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HomeMy WebLinkAbout04-24-1990 Mechanical Mechanical Committee City Council Chambers April 24, 1990 6:30 p.m. Members Present: Jim May, Kevin Meade, Harry Steck, Chuck Chapman Others Present: Don Edwards, Jim Malmgren, Chris Spears, Cliff Sagaser, Cliff O'Brien, Bob DeRenzy, Bob Molleck, Ray McKinney, Bob Hurst, Gladys Young, John Froehling, Don Hopper, Public Safety & Traffic Committee Harry Steck, Chairman The first item on the agenda was the fire report. He stated that the report was self explanatory. No action was necessary by the Committee at this time. Bob requested permission to have a blower repaired on one of the trucks. The quotes he had received were: Wheelers - $883.76 and Hiel Trucking - $674.00. A motion was made by Harry Steck to allow the expenditure of $674.00 for the blower repair. Seconded by Chuck Chapman. Voice vote. Motion carried. The police report was next. Bob Molleck stated the report was self explanatory. No action was necessary by the Committee. The next item on the agenda was the ESDA report. Howard Williams informed the Committee that the communications area is complete and invited the aldermen to view the area. Howard also informed the Committee that on Thursday, April 26, 1990 ESDA will be sponsoring a hazard equipment class and invited those who had taken the preliminary class to attend this class. No action was necessary by the Committee on these items. The next item was the sign violation ordinance review. Cliff Sagaser informed the Committee that he had ordered two sign ordinance books to use as references but they have not yet been received. No fiurther information was available and the matter was tabled to the next meeting. The fire department window was next on the agenda. It was discovered that not all of the aldermen had been to the Public Safety Building to look at the proposed location for the window. This item was tabled to the next Mechanical Committee meeting. It was noted that the sidewalk in front of the American Legion has buckled and barricades need to be placed in the area. Cliff Sagaser stated that this would be taken care of after the meeting. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Kevin Meade, Chairman The next item was the review of the garbage ordinance. Kevin Meade asked that the item be tabled to the next meeting for further discussion. Committee agreed. Tree bids were opened next. The bids for cutting five trees were as follows: Bull Tree Service - $700.00; and RLT Tree Service - $675.00. A motion was made by Harry Steck and seconded by Chuck Chapman to accept the low bid from RLT Tree Service in the amount of $675.00. Discussion followed. Voice vote. Motion carried. A presentation from Doug Herman of STS concerning the composting facility in Fairview was next on the agenda. Mr. Herman informed the Committee that Gallatin National has received an IEPA permit for composting yard waste. He stated that grass, brush, trees, leaves etc. will be accepted at the facility but not flocked Christmas trees or defolliant waste. Mr. Herman stated that many communities are looking at user fees to offset the expense of collecting and disposing yard waste. Kevin Meade stated that the question the city must answer is "Are we going to pick yard waste up?". He stated that the trucking will be the largest cost and National Gallatin will not accept the waste in bags but should be loose material. Mr. Hermann stated that individual will be able to take the yard waste to the facility. The charges for disposal will be a volume fee not by weight. Paper bags will be fine for leaves etc. due to the fact that it will compost. If the material is in plastic, the bags would have to be opened and dumped into the trucks. Cliff Sagaser stated that he will be presenting some recommendations and financing options at the next meeting. Mayor Edwards stated that if the City does not pick up the yard waste he sees a problem in illegal dumping. Mr. Herman stated that some communities are using a serial number stickers program for garbage cans with the stickers being good for one year. This may be a possible alternative for selling bags. Along that same line, Mayor Edwards stated that Glass and More is presently recycling some items and he feels that the private contracting may be an alternative for paper, plastic, glass, aluminum etc. He stated that he likes the idea of private enterprise. Kevin Meade stated that the biggest part of the project will be 2 educating the public on all aspects and try to get glass, plastic, paper and aluminum recycling started. He stated that with the stickers, the residents can have an unlimited number of containers as long as the resident purchases the stickers from the City. No action was taken by the Committee at this time but the matter will be discussed further with recommendations at the next Streets ~ Garbage Committee meeting. Bob Hurst addressed the Committee with a request to purchase parts to replace a clutch in dump truck number 67. The cost of the parts from Prairie International is $413.00. A motion was made by Harry Steck and seconded by Jim May to allow the expenditure of $413.00 for the clutch parts. Voice vote. Motion carried. It was noted as an informational item that the Fulton County Landfill will be providing free dumping on May 5. Mayor Edwards stated that Glass and More would like to place a truck in the same locations as the city trucks. He also stated that a Peoria firm, Lenz Oil, would be willing to have a container available for used oil for citizens to get rid of the oil. Mayor Edwards stated that the locations for the trucks will be announced in advance. No action was necessary by the