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HomeMy WebLinkAbout11-23-1990 Mechanical Mechanical Committee City Council Chambers October 23, 1990 6:30 P.M. Members Present: Harry Steck, Butch Fuller, Jim May Others Present: Don Edwards, Jim Malmgren, Chris Spears, Cliff O'Brien, Gary Orwig, Bob DeRenzy, Bob Molleck, Howard Williams, Ray McKinney, Will Taggart, Cliff Sagaser, Don Hopper, Ross Gardiner Public Safety & Traffic Committee Butch Fuller, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated that the report was self explanatory. No action was necessary by the Committee at this time. The police report was next. Bob Molleck stated the report was self explanatory. No action was necessary by the Committee. The ESDA report was next. Howard Williams presented his report. Howard stated that report was also self explanatory. He informed the Committee that the titles for the two trucks have not yet been received, therefore, they will not be included in the city auction. He also informed the Committee that Lenny Pschirrer has been named as the new state police liaison officer for ESDA. No action was necessary by the Committee on these items. Ray McKinney informed the Committee that a representative of Caterpillar had been in town and looked at the three generators. As of yet, he has not gotten back to Ray on the generators. No action was necessary at this time by the Committee. The next item was the sign violation ordinance review. This item was tabled to the next meeting. Demolition bids for the property located at 402 North Avenue A were next. The bids were as follows: Berry Excavating - $4,200; Slack Excavating - $2,490; and Chuck Kinsel - $3,500. Jim Malmgren informed the Committee that he would have to file an order by November 2 in order to place a lien on the property for the demolition costs. A motion was made by Jim May and seconded by Harry Steck recommending acceptance of the low bid. Voice vote. Motion carried. 1 Bob DeRenzy addressed the Committee requesting permission to purchase four walkie-talkies. Two quotes were obtained: Motorola, which has the state bid, in the amount of $2,584.00; and Colson in the amiount of $2504.00. A motion was made by Harry Steck and seconded by Jim May recommending to the City Council the approval of the expenditure for four walkie-talkies from Colson. Voice vote. Motion carried. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Carmittee Harry Steck, Chairman The first item on the agenda was the discussion of street lights. Bob DeRenzy stated that the light at 5th Avenue and Grant Place goes out when the headlights shine on it. Cliff O'Brien stated that he would notify CIPS. Cliff Sagaser stated that he still has the CIPS resolution for the additional street tights on West Locust Street, which has not been passed yet. He stated that if the Committee discusses the lights, they should keep in mind that guidelines had been established for the placement of the lights. The guidelines are: Placement of lights at dead ends, "T" or cross streets, and at the intersections of commercial alleys. The Committee took no action at this time on the West Locust Street lights. Harry Steck stated that he would like to see a light placed at the intersection of Edgewood Place and Avenue D, which is an intersection, and to have the light on 4th Avenue replaced due to the closing of the railroad crossing. A motion was made by Butch Fuller and seconded by Jim May recommending a street light be placed at the intersection of Edgewood Place and Avenue D, and on 4th Avenue at the railroad crossing that has been closed. Voice vote. Motion carried. The next item was presented by Cliff O'Brien. He informed the Committee that tire on the loader had to be replaced at a cost of $782.00 and had already been put on the loader by Brad Ragan. He asked that the expenditure be approved. A motion was made by Butch Fuller and seconded by Jim May recommending approval of the expenditure. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to approve just over $900 for the repair of the generator at the Henry lift station. He stated a switch and the charger had to be repaired by Capital Equipment and had been approved by the Mayor. A motion was made by Harry Steck and seconded by Jim May recommending approval of the expenditure. Voice vote. Motion carried. No further business was discussed and the Streets and Garbage Committee was adjourned. 2 Lake, Buildings & Grounds Committee Chuck Chapman, Chairman In the absence of Aldermen Chapman, Aldermen Steck presided over the meeting. The first item was the opening of the bids for the reshaping of the beach. The bids were opened and were as follows: Berry Excavating in the amount of $2,900, and Chuck Kinsel in the amount of $3,885. A motion was made by Harry Steck and seconded by Jim May to have Ray McKinney review the bids and bring a recommendation to the City Council. Voice vote. Motion carried. A water line at the lake was discussed next. Ray McKinney informed the Committee that Cliff O'Brien is wanting to place a 2" water line from the water plant to his house. Ray has suggested that the city pay the difference between the 2" line and a 4" line and have Cliff install it. Cliff O'Brien stated that the cost of the 2" line will be approximately $1200 with the city's difference being 53c per foot or $2200. Discussion followed concerning the location, the number of homes a 4" line would serve, the installation of a larger line, the possibility of others wanting to tap into this line and the need for an EPA permit. A motion was made by Jim May and seconded by Butch Fuller recommending the construction of a 4" line with the city paying the difference between the 2" line and a 4" line. