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HomeMy WebLinkAbout05-22-1990 Mechanical~l/ Mechanical Committee City Council Chambers f~i~ay 22, 1990 G:30 p.m. Members Present: Jim Pvtay, Harry Steck, Chuck Chapman, Butch Fuller Others Present: Don Edwards, Jim lvlalmgren, Chris Spears, Cliff Sagaser, Cliff O'Brien, Bob DeRenzy, Gary Orvvig, Bob, iy~o I I eck, Ray ~:1cKi nney, \`~Ji I I Taggart, Kev i n Meade, Howard ~'Ji I I iams, Ross Gardiner Public Safety & Traffic Committee Butch Fuller, Chairman The first item on the agenda was the fire report. He stated that the report was self explanatory. No action was necessary by the Committee at this time. The fire department vvindow was next on the agenda. The costs for a single vvindow, two windows or a skylight were discussed. !.'Jill Taggart stated that the style and color of the brick on the Public Safety Building is no longer available. The Committee discussed the possibility of salvaging the brick which would be removed to put i n the vri ndovv. Harry Steck stated that he v"rou Id rather see two v^rindovvs on this side or the skylight rather than one window. Discussion. A motion was made by Harry Steck and seconded by Jim May to have Will Taggart try to locate matching brick for this building. Voice vote. P,~otion carried. The police report was next. Bob °~lolleck stated the report was self explanatory. No action eras necessary by the Committee. The ESDA report was next. Howard Williams requested permission to purchase back up batteries for the siren at a cost of X228.00. He stated that the cause of the failure has been traced to a power surge. A motion vvas made by Harry Steck and seconded by Jim f~~1ay recommending approval of the expenditure and the insurance carrier be contacted concerning the insurance coverage due to the power surge. Voice vote. P.~otion carried. Howard V~lilliams asked the Council's consideration in appointing Don Taylor the f-IAZ-t~WT officer. Howard also requested authority for himself to serve on the executive board of IESi\r'A. A motion was made by Harry Steck and seconded by Chuck Chapman recommending ar,~,ruva i cr the appo i ntmen t or uon 1~ay f or as t-W~-r~utaf officer and authorize Howard 'v"Jilliams to serve on the executive board of IESi~a~. Voice vote. Motion carried. 1 Howard informed the ConTnittee that state officials for Region 6 will be in Canton to perform an audit on Wednesday, fvlay 23, 1990. The next item vas the sign violation ordinance review. Cliff Sagaser informed the Committee that he would have a proposed revised ordinance for revi ever at the next meeting. Th i s i tem vras tabled to the next meeting. Ray (~~lcl<inney addressed the Committee concerning the repairs needed on the flat bed truck. He stated that it is using a large amount of oil. I-le stated that the estimated cost to repair the truck could be up to $1500. Discussion. A motion vvas made by Harry Steck and seconded by Jim P~4ay authorizing the mechanic to get an estimate of the repairs and for Ray McKinney to bring the information back to the Comrittee for review. Voice vote. 1J1otion carried. fJo further action was taken by the ConT~ittee and the Public Safety and Traffic Comrittee was adjourned. Streets and Garbage Committee Harry Steck, Chairman The next item was the review of the garbage ordinance. Kevin Meade asked that the item be tabled until the item of yard waste is resolved. Committee agreed. Jimi~~-lay addressed the Committee concerning a request for a street light at 35 South 7th Avenue. The Committee discussed the provisions in the present ordinance for the location of street lights. No action v~ras taken by the Committee on this request. Jim P~~~1ay asked that "Deaf Child Area" signs be placed in the 700 block of East Chestnut Street. A hearing impaired child lives on 7th Avenue adjacent to this area. Cliff O'Brien stated he will check on and order two signs for this area. Cliff O'Brien addressed the Committee concerning a tree at 541 North 10th. He stated that it is full of lines and a pole is located next to the tree. He stated that he does not feel that that city crews can safely take the tree do~~,vn. He stated that he had talked with representatives of CIPS and they indicated that they would not be able to assist in the removal. Discussion follovred. Cliff O'Brien was instructed by the Corm~ittee to check again with CIPS and if they are not able to assist in the removal, to put the tree out for bids. The Committee also asked Cliff to checl~ on the status of the removal of the trees by RLT. These were five trees put out for bid and approval of the lotiv bidder eras granted by the City Council. 