter 24 provisions outlined. No further business was discussed and the Legal and Ordinance Committee was adjourned. fCayma Duncan - Committee Secretary 6