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to purchase a culvert for the beach area. He stated he had obtained three quotes. They were as follows: Illinois Meter - $5.32/foot; Sidener - $4.56/foot; and Farm King - $8.99/foot. Ray requested permission to purchase 200 feet of culvert from Sidener. A motion was made by Harry Steck and seconded by Butch Fuller recommending approval of the expenditure from Sidener at $4.56 per foot for 200 feet of culvert. Voice vote. Motion carried. A request to purchase a double wall culvert for the campground area was presented by Ray McKinney. He stated that this is a different type of culvert than that for the beach. He stated that the price is $6.21 per foot. After discussion, it was determined that 200 feet of culvert would be needed for the campground. A motion was made by Butch Fuller and seconded by Jim May recommending the approval of the purchase of 200 feet of culvert from Sidener at $6.21 per foot. Voice vote. Motion carried. Ray McKinney requested permission to replace the electric panel conduit coming into the plant. He stated that the incoming cable had been changed when the electric service had been updated but the conduit for the incoming cable had not been replaced. He stated that the cost is approximately $200. A motion as made by Harry Steck and seconded by Butch Fuller allowing the expenditure for the conduit. Voice vote. Motion carried. The next item was a request from Ray McKinney. He informed the Committee that in ordering a carbon feeder, the supplier sent a stand but not a hopper. The stand is not necessary but the hopper is necessary for the installation of the feeder. He asked the 3 Committee's approval of an additional $250.00, which is the difference between the stand and the hopper for the carbon feeder. A motion was made by Butch Fuller and seconded by Jim May recommending approval of the $250 difference for the hopper. Voice vote. Motion carried. Ray McKinney addressed the Committee asking them if they would like to consider the possibility of selling the oak and walnut trees located on the Zink farm. He stated that he had been told they could be worth a considerable amount of money. Discussion followed concerning checking into the trees further with the forestry or conservation department and to see if the trees could be removed without destroying others. Ray McKinney stated that he would check into this matter further. Ray McKinney requested permission to purchase filter indicator strips. He stated that he had been purchasing one or two each month to replace those which were original 1939 equipment at a cost of $79 each. He stated that he can purchase 24 strips for a total of $810, which would be $33.75 each. He requested permission to spend the $810 for the strips. A motion was made by Harry Steck and seconded by Butch Fuller to allow the expenditure for the filter indicator strips at a cost of $810. Voice vote. Motion carried. Ray informed the Committee that he had purchased 1750 used concrete blocks from Tony Marinich at 40c each for a total of $700. He stated that this is considerably less than the price at the local lumber yard. He requested the Committee's blessing on this purchase. A motion was made by Harry Steck and seconded by Butch Fuller to approve the expenditure. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Wbrks - Water and Sewer Committee Jim May, Chairman The first item on the agenda was a water bill problem. Kim Scott addressed the Committee concerning an outstanding bill at 1115 East Walnut Street. She stated that the house had a broken pipe in the basement and termites and she had asked the landlord, with no luck, to correct these items. She stated that the outstanding bill was paid by the landlord and now the city wants her to pay the bill so they can reimburse the landlord. Mayor Edwards stated that the Committee and Council had instructed the City Attorney to file a petition in small claims court to recoup the total bill of $581.49 from Mrs. Scott. The Committee had Mr. Dvorak, the landlord, pay $214 with the stipulation that if the costs were recouped from Mrs. Scott, Mr. Dvorak would be reimbursed. Ray McKinney stated that both Mrs. Scott and Mr. Dvorak had admitted that a stool was leaking in the house. Ray stated that this was 4 ~r-" `~ brought up when Mrs. Scott called the water department and requested water in her name. The normal procedure is to try to collect an outstanding bill and reimburse the landlord. Mayor Edwards stated that he recalls that Mrs. Scott left town and attempts were made to contact her and collect the bill. He stated that it seems to be the establishment of a bad credit rating with the city. Jim Malmgren stated that he did not and could not find a forwarding address for Mrs. Scott. He stated that it is his understanding that she recently called the water department concerning this matter and would not give her present address. Discussion followed. Harry Steck stated that he does not recall any mention of leaks and would like to see the history on the water consumption for this house. He suggested something be worked out. A motion was made by Jim May and seconded by Harry Steck to allow Mrs. Scott to have water put in her name provided she pay the required $50.00 deposit plus $25.00 on the outstanding bill of $581.49 and she sign an agreement, to be drawn up by the City Attorney, to pay $25.00 each month on the outstanding bill. The agreement is to contain a statement that if Mrs. Scott fails to pay any payment in accordance with the agreement, the water service is to be terminated. Voice vote. Motion carried. Chris Juliusson addressed the Committee concerning a bill he received for filling of his pool. He stated that he had borrowed a hose from the fire department with the approval of the fire chief to fill his pool. Upon returning it, he received a bill from the water department on July 7, 1989 in the amount of $63.74, $13.74 for the water and $50.00 for equipment use. He talked with his aldermen and they told him not to pay the bill. Mr. Juliusson stated that he did not hear anything until October 16, 1990 when he received another bill in the amount of $63.74. Cliff Sagaser stated that there had been a policy established that anytime a pool is filled, there is a charge for the use of the equipment. Bob DeRenzy stated that he did loan the hose to