2 CI iff O'Brien addres>tyd the Comrittee concerning t,~col lection of grass. He stated that one local contractor is interested in being the exclusive collector of yard waste. hr1ayor Edwards stated that Franklin Park had an insert in the Elunicipal League magazine which outlined their program and had a list of most asked questions. The Committee discussed the possibility of picking up the yard Uraste, the additional manpovrer needed and the potential problems. Cliff O'Brien stated that he felt the city should either provide a drop off site or not collect the yard waste at all. The Committee discussed in length the use of a drop off site, the use of designated bags or stickers and the possibility of private contractors collecting the waste. ~ motion vas rnade by Chuck Chapman and seconded by Butch f=uller recommending to the City Council that the city not pick up yard waste. Voice vote. f~1otion carried. The use of motor fuel tax funds for a matching fund side~~valk project was discussed next. Cliff stated that if 1~~FT funds are used for this type of program, the regulations determine that specifications must be written and a bid letting held for the project. This is not the type of program ~^rhere the homeowner hires the contractor to put in the sidewalk and hJ'FT funds could be used as matching funds for the project. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chuck Chapman, Chairman Ray Fv~clCi nney addressed the Committee concerning the testing of well number tvro. He stated that it will run for a couple of weeks to make sure everything is alright. He stated that Chris had received some information from Spoon River Electric concerning the electric costs for the wells. He stated that it has been suggested that the wells be tested once per month. The estimated electric costs could be X10-20,000 per month. Ray stated that he would like to talk vrith Spoon River Electric concerning this matter. He stated that the city may want to look at the rates charged during the testing periods. The Committee discussed the notification to Wehling VVellworks concerning the roll of electric wire. Harry Steck stated that he felt the wire should be in Canton since the City paid for it. Jim fvlalmgren stated that it may have salvage value and/or be potential evidence for insurance purposes. Jim stated that there were other matters he needed to talk to the f~llayor about concerning this subject. f~layor Edwards stated that fv1r. l'Vehl ing has requested payrnent of the funds vri thheld on vrel I #1 . He stated that he fel t the city should pay this amount. ~~layor Edvrards asked Cliff if he 3 had the pay est imat~r for ~'Jeh l i ng. Cl i f f Sagaser~stated that he had the past pay estimates and would provide the P~9ayor's office with this information. No further business was discussed and the Lalce, Buildings and Grounds Committee was adjourned. Public V'~lorks - Water and Sewer Committee Jim f~,ay , Chairman The first item was the bids for the electric service at the water plant. A rnot i on vvas made by J im !flay and seconded by Chuck Chapman to open the bids for the test vvetl. Voice vote. fwlotion carried. The results of the bids can be found on the attached bid tabulation sheet. A motion eras made by Jimf~lay and seconded by Harry Steck to open the bids for the test wells. Voice vote. fti1otion carried. The results of the bids can be found on the attached bid tabulation sheet. A motion eras made by Harry Steck and seconded by (3utch Fuller to send the bids to staff for review and report back to the June 5th City Council meeting vrith a recommendation. Discussion. Ray fvlclCi nney stated that f'at \'Vr i ght asked the Corrmi ttee to consider where the money will come from to pay fort the project. (~7ayor Edwards stated that the bids could be referred to the Finance Committee for determination. Voice vote. fJlotion carried. A cooperation agreement for vrater users was discussed next. Harry Steck stated that Jim frlay vvas to set up a meeting with the representatives of other communities to discuss the matter. Jim flay stated that he had contacted them but go no response. Ray NlclCinney stated that he could contact the other corrrnunities to set up a meeting to discuss the matter. Committee agreed. Bernie Held of Crawford, fJ9urphy ~ Tilly, addressed the Committee concerning the sevrer plant digestors. (vlr. Held presented background as to ~vhy the