Committee on this item. Mayor Edwards addressed the Committee concerning the complaints he has received from citizens about the activities of Bork-Gavenda Scrap Metal Co. on South 2nd Avenue. He stated that scrap metal is laying the the street and one new car tire claim has been filed with the city's insurance company. He stated that the business is using the street and the metal is causing damage to tires and the street surface as well. This area is scheduled for overlay this year and the metal will cause damage to the new surface. Discussion followed concerning the zoning in this area and the activities allowed in the zoning area. Mayor Edwards stated that he has received complaints on the activities at the quonset but and the unsightly junk along the railroad right of way. Mayor Edwards stated that he will follow up with a letter to Mr. Bork asking him to cooperate with the City on this matter. No further action was necessary at this time. The last item was regarding street department personnel. Cliff Sagaser stated that he has received a notice that Bob Hurst will be retiring May 2nd and asked if the Committee wanted him to post the opening. Discussion followed concerning the position of assistant superintendent and the requirements for posting this position. It was the consensus of the Committee to hold the posting until after the Mayoral appointment of assistant for the department. No further business was discussed and the Streets and Garbage Committee was adjourned. 3 Lake, Buildings & Grounds Committee Chuck Chapman, Chairman Mayor Edwards stated that he had received some information on recycling plastics. The Committee discussed the ownership of the chips located at the IPRI site. Jim Malmgren stated that it was his impression that the SBA has authority over the chips at this time. Mayor Edwards stated that he would pass the information on the possible users of plastics to Chris Spears for review. Cliff Sagaser informed the Committee that Wehling was in town to replace the pump. Ray McKinney informed the Committee that the water level at the lake is 6'8" below the spillway. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was the city engineer's report. Cliff informed the Committee that the motor fuel tax resolution will be presented at the next City Council meeting. Cliff stated that the program will be approximately $215-250,000. The sewer pipe quotes were next. Cliff stated that he has the permits and the quotes for the pipe and manholes will be presented at the next City Council meeting. A cooperation agreement for water users was discussed next. This item was tabled. Harry Steck stated that Jim May was to set up a meeting with the representatives of other communities to discuss the matter. Jim May stated that he will contact them again. No action was taken on the matter. Mayor Edwards addressed the complaints received concerning the odor at the wastewater treatment facility. Cliff O'Brien stated that the main reason for the odor is that the sludge is being placed in the lagoons sooner than it should be due to the fact that the digestors are not able to hold the sludge for the required amount of time. The digestors need to be cleaned. Mayor Edwards also stated that the lagoons need to be sprayed now for mosquitoes. Cliff O'Brien stated that this could be done this week. The trees along Hickory Street on the sewer plant land was discussed next. Mayor Edwards stated that the elm trees have died and he asked if these could be pulled away from the road and 4 disposed of in the near future. Discussion followed concerning the pulling of the trees away from the road and the possibility of planting additional trees in this area. Cliff Sagaser stated that this should not be a problem in removing the trees. Mayor Edwards stated that he will probably be receiving a letter from Mike McGee with EMS. This is the firm that can provide management personnel and technical advice only for the wastewater treatment facility. Mayor Edwards stated that at this time the City does not have a class I operator at the plant. No action was necessary on this item. The next item was a request from Superwash requesting relief on the sewer portion of their water bill. Jim Malmgren stated that the attachments to the letter does not show what they are putting in the sewer or not putting in the sewer. Jim reminded the Committee that the charges imposed by the city were approved by the Illinois Environmental Protection Agency. No action was taken on the request. Mayor Edwards addressed the Committee with a request from Wayne Crumley to purchase the city lot located on South Avenue B. This lot has a sewer running through the lot. Mr. Crumley has purchased the properties surrounding this lot and he would be willing to give the city an easement for the sewer if he purchases the city lot. Discussion followed. A motion was made by Harry Steck and seconded by Kevin Meade to put the lot out for bids with the easement stipulation to be included. Voice vote. Motion carried. Mayor Edwards stated that he has received a request from the Spoon River Drive Association for the city to purchase a 4x5 ad at a cost of $40.00. He also informed the Committee that the Association has changed the by-laws in that they do not appoint the area representatives but act on the Mayor's recommendation of area representative. Mayor Edwards stated that the will be making his recommendation at the next City Council meeting. A motion was made by Chuck Chapman and seconded by Harry Steck approving the ad for the Spoon River Drive Association for $40.00. Voice vote. Motion carried. No further business was discussed and the Public Works -Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 5