Chris Juliusson and told him there would be no charge for the use of the hose. Discussion followed. Cliff O'Brien stated that there is a $50.00 charge for use of the equipment during the week and $75.00 on the week-ends. One reason this was done was to make sure the hydrants were being operated by city employees. It was noted that the pools can be filled from a garden hose and this should be encouraged. Discussion followed concerning this bill and a similar bill for Dick Maurer sent at the same time. It was noted that Dick Maurer had paid his bill. A motion was made by Butch Fuller and seconded by Harry Steck to refund the $50.00 charge to Mr. Maurer, deduct $50.00 from Mr. Juliusson's bill and from now on to have Cliff O'Brien's department take care of and charge for the use of the equipment, and to discourage the use of the fire hose for filling pools. Voice vote. Motion carried. Along similar lines a bill for Tyke Bohannon was discussed. Cliff O'Brien stated that this was not under the same circumstances as the other two bills. The System Maintenance crews were filling a pool down the street from Mr. Bohannon with a fire hose and they were called off the job to a watermain break. They informed Mr. Bohannon that they had an emergency, but would fill his pool when 5 `~ they completed the repairs. During the time the crew was gone, Mr. Bohannon took the hose, filled his pool and put the hose back. Cliff stated that he felt that Mr. Bohannon took the hose without permission after they told him they would fill the pool after the watermain break was fixed. Consensus of the Committee was to take no action on this bill. Gary Orwig addressed the Committee concerning a broken shaft on a motor at the Kilroy lift station. Gary stated that the 15 horsepower motor has been taken to Westinghouse. The cost to replace the motor is $3866 and to repair the motor the cost is $1590. Gary asked for permission to have the motor repaired. A motion was made by Harry Steck recommending the approval of the expenditure of $1590 for Westinghouse to repair the motor for the Kilroy lift station. Seconded by Butch Fuller. Voice vote. Motion carried. The digester valves were next on the agenda. Gary Orwig stated that CMf had a firm from Petersburg took at the digesters and send them a quote to purchase and replace the valves. Gary stated that there is a time frame involved of approximately two weeks while the digesters are cleaned to install these valves and the city could purchase the valves and have someone put them cheaper than the quote from the firm in Petersburg. Mayor Edwards stated that the quote was almost $10,000. These valves can be put in by a plumber. He suggested that quotes be obtained from local contractors for the labor. He also stated that this is a specialty item and the quote was under the $10,000 requirement for bids. Gary Orwig and Cliff O'Brien both recommend the installation of gate valves instead of the quarter turn plug valves. Jim Malmgren stated that the state law allows up to $10,000 before sealed bids are required. The local ordinance maintains a $5,000 limit but the Council can waive this limit. He suggested sealed, written quotes so the City Council can make a final determination and waive the bidding requirements. Discussion. A motion was made by Harry Steck recommending authority be given to Gary Orwig to contact local plumbers to received seated, written quotes for the installation of the valves and to have the city purchase the valves, as well as recommend to the City Council the waiving of the bidding requirements. Seconded by Butch Fuller. Voice vote. Motion carried. Cliff Sagaser addressed the Committee concerning the water lines for the development on North Main Street. He stated that the plans show their connection of 740' of 8" main to the northwest corner of their property. Cliff stated that the engineer for the project has asked if the city wants them to include the construction of their line to the line built by Heartland Health Care. Cliff stated that this could be included in their plans for the contractor to construct with the city paying for the material, or the city could construct the line at a later date. He stated that material would be approximately $3,000. The construction of the line would then complete the loop of the water line in this area. Discussion. Cliff Sagaser stated that he will complete a map before he leaves May 1st showing the locations and the costs for 6 the loops needed to connect with dead end mains that now exist throughout the city. A motion vas made by Butch Fuller recommending to the City Council the intention to install the additional 500' of 8" line along the west side of the property running north to the northwest corner of the nursing home property. Seconded by Harry Steck. Voice vote. Motion carried. The Committee discussed the problem with the West Walnut Street storm sewer. Cliff O'Brien stated this was a referral from City Council and he is working with Jarvis Welding to make and install a pipe grid to discourage kids playing in this storm sewer. No action was necessary by the Committee. Harry Steck asked the status of a storm grate on West Vine Street. Cliff O'Brien stated he had looked at the storm grate and his crews will re-brick this storm sewer before winter. Jim May stated that during the installation of a phone cable under 5th Avenue at Elm Street, he feels that the street was not put back correctly and he is receiving complaints of noise when traffic runs over this area. Cliff O'Brien stated that there was a temporary plate in that area but the plate was removed and the road surface was put back correctly. He stated he would call the Department of Transportation, reporting the bump, and see if they correct it. No action was necessary by the Committee on this item. Jim May asked Bob Molleck to look into the possibility of placing a speed limit sign on East CHestnut Street coming from the west. Bob Molleck and Cliff O'Brien will look at the area. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 7