digestors were removed from the original project. He explained the way the digestors work and vvhy the odor occurs at this time. This is due to the valve being inoperable and the build up of solids or grit in the tanks. The material is not being held in the digestor long enough for proper digestion and with the build up of material, the gas that is escaping from around the rim contains a foul odor. The undigested sludge being transferred to the lagoons is also causing odor problems due to the digestion of the sludge happening in the lagoons. ~,~r. Held stated that they had met with the Environmental Protection Agency's representatives and found that they will participate o5;0 in the cleaning of the digestors down to the valves in order to repair the valves. The estimation to haul off and apply the sludge is $60,000.00. Bernie Held suggested that total 4 maintenance on the~„r,,,+i gestor should be done a,,~the t ime the digestors are empty. this would include the valve replacement, pipe replacement, sand blasting, painting, etc. He stated that the total projected cost of the project v/ould be ;150-160,000.00. N1r. Held stated that the city would need approximately 50 acres of land for the application of the sludge from digestors. Cliff Sagaser stated that he has written a memo to the P~layor and Council concerning the land owned by the City. He suggested that the sludge be applied at the Zink farm ground and immediately tilled under and an EPA permi t wou Id be required. P.layor Edv/ards stated that this is at the head the of the Canton Lake v/atershed. Discussion followed. f:layor Edwards recommended the City (~uncil enter into an agreement with Q`•J~T to start planning for the cleaning of the digestors. Discussion. (~llr. Held also informed the Committee that the permit requires certain chlorine residual in the water at the west plant. He stated that Canton is eligible for a chlorine exemption but needs to be obtained by (~lovember 20th. He anticipated the cost to be ~3-4,000. Gary Orwig stated that this was included in the budget. Discussion. A motion was made by Jim f~iay recommending that CS~7T' present a proposal for the scope of services and plans for cleaning the digestor for the June 5th City Council meeting. Seconded by Harry Steck. Discussion. (~1r. Held stated that the best time for the application of the sludge is in late fall after the crops. Fie stated that time was of the essence. Voice vote. (~~rotion carried. Along that I ine, P~~Sr. Held stated that the (~1PDES permit for the sewer plant went into effect P~:1ay 20th. In the permit there is a requirement that a CSO (combined sewer overflow) plan needs to be developed by February 20, 1991. He presented an outline to Cliff Sagaser at at this time. (~~1r. Held stated that the permit also requires the chlorination at the east side plant. It provides that chlorination is required if a discharge from the pond occurs. (,fir. Held stated that the city could request an "adjustment of the standards" for the elimination or reduction of the chlorination at the east side plant. Discussion followed. [3ernie Held stated that he would talk ~^/ith EPA representatives and possibly set up a meeting concerning this item. ivo action was necessary by the Committee at this time. At this time Gary Or~vig addressed the Committee concerning the need for a truck at the sewer plant. -1e stated that he had talked vrith Cliff O'Brien and felt that the Street Department Dodge truck would be suitable for their needs and the Street Department could then purchase a four wheel drive truck. Cliff O't3rien stated that the Conmittee should also be aware that the truck in System +liaintenance needs to be replaced as ~•/ell. Discussion followed concerning the problems encountered, the needs of the sewer plant, street department and system maintenance department. A motion eras made by Jimf~lay and seconded by Chuck Chapman recommending that bids be obtained for a new and/or used four wheel drive truck for 5 the Street Departme~„rand the Sewer Department ~ provided the Dodge truck for their use. Voice vote. P~~otion carried. The last item on the agenda was an informational item. Gary Orwig stated that Pat Wright has informed him that the railroad easement at two locations will be increasing from $25.00 per year to X50.00 per year. Jim ;~fialmgren asked to review the leases. No action was taken by the Committee. No further business was discussed and the Public Works - ~'Vater and Sewer Committee vas adjourned. Kayma Duncan - Committee Secretary 6