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HomeMy WebLinkAbout01-09-1990 Clerical~Nr-' Clerical Conmittee City Council Chambers January 9, 1990 6:30 P.M. Members Present: Vic Kovachevich, Jerry Bohler, Larry Sarff, Linda Zilly Others Present: Don Edwards, Jim Malmgren, Cliff Sagaser, Bob Ivlolleck, Bob DeRenzy, Cliff O'Brien, Gary Orwig, Jim Boyd, Will Taggart, Harry Steck, Ray McKinney, Chris Spears, Gladys Young, Ross Gardiner, Don Hopper Finance Committee Vic Kovachevich, Chairman The first item on the agenda was the review of the purchase of a typewriter for the water department. Mayor Edwards stated that this was brought to the attention of the Clerical Committee in that four departments had identical bills and subsequently was referred back to Committee from the Council. Ray McKinney stated that the water department has wanted a new typewriter for several years and the cost was split between the four departments. Harry Steck stated that there were seven typewriters on the first level, five full time employees and three part time employees. When asked if prices were obtained for comparison, Ray McKinney stated that Elaine Scott had obtained the prices and was not sure how many places she called. He stated that this new typewriter was only $80.00 more than a used IBM typewriter. Harry Steck stated that this was combination of four departments to spend $121.25 each and felt that this circumvented the $150.00 policy for department heads. Cliff Sagaser stated that he did not have knowledge of the purchase at the time. He stated that this has been done in the past for the good of the city. He explained one example to the Committee. Larry Sarff stated that he can accept the rational of circumventing authority if it is a real good deal but this item had been turned down twice by the Committee. Discussion followed. A motion was made by Larry Sarff and seconded by Linda Zilly recommending acceptance of the purchase. Voice vote. Motion carried. The next item on the agenda was the EPA annual testing fees. Ray McKinney stated that he had not had a chance to read this information in its entirety. He stated that this deals with a new statewide program to assist in the laboratory analysis needs of water supplies. Discussion followed. A motion was made by Jerry Bohler and seconded by Linda Zilly referring the item to the Mechanical Committee for review. Voice vote. Motion carried. Bob DeRenzy addressed the issue of insurance at this time. He stated that a window had to be replaced in the fire car and has since found out that the bill had not been paid by the insurance company. After making the calls, he has been told the insurance was never switched from the old fire car to the new car. He stated that when the city got the new fire car he, personally, contacted the insurance company to notify them. Along that same line, Jim Boyd stated that a car windshield was damaged by rock from one of the city trucks. He informed the gentlemen to contact Town and Country Insurance. Jim stated that he called the insurance company and was informed that glass may not be covered under the city's insurance policy. It was stated that Bob Fouts, the city's agent, is presently on vacation. The consensus of the Committee was to wait until the agent returns from vacation and contact him concerning the two matters. The Canton Lake water supply was next. Cliff Sagaser informed the Committee that the lake has dropped one inch in December eventhough the two wells have been pumping. He stated that with no rainfall and the usage as it is now, June through September could result in the lowering of the lake by one foot each of those months. He stated that the EPA could place restrictions on the city since this would be the third year the lake is losing water. The restrictions could be such as to limit business growth, additional water taps and addition of customers for water service. He stated that he feels there are three options for the city: 1) drill another well - this is a short term solution but economical; 2) Run a line to the river using river water or underground sources on the Banner property owned by the city - this could take a year or more to complete and could be as much as $1.5 million for the consulting fees and construction costs; or 3) recycle the effluent at the sewer plant - this is not currently being done in the State of Illinois and could be lengthy in obtaining EPA approval. Cliff stated that the questions of should the city do something now or wait, if they wait - how long, and what solution should be chosen? Mayor Edwards stated that the lake can come up 8-10 feet in one year. Four years ago the city drained the lake twice approximately four feet and it came back up. He suggested that the city take it 30 days at a time, do some planning but not lock themselves into any certain project. Discussion followed. Linda Zilly stated that she feels that the need for conservation needs to be stressed to the residents of the area. In addressing this need the triple rate water charge was also discussed. Larry Sarff stated that with the current prices to maintain the wells pumping he does not see how the triple charge can be eliminated. A motion was made by Larry Sarff and seconded by Linda Zilly to keep the water billing as is. Discussion. The Committee stated they would like to see the amount of funds received from the triple billing for customers inside the city and for the communities using Canton water. Ray McKinney stated he will get the information for the Committee by the next Council meeting. Voice vote. Motion carried. 2 Bills were next. A motion was made by Linda Zilly and seconded by Larry Sarff recommending the bills be approved as presented. Voice vote. Motion carried. The work for the odorizer was discussed next. Cliff Sagaser stated that he has a change order for Hillyer for approximately $29,000 for the building and electrical work. This will be constructed over the tanks on 11th Avenue. The electrical work, which will be done by Advanced Electric is approximately $2,900 and the building, which will be constructed by Edd Lowe, is approximately $5,990. Cliff stated that it is hopeful that the 65°io grant funding will be approved by the EPA. Discussion. A motion was made by Larry Sarff and seconded by Linda Zilly recommending to the City Council to approve the work. Voice vote. Motion carried. As an informational item, Jim Boyd stated the landfill fees increased approximately $500 due to the raise in price per ton. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Larry Sarff, Chairman The first item on the agenda was the overtime for Will Taggart. Larry Sarff stated that he feels if the superintendents are not needed, they should not be attending the meetings. He stated that the department heads approve overtime, so it should be left up to Cliff Sagaser to decide if they should be in attendance. Discussion followed concerning the need to have the superintendents present at the Committee meetings but not council meetings due to the need to have them available for discussion. A motion was made by Larry Sarff and seconded by Linda Zilly recommending it be left up to Cliff Sagaser to determine if the superintendents are to be present at the Committee meetings. Voice vote. Motion carried. The part time personnel was discussed next. that this was brought to his attention concerning the number of hours the part time and the requirement to participate in IMZF. was made by Linda Zilly and seconded recommending that the part time personnel Voice vote. Motion carried. Mayor Edwards stated by the City Clerk personnel are working Discussion. A motion by Vic Kovachevich participate in IMRF. Bob Molleck addressed the Committee concerning the possibility of needing a police dispatcher in the near future. He stated that Danny Leezer may be leaving to go the state police. The next eligible person is presently a dispatcher. If Patrolman Leezer passes his test and is hired by the state police, the dispatcher 3 ~,r° will be hired by the city and this will create a vacancy for a dispatcher. Bob stated that he would like to start interviewing the next person on the dispatcher's list for the position and would like to start making arrangements for retesting to develop a new dispatchers list. A motion was made by Linda Zilly and seconded by Jerry Bohler recommending the chief be allowed to start the process of hiring a dispatcher and start the process for retesting for dispatcher. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Cormwnity and Industrial Development Committee Linda Zilly, Chairman The first item of discussion was the Director's Report. Chris Spears stated that he has nothing to report other than Sirloin Stockade will be opening in the Bonanza building and CIC has received two contracts at a value of $1.5 million. Mayor Edwards stated that CIC is forming a committee to help secure jobs. He would like to have Chris Spears appointed to tht committee and informed them that Chris may be traveling to talk to some companies on behalf of CIC. Mayor Edwards addressed the Committee concerning the Zink farm. He stated that he has told the tenant the city is not interested in renting the farm ground. He suggested that planning be started for this land. Discussion followed concerning a type of crop that would be cut not plowed. A motion vas made by Larry Sarff and seconded by Vic Kovachevich recommending Cliff Sagaser and Ray McKinney contact the soil conservation people to obtain ideas for types of crops for the farm and bring the information back for discussion. Voice vote. Motion carried. Mayor Edwards informed the Committee tat he has been contacted through a third party concerning original drawings of the depot. He stated there are 7-8 sheets of drawings in the set. He stated that this individual is wanted to sell the drawings to the city but an amount has not been quoted. No action was taken by the Com~ni ttee at th i s t ime. Mayor Edwards stated that he would like to look into the possibility of having the Channel 14 access located at the railroad depot. He also stated that a modulator could be located at the depot to enable access for forum type programs and call in facilities. He stated that he will ask TCI to put the system in and possibly share the cost. Mayor Edwards also stated that he had been contacted about the possibility of having Steve Nagel memorabilia displayed in the depot for public viewing. He stated that the historic preservation committee is interested in 4 ``r~'` assisting the city in developing a use for the depot. No action was taken on the matter at this time. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item of discussion was the Dickson Mounds display. Mayor Edwards stated that Mike Smith had contacted him concerning the distribution of petitions to keep Dickson Mounds open. He stated that he will have the petitions in City Hall for anyone who wants to sign them. He also informed the Committee that the Fulton County Board had passed a resolution and would like to have a resolution presented at the next City Council meting. A motion was made by Larry Sarff and seconded by Linda Zilly recommending a resolution be drawn and presented at the next City Council meeting. Voice vote. Motion carried. The next item of discussion was the affirmative action plan. Jim fi~lalmgren stated that this was an informational item and would like the Committee to start reviewing the draft plan presented. No action was necessary on this item. Jim Malmgren stated that no additional information is available at this time for the bed and breakfast ordinance, the liquor ordinance, or the election procedure ordinance and asked that these items be tabled. Committee agreed. On the Betterment Commission Review, Chris Spears stated that he has received some interest and will provide the names to the Mayor. Mayor Edwards stated he would like to appoint a new Commission in the near future. Jerry Bohler asked the status of the Stevenson annexation. Cliff Sagaser stated that he has not completed the plat yet. No further business was discussed and the Legal and Ordinance Committee was adjourned. At this time a motion was made by Larry Sarff and seconded by Linda Zilly to convene in executive session for the purpose of discussion personnel, negotiations and imminent, pending and/or pending litigation. Voice vote. Motion carried. Executive session minutes are on file for review. Kayma Duncan - Committee Secretary 5